Execution of R&D work in the field of embedded systems, digital audio signal processing, and integration with intercom systems
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
12 October 2026
Closing Date:
19 October 2026
Location(s):
PL91 Warszawski stołeczny (PL Poland/POLSKA)
Description:
Execution of R&D work in embedded systems, digital audio signal processing, and intercom system integration as part of the M4B project, including comparative research, technical startup, and testing.
Execution of R&D work A detailed description of the subject of the contract is provided in Annex No. 1 to this Request for Quotation (SPECIFICATION OF ESSENTIAL TERMS OF THE CONTRACT).
1. The subject of the order is the execution of R&D work in the field of embedded systems, digital audio signal processing, and integration with intercom systems, carried out within the M4B project, in the part assigned to the R&D partner. The scope of the order includes work conducted in: • Task 1 of the project (M1–M10), i.e. preparation and comparative research of 3 DSP platforms, laboratory and field tests of 2 selected platforms, development of a dedicated DSP board with system software, and development of an audio transmission protocol between the node at the pole and the computing node, • Task 2 of the project (M6–M13), i.e. technical startup of models on the IQ-9 class edge platform (or equivalent), preparation of operational variants, measurements of operation time, memory and resource consumption, evaluation of component concurrency on the device, and technical verification of the DSP↔IQ-9 connection, • Task 4 of the project (M17–M24), i.e. thermal tests of the DSP board, electromagnetic compatibility tests, and validation of Intercom Bridge compatibility with intercom exchanges including measurements of switching parameters and audio path quality.
Project design work is planned to start on 02.11.2026 (M1). The R&D works concern a project co-financed by EU funds. Planned implementation periods:
• Task 1 of the project (M1–M10), • Task 2 of the project (M6–M13), • Task 4 of the project (M17–M24).
Delayed completion and postponements of R&D work caused by the Contractor's delays will be subject to contractual penalties.
Proper names (trademarks) that may appear in the Request for Quotation and its annexes are of an exemplary nature and intended to specify the expected standard, with the Contracting Authority allowing the submission of “equivalent offers.” An “equivalent offer” means one presenting a description of the subject of the contract with the same or better technical, qualitative, and functional parameters meeting the minimum parameters specified by the Contracting Authority but marked with a different trademark, patent, or origin. Category: Service / Research services CPV: 72000000-5 IT services: consulting, software development, internet, and support; 73100000-3 Research and experimental development services Place of performance: Warsaw, Ursynów municipality, Mazowieckie voivodeship Evaluation criteria: - Gross price of the contract subject (KC) – weight 100%
Due to character limits, details regarding the scoring of the offer have been presented in Annex No. 1 "Specification of Essential Terms of the Contract."
Participation conditions: - Economic and financial situation: The Contractor must be in an economic and financial situation enabling proper performance of the contract. To assess compliance, the Contractor shall submit a statement confirming no arrears in paying taxes and health and social insurance contributions. This statement is part of the offer form – Annex No. 2 to this Request for Quotation. - Persons able to execute the contract: Only Contractors possessing the appropriate human resources to properly execute the contract may participate.
This condition will be considered fulfilled if the Contractor provides a list of key personnel assigned to the contract with descriptions of their competencies and experience.
This list should present resources (name and surname) who have: - experience in designing embedded systems and PCB electronics, including schematic design, board layout, and prototyping, - competencies in digital signal processing, especially in beamforming, echo cancellation, noise reduction algorithms, and using environments such as DSP Concepts Audio Weaver or equivalent solutions, - experience with audio protocols like AES67, AVB, TSN, or real-time audio transmission, - experience conducting electromagnetic compatibility tests and preparing electronic devices for certification.
It is also required that the Contractor submits a statement confirming compliance with the participation condition related to possessing adequate human resources. This statement is part of the offer form – Annex No. 2 to this Request for Quotation.
