REQUEST FOR PROPOSALS No. 49/2026/MI/SZK concerning the implementation of the training "Artificial Intelligence Specialist in the Office" (including provision of training staff, training materials, training rooms, accident insurance, and exam) – part A, catering services during the training – part B for participants of the project "Bridge of Integration – Podkarpackie Support Center OPT", conducted based on the principle of competitiveness.
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
30 October 2026
Closing Date:
09 November 2026
Location(s):
PL82 Podkarpackie (PL Poland/POLSKA)
Description:
The procurement involves providing training services for three participants to become Artificial Intelligence Specialists in the Office, including qualified trainers, necessary materials, training facilities, accident insurance, and conducting the training in Ukrainian, along with catering services for the participants during the training period.
Part 1: Training "Artificial Intelligence Specialist in the Office" 2.1. Part A - Training service for "Artificial Intelligence Specialist in the Office"
Scope of topics
As part of the training service, a training must be conducted on the subject "Artificial Intelligence Specialist in the Office".
The framework training program includes, among others: 1. Basics of artificial intelligence and effective command formulation 2. Creating correspondence and office documents using AI 3. Working with computer programs: spreadsheets, data, and task automation 4. Task management, meetings, and collaborative work in a cloud environment 5. Information retrieval and verification as well as data analysis 6. Information security and responsible use of AI
The course will be conducted in theoretical and practical sessions. Theoretical classes will be held in the form of lectures. Practical classes will be conducted as workshops and exercises using necessary materials/equipment, including computers with necessary software.
The total duration of the training is 80 training hours for one training group – 32 hours of theoretical classes and 48 hours of practical classes – 10 training days with 8 training hours daily, where one training day is a maximum of 8 clock hours.
One training hour is understood as 45 minutes of classes.
The training must be conducted for 1 training group. Total number of people – 3 persons.
The detailed training program will be agreed upon with the selected Service Provider after contract signing.
At the end of the training, each participant will take an exam confirming the acquisition of competencies as defined in Annex 2 "Basic information regarding qualification acquisition within projects co-financed by EFS+ and FST" in the scope of "Artificial Intelligence Specialist in the Office".
Confirmation of competency acquisition will include the following stages: − STAGE I – Scope – defined within the funding application (in the case of projects) or service card (in the case of Subject Financing System), target group for support and choice of thematic scope subject to evaluation, − STAGE II – Standard – established before the start of support forms and implemented in the project/development service as a standard of requirements, i.e. learning outcomes achieved by participants as a result of conducted activities (with information on criteria and methods of verification). The manner (place) of defining the information required in Stage II should be determined by the institution organizing the competition/conducting project recruitment (for projects), − STAGE III – Assessment – verification based on criteria described in the standard (Stage II) after the support is completed, maintaining separation between education and validation processes (e.g., validation conducted by an external entity separate from the training institution or in one training institution validation is conducted by different persons than those conducting training), − STAGE IV – Comparison – comparing the obtained results from Stage III (assessment) with the requirements adopted (learning outcomes defined in Stage II) after completion of support. Competence acquisition is confirmed by obtaining a document specifying learning outcomes related to the acquired competence.
Based on achieving the assumed effect level of the realized training, the participant will receive a certificate/certificate of completion along with a list of competencies (certificate/certificate confirming acquisition of competencies includes: participant's name, surname, and PESEL number, name and address of the training institution, number of training hours, date of implementation, acquired effects, and signature of a person authorized to represent the training unit).
The service must ensure separation of teaching from validation and certification (the exam is conducted by a different entity or persons than those delivering the training).
The service must provide:
2.1.1. Qualified training staff to conduct the training, i.e. • for Part A of the order (Training service for "Artificial Intelligence Specialist in the Office") at least 1 trainer who will conduct the classes within the scope of the order.
The above trainer should meet the following requirements jointly:
a) higher/professional education or other certificates/confirmations enabling conducting the training subject of the order, b) at least 1 year of experience conducting training/education in the field consistent with AI/artificial intelligence, c) at least 80 hours of training conducted in AI/artificial intelligence within the last three years counting from the expiry of the deadline for submitting bids.
