EFS29/KAL/U/02 - Training entitled "What is artificial intelligence (AI), how does it work, how to use it, and can it be trusted" for 5 staff members of the TEB Education Technical School in Kalisz.
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
13 October 2026
Closing Date:
20 October 2026
Location(s):
PL41 Wielkopolskie (PL Poland/POLSKA)
Description:
Conducting a training course on artificial intelligence for 5 staff members of TEB Edukacja Technical School in Kalisz to enhance their skills in using AI tools for educational purposes.
Training regarding Artificial Intelligence (AI) 1. The subject of the contract is to conduct a training/course entitled "What is Artificial Intelligence (AI), How Does It Work, How to Use It, and Can It Be Trusted" for 5 staff members of the TEB Edukacja Technical School in Kalisz, lasting 5 hours.
2. Common Procurement Vocabulary (CPV): • 80500000 – 9 Training services • 80400000 – 8 Adult education services and others 3. The procurement procedure is conducted based on the principle of competitiveness as defined in the "Guidelines on the Eligibility of Expenditure for 2021-2027," without applying the procedures specified in the Act of 11 September 2019 – Public Procurement Law (Journal of Laws 2023, item 1605). 4. The contracting authority does not allow partial bids due to the uniform nature of the contract. 5. The contracting authority does not allow variant offers. 6. Contract execution deadline: The contractor shall perform the contract upon individual arrangement with the contracting authority, but no later than 31 December 2026. 7. Place of performance: TEB Edukacja Technical School, Aleja Wolności 25, 62-800 Kalisz. 8. Other contract execution conditions: The contractor will provide appropriate equipment for the contract execution. 9. Duration: 5 training hours. 10. The contractor bears all costs related to the training implementation (including, in particular, travel, accommodation, meals, etc., for the trainer(s)). 11. Funding: The contract will be financed with at least 70% public funds. The contracting authority declares that the educational/training service constitutes vocational education or retraining, i.e., it includes teaching directly related to the industry or profession, as well as teaching aimed at acquiring or updating knowledge for professional purposes. This declaration is made to exempt the remuneration from VAT in accordance with § 3 section 1 point 14 of the Regulation of the Minister of Finance of 20 December 2013 on exemptions from tax on goods and services and the conditions for applying these exemptions. 12. Detailed description of the contract: 1. Training/course program and goal: The training aims to prepare participants to consciously use artificial intelligence in the teacher's work, including preparing teaching materials without the need for advanced technical skills as well as streamlining work and reducing the time spent preparing materials. The training program should cover at least the following topics: • What artificial intelligence (AI) is, how it works, and its main applications in education; • Free AI-based tools and applications supporting the teaching process; • Using AI to create texts, teaching materials, graphics, and music; • Using AI to prepare engaging teaching materials and improve teachers' work; • Benefits, limitations, and risks related to AI use, including assessing the reliability of generated content and issues to watch when using these tools. The training should enable participants to practically use the tools learned. After completion, participants will explain basic AI operation principles and applications in education, use free AI tools to prepare materials, and recognize benefits, limitations, and risks associated with their use. The training should enable participants to acquire or supplement competences and skills in line with the needs diagnosis of TEB Edukacja Technical School in Kalisz and provide substantive and practical preparation for implementing project results, supporting sustainability, quality, and efficiency. 2. Trainer duties: a) Preparation of the training program and validation method (e.g., test(s)) verifying knowledge level along with assessment criteria, and submission to the contracting authority for approval at least 5 days before the scheduled training/course start date; b) Keeping appropriate documentation based on templates provided by the contracting authority, including class journal, attendance list, and session protocol; c) Ongoing cooperation with project staff, especially regarding the training schedule arrangement and updates, and timely notification of participant absences, resignations, reported issues, and evaluation of conducted sessions; d) Conducting the training/course according to the approved program and within the agreed schedule; e) Delivering complete documentation, including validation results summary, to the contracting authority no later than 5 days after training/course completion. 3. Learning outcomes validation requirements: The contractor must ensure validation of learning outcomes achieved by training participants according to requirements for competence acquisition in EFS+ co-financed projects. Validation must be conducted after the training to verify if participants have met the intended learning outcomes based on previously defined verification criteria. Before training starts, the contractor must define: • learning outcomes participants should achieve; • verification criteria for each learning outcome; • validation method(s) enabling objective assessment of achieving outcomes. The contractor must ensure separation of the training delivery process and learning outcomes evaluation, which may be achieved by: a) Validation by a different person than the trainer: Evaluation of learning outcomes must be performed by someone other than the trainer. The validator may be another person engaged by the contractor or a competent external entity. The trainer cannot evaluate their own training outcomes but may prepare learning outcomes, verification criteria, validation method, and test questions, or administer the test electronically, without influencing completion or assessment. b) Validation via automatic online test: Validation using an automatic online test is allowed if: • test results are generated automatically by IT tools; • participant responses are evaluated without human intervention; • the trainer or other responsible persons cannot affect validation results; • the test verifies learning outcomes for the training. Using such a method fulfills separation requirements. The contractor must document validation and results for each participant. Each participant who acquires competences will receive a document specifying achieved learning outcomes. The contractor will inform the contracting authority about the chosen validation method at least 5 days before training starts, specifying whether validation is done by another person or via an automatic online test.
