The Office for Climate Neutral State Administration NRW (GS KNLV) in the Ministry of Economics, Industry, Climate Protection, and Energy (MWIKE) of the State of North Rhine-Westphalia will regularly report on the implementation status of the Climate Neutral State Administration of North Rhine-Westphalia. For this purpose, the State Office for Nature, Environment, and Climate (LANUK) acquired a data collection, balancing, and reporting system in 2022 and has since annually balanced the greenhouse gas emissions of the state administration according to established standards (e.g., ISO 14064 and GHG) and collected further relevant data, such as electricity generation from photovoltaics and the implementation of CO2 reduction measures. This data collection, balancing, and reporting system is now being put out to tender again. Including maintenance and on-demand support.
The provision of the completed system including all evaluation and reporting configurations and the acceptance of this service must take place by January 18, 2026. At least 1 week should be planned for acceptance by LANUK. After possible rework, the contractor must ensure the complete operational readiness of the data collection, balancing, and reporting system by January 31, 2026, as the implementation of legacy data must follow by the contractor. Training is necessary for the introduction.

LOT-0001
Web-based data collection, balancing, and reporting system.
According to § 7 of the Climate Protection Act of North Rhine-Westphalia, the state government of North Rhine-Westphalia has set the goal of making its 542 authorities, institutions, state-owned enterprises, special assets, and judiciary organs climate-neutral by 2030. In addition, the 29 public universities under the state have joined the process. The State Audit Office along with the auditing offices and the state parliament administration can voluntarily participate in the process in the long term.
The Office for Climate Neutral State Administration NRW (GS KNLV) in the Ministry of Economics, Industry, Climate Protection, and Energy (MWIKE) of the State of North Rhine-Westphalia will regularly report on the implementation status of the Climate Neutral State Administration of North Rhine-Westphalia. For this purpose, the State Office for Nature, Environment, and Climate (LANUK) acquired a data collection, balancing, and reporting system in 2022 and has since annually balanced the greenhouse gas emissions of the state administration according to established standards (e.g., ISO 14064 and GHG) and collected further relevant data, such as electricity generation from photovoltaics and the implementation of CO2 reduction measures. This data collection, balancing, and reporting system is now being put out to tender again.
With the help of the system, LANUK collects emissions directly caused by building heating and cooling as well as the vehicle fleet (Scope 1), those externally caused by the procurement of electricity, cold, and heat (Scope 2), and those from business trips and upstream chains (Scope 3). In the future, data collection will be expanded to cover more areas of Scope 3 (e.g., commuting). Some data, such as tank quantities or electricity and heat consumption of state properties, are predominantly available centrally in databases or as Excel files. Other information, such as data on private car journeys, is often only available in paper form at the respective institutions.
Central data should be entered by LANUK into the data collection, balancing, and reporting system. The manual input of decentralized data is the responsibility of the respective institutions and is supported by LANUK. For this purpose, data entry personnel from each authority must be created in the tool and provided with corresponding rights. The emission factors required for balancing according to established standards are provided by LANUK. These must be transparently stored in the tool. It must also be possible to supplement missing data through extrapolations and validate the calculations. Furthermore, missing electricity and heat consumption data as well as fuel consumption must be modeled based on benchmarks to close data gaps.
Based on the evaluations of the tool, LANUK annually creates a report on the implementation status of the Climate Neutral State Administration NRW for the MWIKE as well as greenhouse gas reports for the universities.
Currently approximately 1,600 registered users.
The provision of the completed system including all evaluation and reporting configurations and the acceptance of this service must take place by January 18, 2026. At least 1 week should be planned for acceptance by LANUK. After possible rework, the contractor must ensure the complete operational readiness of the data collection, balancing, and reporting system by January 31, 2026, as the implementation of legacy data must follow by the contractor.
Training for the representatives of LANUV as well as the departments or institutions that manually enter decentralized data will be necessary for the introduction of the data collection, balancing, and reporting system.
The contract runs until December 31, 2029, and includes maintenance of the standard software and support.
For the duration, a maximum volume in EUR is set.