2.1.2. Training materials: The Contractor shall provide, as part of Part A of the order, training materials necessary to conduct the training classes including: • publications (script in both paper and electronic form with option to enlarge print or invert contrast), notebook, folder, pen for each course participant. Materials should be double-sided printed to save on printed materials. • equipment and materials for practical classes necessary for effective training as per the planned scope for each participant. Training materials should be marked following the current "Applicant's and Beneficiary's Handbook for European Funds 2021-2027 on information and promotion". Detailed guidelines will be provided by the Contracting Authority.
2.1.3. Training rooms with necessary equipment, i.e.: • Complying with health and safety (BHP), sanitary and fire protection regulations, with access to natural and artificial light, comfortable air temperature, cleanliness. The room should have sanitary facilities access. The training room should be equipped, among others, with: tables, chairs and/or armchairs for all participants and trainer, multimedia projector with a screen, flipchart or dry-erase boards, wireless internet access. Furthermore, access must be guaranteed for persons with disabilities – rooms must be free of architectural barriers that could prevent participation in the training. • The Contractor will provide a room equipped with equipment necessary to conduct classes at the highest level, including computers with necessary software, in sufficient quantity for effective delivery of the substantive scope for each participant as per the detailed course program agreed with the selected Service Provider. • The room intended for classes should be marked according to the current "Applicant's and Beneficiary's Handbook for European Funds 2021-2027 on information and promotion" as a place of training. • Training services take place in buildings where: – entry is at ground level or if stairs are present, there is an elevator, ramp, or working stair platform at the main entrance; – on accessible floors, there are adapted toilets for persons with disabilities; – if possible, corridors do not have protruding display cases, advertisements, or decorations that may hinder persons with disabilities. • Training rooms should meet proper social and health & safety conditions, including removing architectural barriers for participation of persons with disabilities. The Contractor must provide rooms adapted to the needs of persons with disabilities. The Contracting Authority will inform the Contractor if such persons will participate in the training when setting the training schedule.
2.1.4. Accident insurance (NNW) for all training participants.
2.1.5. Conducting training in Ukrainian. • Since training participants will be Ukrainian citizens, the Contractor is obliged to provide services fully understandable to participants. • Specifically, the Contractor must ensure training is conducted in Ukrainian by: providing a trainer fluent in Ukrainian able to conduct classes freely, or providing a Ukrainian language interpreter present every day of training. • If an interpreter is provided, the Contractor bears all costs related to their participation. • The Contractor is responsible for ensuring communication that guarantees full understanding of the material and active participation.
2.1.6. Examination at the end of training confirming competency acquisition as per Annex 2 "Basic information on qualification acquisition under projects co-financed by EFS+ and FST" in the scope of "Artificial Intelligence Specialist in the Office".
A detailed description of the subject of the contract is in the full text of the Request for Proposals; please review before submitting an offer. Category: Service / Training Services CPV: 80000000-4 Educational and training services, 80500000-9 Training services, 80530000-8 Vocational training services Place of performance: Rzeszów, Podkarpackie Voivodeship Offer evaluation criteria: - A. Price – 70% A = (lowest gross price offered / gross price of the evaluated offer) x 70 Total gross price for fulfillment of Part A must be indicated. Maximum points for Price: 70 pts. - B. Social Aspect – 10% For direct employment of 1 disabled person as defined by law in the provision of training service, the Contractor receives 10 pts. Details in full RFP text. - C. Experience – total training hours conducted by demonstrated trainers within Part A in the last 3 years from bid deadline – 20% Details in full RFP.
Part 2: Catering service for training participants 2.2. Part B – Catering service for participants of "Artificial Intelligence Specialist in the Office" training
2.2.1. The service must provide full-day meals for all training participants (on-site, every training day) including: a) coffee break: coffee, tea, water, cookies, juices. b) lunch – two dishes (soup and main course), drink, dessert. Coffee breaks and lunch must be served at the training location. 2.2.2. Catering service includes delivery, setup, preparation on-site, and cleaning including dish removal after classes. 2.2.3. The order covers meals for 3 participants, total 30 person-days (3 participants x 10 training days). 2.2.4. Trainings with meal entitlement may be held on weekdays/weekends depending on participant availability and agreed hours. 2.2.5. Training is for 1 group of 3 people. 2.2.6. The Contracting Authority will jointly agree with the selected Contractor the detailed schedule. At least 3 days before planned classes, the Authority will provide the Contractor with necessary meal preparation info, i.e., number of participants. 2.2.7. The order must be executed using products with valid expiration dates. 2.2.8. The Contractor will provide an adequate number of cups, plates, cutlery, napkins, etc. Use of disposable plastic tableware is not allowed. 2.2.9. The Contractor is obliged to provide meals considering special dietary needs including health diets, allergies, intolerances, vegetarian, vegan, or other diets reported by the Authority at least 3 days before the training day.