--- The contracting authority allows questions only via the Competitive Bidding Platform until 18 October 2026. No responses will be given to questions submitted after this date or by other means. Category: Service / Training services CPV: 80400000-8 Adult education services and others, 80500000-9 Training services Location: Kalisz, Greater Poland Voivodeship Offer evaluation criteria: - Price criterion (90%, i.e., 90 points) calculated as: Points = Lowest offered price / Evaluated offer price x 90 Maximum points = 90 - Social clause criterion – “Employment of persons with disabilities for contract execution” Points awarded based on the contractor’s declaration: minimum 1 person – 10 points; 0 persons – 0 points. Max 10 points.
Participation conditions: - Rights to carry out specific activity or tasks: Contractors authorized to perform legal transactions according to legal requirements may apply, evaluated based on the submitted Declaration of compliance and absence of personal and capital ties, Attachment 2 to the Request for Proposal. - Knowledge and experience: Contractors must have at least one trainer with: • Appropriate experience – in the last 3 years before the offer submission deadline, conducted at least 50 hours of training on topics analogous or related to AI – evaluated based on Submitted staff list, Attachment 3 to the Request for Proposal, and related documents (copies) confirming trainer’s experience (e.g., references, acceptance protocols). - Required documents/declarations: Offers must be prepared in Polish on the form in Attachment 1 to the Request for Proposal. All declarations/documents must be in Polish or translated by the contractor. Foreign language documents must be submitted in original and translated versions; Polish version prevails in case of discrepancies. 2. Required attachments: a) Attachment 2: Declaration of compliance and lack of grounds for exclusion, b) Attachment 3: Staff list, c) Documents confirming trainer’s experience (copies). - Additional participation conditions: Contractors subject to exclusion grounds under Article 7(1) of the Act of 13 April 2022 on special solutions to counter supporting aggression against Ukraine and protect national security (Journal of Laws 2024, item 507) cannot apply. 2. According to Article 7(1) of the referred act, excluded are: a) Contractors listed in Annexes to Regulations 765/2006 and 269/2014 or listed by decision imposing measures under the act; b) Contractors whose beneficial owner as defined in the Act on Anti-Money Laundering dated 1 March 2018 (Journal of Laws 2022, items 593 and 655) is a person listed in the mentioned regulations or registered after 24 February 2022; c) Contractors whose parent entity within accounting law means an entity listed in the mentioned regulations or registered after 24 February 2022. 3. Contractors subject to exclusion under Article 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures related to destabilizing actions of Russia with respect to Ukraine (Official Journal EU L 2014 No 229, p.1) are excluded. 4. According to Article 5k of Regulation 833/2014, it is prohibited to grant or continue contracts with: a) Russian citizens, natural persons residing in Russia, legal persons, entities, or bodies based in Russia; b) Legal persons, entities, or bodies with more than 50% direct or indirect ownership by entities mentioned above. a) this paragraph; or c) natural or legal persons, entities or bodies acting on behalf of or under the direction of the entity referred to in point a) or b) of this paragraph, including subcontractors, suppliers or entities whose capabilities are relied upon within the meaning of the public procurement directives1, in cases where they account for more than 10% of the order value. 5. Contractors personally or financially related to the Contracting Authority cannot apply for this contract. 6. Personal or financial relations mean mutual connections between the Contracting Authority, persons performing on behalf of the Contracting Authority activities related to the preparation and conduct of the contract awarding procedure and the Contractor, consisting of: a) participating in a company as a partner of a civil partnership or personal company, holding at least 10% of shares or stock (unless a lower threshold results from law), serving as a member of a supervisory or management body, proxy, attorney, b) being in marriage, direct kinship or affinity, kinship or affinity in the collateral line up to the second degree, or related by adoption, custody or guardianship, or cohabiting with persons performing on behalf of the Contracting Authority activities related to the preparation and conduct of the Contractor selection procedure, legal deputy or members of the management or supervisory bodies of the Contracting Authority, c) having with the Contracting Authority, persons performing on behalf of the Contracting Authority activities related to the preparation and conduct of the Contractor selection procedure, a legal or factual relationship that raises reasonable doubts about their impartiality or independence in connection with the contract awarding procedure. 7. Confirmation of the absence of the above conditions will be confirmed by the Contractor submitting a signed statement contained in Annex No. 2 to this Request for Proposal. If the above conditions occur, the Contractor will be excluded from the procedure. The offer of an excluded Contractor is considered rejected.