Provision of Services in Research and Development Works Involving the Role of ML/AI Expert within the Project "Development of Technology for Automatic Diagnosis of Gambling Platform Users in Terms of Gambling Addiction Risk"
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
16 October 2026
Closing Date:
23 October 2026
Location(s):
PL POLSKA (PL Poland/POLSKA)
Description:
The contract involves providing ML/AI expert services for a project aimed at developing technology for the automatic diagnosis of gambling platform users' addiction risk, requiring collaboration with a research team to enhance AI models and conduct real-world testing.
Services involving serving as an ML/AI Expert 1. The subject of the contract is the provision of services in the field of research and development works involving serving as an ML/AI Expert within the project "Development of Technology for Automatic Diagnosis of Gambling Platform Users Regarding the Risk of Gambling Addiction". 2. The subject of the research and development project entitled "Development of Technology for Automatic Diagnosis of Gambling Platform Users Regarding the Risk of Gambling Addiction" (hereinafter referred to as: the Project) is the development and real-world testing of innovative technology for automatic diagnosis of gambling platform users regarding the level of riskiness of their actions based on their activities on these platforms. The system in which the technology developed within the project will be implemented will operate based on AI models developed in the project, trained on large datasets about the activity of gambling platform users. 3. The ML/AI Expert is responsible in the Project for key tasks related to ML/AI issues and substantive support in the research activities and development of the prototype system for automatic generation of diagnoses of gambling platform users, particularly regarding system architecture and applied approaches, schemes, and tools. 4. The scope of services includes the implementation of the following tasks: a. within conducting industrial research in Stage 2 of the Project concerning determining correlations between selected data about players and the level of riskiness of their gambling on platforms and their use to improve the accuracy of diagnoses generated by the preliminary AI model: i. Expert substantive support in selecting the most adequate strategies for incorporating additional user data sources to improve the accuracy of classification of gambling platform users regarding addiction risk based on actions taken in gambling games. ii. Conceptualization of software and hardware infrastructure in relation to the requirements and specifics of the research area. iii. Designing critical system areas. iv. Expert substantive support during the implementation, evaluation and development of AI solutions allowing the inclusion of additional user data sources to improve the accuracy of player classification regarding addiction risk based on their gambling actions. b. within conducting experimental development works in Stage 3 of the Project concerning the development of a prototype system for automatic generation of gambling platform user diagnoses and its real-world testing: iterative research work on improving the AI technology model used in the system prototype for automatic generation of gambling platform user diagnoses and its real-world tests. 5. Services must be provided in collaboration with personnel designated by the Contracting Authority. In particular: a. The Contractor will perform services within the research team created for the needs of the Project, composed of: i. Scientific staff responsible for conducting research on gambling addiction diagnosis and assessment of gambling-related data. ii. Scientific Expert responsible for substantive support in research related to gambling addiction diagnosis and assessment of gambling-related data. iii. Functional Analyst responsible for defining functional and non-functional requirements for developed technology components and substantive supervision over their compliance and consistency. iv. Senior Data Engineer responsible for research processes related to processing, storing, and analyzing large datasets. v. Senior Cloud Engineer responsible for designing, implementing, and managing cloud infrastructure for developed AI technologies and ensuring data and system security. vi. ML/AI Engineer responsible for research related to designing and developing AI models. vii. Senior Developer responsible for designing and developing research (diagnostic) applications and integration mechanisms between systems. viii. Quality Assurance Expert responsible for quality assurance of all research applications developed in the project. ix. R&D Manager responsible for managing the research team and scientific supervision of team members. b. The project is based on joint, parallel work of the persons mentioned in point 5a within three stages: i. Stage 1 concerning conducting industrial research to develop a preliminary AI model for diagnosing gambling platform users regarding addiction risk based on gambling actions, implemented from October 1, 2024, to September 30, 2026. This stage has been completed. ii. Stage 2 concerning industrial research on determining correlations between selected player data and gambling riskiness level and its use to improve accuracy of diagnoses generated by the preliminary AI model, carried out from February 1, 2025, to March 31, 2027. iii. Stage 3 concerning conducting experimental development works related to developing a prototype system for automatic gambling platform user diagnosis and its real-world tests, from February 1, 2027, to September 30, 2027. c. Communication with the Contracting Authority and the research team as well as working documentation requiring agreement or acceptance by the Contracting Authority must be conducted in Polish. d. The Contractor is obliged to ensure participation of persons assigned to perform the contract in working meetings with the Contracting Authority and research team members as necessary for proper execution of assigned tasks. The Contractor must ensure attendance of persons justified by the scope of discussed works. 6. The subject of the contract will be implemented as a continuation of R&D work on ML/AI technology, therefore: a. The Contractor will take over the work within the ongoing R&D project where preliminary AI models have already been developed, certain methodological and architectural assumptions accepted, and prior experimental research results obtained. b. The Contracting Authority requires the ability to immediately start services after signing the contract, including independent familiarization with existing documentation, solution architecture, and research work results. c. The Contracting Authority does not foresee a separate, additionally remunerated induction stage for the Contractor’s introduction to the Project. 7. The Contractor commits to perform the services with due diligence within the meaning of Article 355 of the Civil Code. 8. The Contractor bears full responsibility for complete, reliable, and timely execution of the contracted services. The Contracting Authority reserves the right to control work progress at any stage of contract execution. Control activities by the Contracting Authority may be conducted without prior notice to the Contractor. 9. Due to the nature of R&D works, the Contracting Authority will perform substantive verification of the provided services, especially their compliance with the scope of commissioned tasks, adopted research methodology, and documentation requirements. Mere demonstration of hours worked does not automatically mean correct execution of services. 10. If defects, deficiencies, or non-compliance are found in the services performed, the Contracting Authority may refuse acceptance of the contested scope and require the Contractor to remedy the issues within an appropriate deadline. 11. The Contractor must ensure adequate time availability and a minimum monthly readiness level for contract performance, according to point II.6.1.11 of Request for Proposal no. 3/10/2026/COP. 12. Failure to ensure the required readiness level defined in point 11, resulting in non-performance within agreed deadlines, entitles the Contracting Authority to impose contractual penalties as per point II.6.1.12 of Request for Proposal no. 3/10/2026/COP.