3. Place of service The Bidder must be able to carry out the services of Part A and B in Rzeszów, Podkarpackie Voivodeship, at locations agreed with the Contractor, considering participants' residence within the recruited training group.
4. Service period: Services under Parts A and B must be provided from contract signing until December 15, 2026, on dates set by the Contracting Authority. The Authority reserves the right to change start/end dates of training. Category: Service / Catering Services CPV: 55300000-3 Restaurant and food serving services, 55320000-9 Food serving services, 55520000-1 Meal delivery services Place of performance: Rzeszów, Podkarpackie Voivodeship Offer evaluation criteria: - A. Price – 100% A = (lowest gross price offered / gross price of the evaluated offer) x 100 Total gross price for fulfillment of Part B must be indicated. Maximum points for Price: 100 pts.
Conditions of participation: - Authorization to perform specified activity or operations: 5.1. Regarding part A of the subject of the contract: a) they have the authorizations to perform activities and tasks covered by the subject of the contract, if laws impose the obligation to have such authorizations;
description of the method for assessing fulfillment of this condition: based on the statement within the content of the offer form. The training contractor – part A – must be registered in the Development Services Database. This condition will be verified before signing the contract with the selected contractor.
b) they have no arrears in payments due to the Social Insurance Institution and the Tax Office;
description of the method for assessing fulfillment of this condition: based on attached certificates from the Social Insurance Institution and the Tax Office confirming no arrears in ZUS contributions/taxes payments (certificates issued no earlier than 3 months before the publication of this request for proposals).
c) they have staff that meets the conditions specified in this inquiry:
description of the method for assessing the fulfillment of this condition: based on information contained in Annexes 2 and 3 to this request for proposals and the documents presented. The contracting authority will consider only that experience indicated in Annex 2 which is unequivocally confirmed by submitted documents, e.g., references, agreements, service acceptance protocols, etc. The contracting authority does not allow for any supplements in this respect.
- Economic and financial situation: 9. Bid bond – concerning part A of the subject of the contract 9.1. The contracting authority requires contractors submitting an offer for part A of the contract to provide a bid bond in the amount of: PLN 200.00 (in words: two hundred zlotys 00/100 groszy). 9.2. The bid bond may be provided, at the contractor's choice, in one or more of the following forms: a) cash; b) bank guarantees; c) insurance guarantees; d) sureties granted by entities referred to in Art. 6b(5)(2) of the Act of 9 November 2000 on establishing the Polish Agency for Enterprise Development (Journal of Laws 2024, item 419). 9.3. In case the contractor submits the bond in a form other than cash, the guarantee or surety must be prepared in accordance with applicable law and should include the following elements: a) the name of the principal (contractor, in the case of contractors jointly applying for the contract – at least one of the co-contractors), the beneficiary of the guarantee (contracting authority), the guarantor (bank or insurance institution granting the guarantee) along with their registered office addresses; b) specification of the receivable to be secured by the guarantee; c) amount of the guarantee; d) validity period of the guarantee, covering at least the period during which the offer is binding; e) unconditional obligation of the guarantor to pay the full amount of the guarantee upon the first written demand of the contracting authority in situations where: the contractor whose offer was selected: - refused to sign the contract under the terms specified in the offer; - did not provide the required performance security (if applicable); - included untrue statements or information in the offer; - the conclusion of the contract became impossible due to reasons attributable to the contractor whose offer was selected. 9.4. The bid bond paid in cash should be transferred to the contracting authority’s bank account at Alior Bank: No. 71 2490 0005 0000 4530 3948 0714. 9.5. The contracting authority keeps the cash bid bond on an interest-bearing bank account. 9.6. It is recommended to attach proof of bid bond payment to the offer. The transfer order should include the title: "Bid bond for request for proposal No. 49/2026/MI/SZK". 9.7. The bid bond provided in the form of surety or guarantee must be submitted to the contracting authority by the deadline for submission of offers, in the form established by the guarantor, i.e., the original document. This means that the original bid bond document (excluding cash form) must be deposited at the contracting authority's office by the deadline for submitting offers, under penalty of offer rejection. 9.8. The bid bond must be provided before the deadline for submitting offers and maintained continuously until the expiry of the offer binding period. Payment of the cash bond by bank transfer will be considered effective only when the contracting authority’s bank confirms receipt of such transfer before the offer submission deadline (i.e., before the specified date and time for offer submission). In this case, attaching a copy of the transfer order or document confirming the payment to the offer is insufficient for the contracting authority to confirm timely provision of the bid bond by the contractor. 