Request for Proposal No. 1/2026/FEPW – Provision of cloud infrastructure services, access to artificial intelligence models (API) and environmental tools with implementation and maintenance of Rudder AI platform environments – project FEPW.01.01-IP.01-0730/26 "Development and commercialization of the Rudder AI platform – a meta-agent of artificial intelligence for automating decision-making processes in enterprises", European Funds for Eastern Poland 2021–2027 program, Measure 1.1 Startup Platforms for New Ideas, Component IIa
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
07 October 2026
Closing Date:
15 October 2026
Location(s):
PL82 Podkarpackie (PL Poland/POLSKA)
Description:
The contract involves providing cloud infrastructure, access to AI model APIs, and environmental tools for the development and maintenance of the Rudder AI platform, ensuring compliance with EU data regulations and offering a subscription model with specific service level agreements.
Cloud services, AI model APIs and tools – Rudder AI The subject of the contract is the provision, under a fixed monthly subscription model, of a complete set of services necessary for the development, testing, pilot runs, and commercial operation of the Rudder AI platform (a SaaS application based on orchestration of AI agents), under project FEPW.01.01-IP.01-0730/26.
The scope covers four areas: A. Cloud infrastructure in EU or EEA regions – 3 environments (production, testing, development) in containers with autoscaling; PostgreSQL managed service with high availability in production and a test instance; vector and full-text search (index min. 2 GB); object storage min. 1 TB with geo-redundant copies; gateway with WAF and CDN; monitoring and logs (retention min. 30 days); key vault and vulnerability scanning; transactional email, DNS, outbound traffic. B. Access to AI models via API with processing in the EU or EEA, no data retention and no training on the Client’s data: main model (100 million input tokens and 20 million output tokens monthly), auxiliary model (200 million tokens monthly), vectorization model (20 million tokens monthly plus one-time approx. 1.6 billion tokens). C. Environmental tools – code repositories with CI/CD (6 users), error monitoring, code and dependency security scanning (4 users), password and secrets manager (8 users), SSO or two-factor authentication. D. Implementation of environments within 14 days from contract signing (infrastructure as code, CI/CD, migration, documentation) and maintenance – at least 14 hours of cloud engineer work per month, production availability min. 99.9% monthly, critical failure response time max. 4 h (24/7), subscription and license management.
Common requirements: all data, copies and logs exclusively in the EU or EEA; data processing agreement (Art. 28 GDPR); accounts, subscriptions and licenses established on the Client or transferred free of charge to the Client at contract end; infrastructure code and documentation in the Client’s repository with transfer of proprietary copyrights.
The Client does not specify brands, manufacturers or suppliers – equivalent solutions meeting minimum requirements are allowed. The Client anticipates an option right up to 30% of volumes in areas A and B (point 4.5 of the inquiry).
Detailed description of the subject of the contract is contained in Appendix No. 1 (Terms of Reference), and the full tender conditions – Request for Proposal No. 1/2026/FEPW (annexes to the announcement). Category: Service / IT Services CPV: 48000000-8 Software packages and information systems, 72000000-5 IT services: consulting, software development, internet and support, 72267000-4 Software maintenance and repair services, 72317000-0 Data storage services, 72400000-4 Internet services Place of performance: Rzeszów, Podkarpackie Voivodeship Warranty period: Not applicable (subscription service; SLA level specified in Appendix No. 1 – Terms of Reference) Evaluation criteria: - Price (C) – weight 60 pts. C = (Cmin / Cbid) × 60, where Cmin – the lowest gross price among non-rejected offers, Cbid – gross price of the evaluated offer (price for 11 months). Total P = C + R + G, max. 100 pts (point 8 of the inquiry). - Critical failure response time (R) – weight 20 pts: 4 h – 0 pts; 3 h – 7 pts; 2 h – 14 pts; 1 h or less – 20 pts. Max allowed time 4 h; intermediate values rounded down to nearest threshold (point 8). - Cloud engineer monthly hours under subscription (G) – weight 20 pts: 14 h – 0 pts; 16 h – 7 pts; 18 h – 14 pts; 20 h or more – 20 pts. Minimum 14 h; intermediate values rounded down (point 8).
Participation conditions: - List of required documents/statements: The Client does not specify participation conditions. The offer must be submitted via BK2021 with: 1) Offer form – Appendix No. 2 (monthly remuneration divided by areas A–D, offer price for 11 months, unit prices for option rights, offered response time and cloud engineer hours); 2) Statement of no personal or capital ties – Appendix No. 3; 3) Statement on grounds for sanctions exclusion – Appendix No. 4; 4) Power of attorney – if the offer is signed by an attorney. Offer and attachments signed by person authorized to represent contractor (qualified, trusted, personal signature or scan of signed document). - Additional participation conditions: BAN ON PERSONAL OR CAPITAL TIES. Contractors personally or capital-related to the Client are excluded. Personal or capital ties mean mutual links between the Client or authorized persons and the contractor, including: a) participation in a company as a partner in a civil or personal company; b) holding at least 10% shares or stocks (unless lower threshold specified by law); c) holding supervisory or management board roles, proxies or attorneys; d) marriage, direct kinship or affinity, second degree kinship or affinity on lateral line, adoption, guardianship, or cohabitation with the contractor, their legal deputy or managing/supervisory board members; e) legal or factual relations casting reasonable doubt on impartiality or independence. Contractor submits statement – Appendix No. 3.
SANCTIONS EXCLUSION. Contractors subject to exclusion under Art. 7(1) of the Act of 13 April 2022 on special measures to counter supporting aggression against Ukraine and safeguarding national security, and those referred to in Art. 5k of Council Regulation (EU) No 833/2014, are excluded. Contractor submits statement – Appendix No. 4.