The Contracting Authority reserves the right during evaluation to request references, acceptance protocols, letters of intent, CVs, certificates, and conduct verification meetings to confirm compliance with requirements. Failure to provide additional requested documents may result in rejection of the offer as not meeting participation conditions. - Technical potential: It is required to attach a list of available research and technical infrastructure to be used for contract execution, particularly: • laboratory facilities (min. workstations, DSP development kits) • measurement equipment (min. sound testing and measurement devices, thermal validation equipment), • access to an EMC research environment or capability to perform electromagnetic compatibility tests, • infrastructure necessary for audio and integration testing. The Contracting Authority reserves the right to request additional documents to verify the submitted list if any doubts arise.
Failure to provide requested documents may result in offer rejection.
It is also required that the Contractor submit a statement confirming compliance with the technical potential participation condition. This statement is part of the offer form – Annex No. 2 to this Request for Quotation. - Additional participation conditions: I. The Contracting Authority allows subcontracting parts of the order. The scope of work delegated to subcontractors must be clearly specified. The Offeror is responsible for all actions or failures of subcontractors to the same extent as their own.
II. Entities personally or capital related to the Contracting Authority are excluded from participating. Personal or capital relations mean mutual connections between the Contracting Authority or persons authorized to incur obligations on its behalf or persons performing related activities and the Contractor, in particular: a. participation in a company as a partner in a civil or personal company, holding at least 10% shares or stocks (unless a lower threshold is specified by law), serving as a member of supervisory or management bodies, attorney, proxy, b. being in a marriage, direct kinship or affinity, second-degree collateral kinship or affinity, adoptee, custodian or guardian relationship, or cohabitation with the contractor, legal deputy, or management/governing bodies’ members, c. existing legal or factual relations between the contractor and the Contracting Authority raising justified doubts about impartiality or independence related to the procurement proceedings.
The Offeror must sign a Statement of no personal or capital connections with the Contracting Authority (statement is Annex No. 3 to the Request for Quotation).
The Contractor commits to cooperating in documenting R&D works according to the FENG SMART program requirements, especially by: • maintaining records of working time of research personnel involved in order execution, • documenting work results in partial and final reports, • making documentation available for control and audits conducted by the funding institution or other authorized bodies.
The offer should also include: 1/ Description of the proposed methodology for work execution regarding the scope covered by the inquiry, i.e.: • works within Task 1 of the project (M1–M10), including: o preparation and comparative evaluation of 3 DSP platforms, o laboratory and field tests of 2 selected DSP platforms, o development of a dedicated DSP board, system software, and audio transmission protocol, • works within Task 2 of the project (M6–M13), including: o technical startup of models on the IQ-9 (or equivalent) platform, o preparation of operational variants of models on the device, o measurements of operation time, memory and resource consumption, o evaluation of component concurrency on the device, o technical verification of DSP↔IQ-9 connectivity and cooperation, • works within Task 4 of the project (M17–M24), including: o thermal tests of DSP board, o electromagnetic compatibility tests, o validation of Intercom Bridge compatibility with intercom exchanges, o firmware optimization after integration. - List of required documents/statements: 1. Offer prepared on the form constituting Annex No. 2 to the Request for Quotation. 2. Power of attorney (if applicable). 3. Statement of no personal/capital relations with the Contracting Authority on the form constituting Annex No. 3 to the Request for Quotation. 4. Statement of consent to process data contained in the offer according to the clause in Annex No. 4 to the Request for Quotation and statement on economic situation. These statements are part of the offer form – Annex No. 2. 5. Statement confirming compliance with the participation condition regarding adequate human resources – part of the offer form – Annex No. 2. 6. Statement confirming compliance with the participation condition regarding technical potential – part of the offer form – Annex No. 2. 7. List of key personnel assigned to the contract with descriptions of their competencies and experience. 8. List of available research and technical infrastructure to be used in contract execution. 9. Description of the proposed methodology regarding the scope of the inquiry.