9.9. Offers from contractors who do not provide the bid bond, provide it incorrectly, or fail to maintain it continuously until the offer binding period expires will be rejected. 9.10. The contracting authority returns the bid bond immediately, but no later than 7 days from the occurrence of one of the following circumstances: a) the expiry of the offer binding period; b) conclusion of the contract; c) cancellation of the procurement procedure; d) closure of the procedure without selecting offers; e) submission of a request to withdraw the offer by the contractor before the offer submission deadline. 9.11. The contracting authority returns bid bonds provided in non-cash forms by issuing a statement of release to the guarantor or surety provider. 9.12. The contracting authority returns the cash bid bond with interest accrued on the bank account where it was kept, minus bank account maintenance fees and bank transfer charges to the contractor’s specified bank account. 9.13. The contracting authority retains the bid bond with interest, or requests payment from the guarantor or surety provider in the case of non-cash bid bonds referred to in items b) to d), if: a) the selected contractor: - refuses to sign the contract on the terms specified in the offer; - fails to provide the required performance security (if applicable); - submits untrue statements or information in the offer; b) conclusion of the contract became impossible due to reasons attributable to the selected contractor.
- List of required documents/declarations: To be considered for the above contract, the offeror must submit the following documents:
11.1. Offer form – in accordance with the template provided as Annex 1; 11.2. Certificate of no arrears with payments to the Social Insurance Institution and the Tax Office issued no earlier than 3 months before the date of publication of this request for proposals – applicable to entities that are payers at ZUS and US; 11.3. Current excerpt from the National Court Register (KRS) (printout from the proper website or excerpt with the court’s stamp) or a printout from the Central Register of Business Activity issued no earlier than 6 months before the offer submission deadline – applicable to entities subject to entry in the above registers/records; 11.4. List of trainer experience held by the contractor – Annex 2 with CVs for each listed person completed according to templates constituting Annex 3 to this inquiry – concerning part A of the subject of the contract; Additionally, the offer must mandatorily include documents (references, certificates, or other equivalent documents) confirming the number of years of experience in conducting training/education and the number of hours conducted during the last three years from the offer submission deadline for each person listed, and confirm proper quality of provided services. The document must include at least data of the institution certifying the trainer’s experience, trainer data for whom it was issued, name of the provided service consistent with the topic of this part of the inquiry, with indication of periods and number of hours of training/education conducted, and confirmation of proper service performance. Both years of experience and number of hours conducted will be assessed solely based on experience presented in the list and confirmed by the above-mentioned documents; 11.5. Diploma/certificate confirming higher/professional education or other certificates allowing the conduct of training subject of part A of the contract – for each listed trainer; 11.6. Filled checklist to verify whether a given document can be considered as confirming qualification (not included in the Integrated Qualification System) or competence, prepared according to the template in the document "Annex 2 Basic information on acquiring qualifications under projects co-financed by EFS+ and FST" along with the certificate template issued after the exam – Annex 7 – concerning part A of the contract; 11.7. Proof of bid bond payment – concerning part A of the contract; 11.8. Declaration of no conflict of interest including no personal or capital ties with the contracting authority – Annex 4; 11.9. Contractor's declaration on fulfilling information duties under art. 13 or art. 14 of GDPR – Annex 5; 11.10. Contractor's declaration based on art. 7(1) of the Act of 13 April 2022 on special solutions to counteract supporting the aggression against Ukraine and to protect national security (Journal of Laws item 835) and based on art. 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 – Annex 6;
All annexes to the offer, if the offer is submitted as a scanned copy, must be presented in original or certified as true copies with company stamp, personal stamp with legible signature, and current date, then scanned. This certification applies separately to each page of the document presented as a photocopy. Certification of conformity is made by the person authorized who signs the offer. In case of offer signed using qualified electronic signature or trusted profile (ePuap/Trusted profile), the offer and all annexes are signed by the authorized person (as per certificate).
If scanned and certified copies of documents are presented, the selected contractor may be obliged to submit originals before signing the contract.
Before signing the contract, the contractor must submit a statement that they are not excluded under art. 7(1) of the Act of 13 April 2022 on special solutions against supporting aggression against Ukraine and to protect national security (Journal of Laws item 835) and based on art. 5k of Council Regulation (EU) 833/2014.
- Authorizations to perform specific activities or tasks: 5.2. Regarding part B of the subject of the contract: a) they have authorizations to perform activities and tasks covered by the subject of the contract, if laws impose the obligation to have such authorizations;
description of assessment method: based on the statement within the offer form.
b) they have no arrears in payments due to Social Insurance Institution and Tax Office;
description of assessment method: based on attached certificates from Social Insurance Institution and Tax Office confirming no arrears in ZUS/taxes payments (certificates issued no earlier than 3 months before publication of this request for proposals).
- Additional participation conditions: 14. Additional requirements related to delivery of part B of the subject of the contract – employment clause. 14.1. The contracting authority requires contractors submitting offers for part B to meet the following: a) The contracting authority requires that among the persons directly involved in delivering part B, especially in terms of full-day catering, there must be at least one person from the following groups: 9 disabled persons within the meaning of the Act of 27 August 1997 on vocational and social rehabilitation and employment of disabled persons (Journal of Laws 2024, items 44, 858, 1089, 1165, 1494, 1961, and 2025 item 620), or 9 unemployed persons within the meaning of the Act of 20 March 2025 on the labor market and employment services, or 9 job seekers not employed or not performing any other gainful work within the meaning of the Act of 20 March 2025 on the labor market and employment services, or 9 persons up to 30 years old and over 50 years old who have the status of job seekers and are unemployed. 14.2. The contracting authority allows fulfilling this condition also under civil law agreements. 14.3. Employment of the minimum number of persons should continue uninterrupted during the entire service period of catering for the training group under part B. 14.4. The persons referred to in point a will perform in particular the following activities related to the provision of catering services: a) preparation of meals (simple auxiliary tasks in meal preparation and portioning), b) distributing/serving meals, c) handling coffee breaks, d) cleaning tasks related to catering service (cleaning after meals, organizing dishes, the place of meal service). 14.5. If during the provision of catering services an employee designated to perform the task meeting the "Social Aspect" criterion is released by the Contractor due to the employee's fault, or the employee terminates the contract, the Contractor is obligated to ensure continuous employment of another employee complying with the above-described criterion. 14.6. If the Contractor's offer is considered the most advantageous, they will be obliged to employ the specified number of persons from the catalog mentioned above and, upon the Ordering Party's request after signing the contract, will be required to submit documents confirming the employment of the declared person. During the order's execution, upon each summon of the Ordering Party within the specified deadline, the Contractor shall provide the Ordering Party with the following evidence to confirm the fulfillment of the requirement to employ persons referred to above from the indicated catalog: - a statement of the Contractor regarding the requirements specified by the Ordering Party concerning employment directly for catering service provision (within part B) based on an employment contract, civil law contract during the contract period of a person from the person catalog: ➢ disabled persons as defined by the Act of August 27, 1997, on professional and social rehabilitation and employment of disabled persons (consolidated text: Journal of Laws of 2024, items 44, 858, 1089, 1165, 1494, 1961, and 2025 item 620), or ➢ unemployed persons as defined by the Act of March 20, 2025 on the labor market and employment services, or ➢ job seekers, not employed or performing any other gainful work, as defined by the Act of March 20, 2025 on the labor market and employment services, or ➢ persons up to 30 years of age and over 50 years of age, holding the status of a job seeker, unemployed. 14.7. The Ordering Party is entitled to control the Contractor's fulfillment of the employment requirements for persons. At the Ordering Party's request, the Contractor will be obliged to immediately document the employment of a person from the given catalog. As part of control activities conducted during contract execution, the Ordering Party is entitled in particular to: a) request statements and documents confirming compliance with the above requirements and assess them (e.g., employment contract – adequately anonymized without the need to process excessive data), b) request explanations in case of doubts regarding confirmation of the above requirements, c) conduct on-site inspections at the place of service provision. 14.8. If the Contractor fails to continuously employ during the entire period of catering service provision at least one person meeting the requirements specified in point 14.1, the Contractor may be obliged to pay the Ordering Party a contractual penalty amounting to 10% of the total gross remuneration due for part B – for each person not employed below the number declared by the Contractor.