Service volume: 1. Services will be provided up to a total of 2500 hours. This maximum of 2500 hours is an upper limit only. The Contracting Authority does not guarantee commissioning a minimum number of hours. Actual hours will depend on the progress and needs of research works and contract performance. The Contractor has no claim for a specific number of hours or remuneration for unused maximum hours. 2. On the proceeding start date, the Contracting Authority plans up to 1250 hours within Stage 2 and up to 1250 hours within Stage 3. The division between stages is estimated and may be changed according to point III.5 of Request for Proposal no. 3/10/2026/COP. Category: Service / Research services CPV: 73100000-3 Research and experimental development services Place of performance: whole Poland Offer evaluation criteria: - Criterion 1: Gross unit price for contract performance [C], weight 40% Evaluation based on the gross unit price per hour indicated in the Offer Form. Points will be assigned according to the formula and principles specified in point VI.2.1 letter a) of the Request for Proposal. - Criterion 2: Experience in ML/AI research and development projects [Z], weight 20% Evaluation based on the experience of persons designated for contract execution shown in Annex 1a. Scoring rules specified in point VI.2.1 letter b) of the Request for Proposal. - Criterion 3: Experience in advanced validation of ML/AI models [W], weight 30% Evaluation based on the experience of persons designated for contract execution shown in Annex 1a. Scoring rules specified in point VI.2.1 letter c) of the Request for Proposal. - Criterion 4: Experience applying ML/AI methods in health, psychology or addiction fields [H], weight 10% Evaluation based on the experience of persons designated for contract execution shown in Annex 1a. Scoring rules specified in point VI.2.1 letter d) of the Request for Proposal.
Participation conditions: - Persons capable of contract execution: Contractors who have persons capable of contract execution may apply. This condition is met if the Contractor demonstrates that each person designated for contract execution: a) Holds higher education in computer science, electronics, telecommunications, automation, mathematics or a related field; b) Has experience from at least 2 separate R&D projects personally involving development or advancement of models using AI or machine learning methods (ML/AI) and experimental verification of developed or advanced models, with at least one project where the person was substantively responsible for model approach selection, experiment design, and results evaluation and interpretation; c) Has at least 2 years of personal experience designing, developing, and improving ML/AI models including selection of modeling methods and model evaluation. Overlapping periods of work count only once; d) Has experience from at least 1 project personally involving preparation of an ML/AI model for use as part of an IT system, covering at least one of the following: - Providing the model via programming interface, - Containerization of the solution, - Running the model or model-based solution in cloud infrastructure, - Integration of the model with other IT system components; e) Has experience personally designing, developing, and experimentally verifying ML/AI models for analysis, classification, or prediction of behaviors, traits or states of persons based on activity data or other descriptive data obtained in at least one project; f) Has experience from at least one ML/AI project performing tasks related to defining target variables, labels or classes based on source data, indicators or accepted evaluation rules, not just using pre-labeled datasets. Experience may be individual or with a research team; g) Has experience personally designing and performing validation of ML/AI models, including selection of validation methods and quality metrics matched to data characteristics and assessment of reliability and generalizability of results, including validation accounting for at least one of: imbalanced class distribution, small sample size, or data leakage risk. In order to confirm that the persons designated to perform the contract possess the necessary education, knowledge, and experience, the offer must include a List of persons designated to perform the contract (in accordance with the template contained in Annex 1 – Offer Form) together with a description of the education, knowledge, and experience of each of these persons, in accordance with the template contained in Annex 1a. The conditions indicated in points a) - g) must be met by all persons indicated by the Contractor in the List of persons designated to perform the contract. The assessment of meeting the conditions will be based on the information provided by the Contractor in Annex 1 and Annex 1a. The Contracting Authority reserves the right to request documents confirming the Contractor’s declarations during the evaluation of the offer, and may also verify the truthfulness of information regarding the knowledge and experience of the persons designated to perform the contract. When assessing the fulfillment of the conditions specified in points b)–g), only the actual scope of substantive work personally performed by the person designated to perform the contract will be considered, including methodological actions and decisions for which they were responsible. Mere participation in the project, employment in its implementation, holding a specific position, or general participation in the team’s work does not constitute sufficient confirmation of meeting the condition. Experience gained as part of teamwork is allowed provided the actual substantive contribution of the person to the required tasks is clearly demonstrated. The subject of the contract will be performed exclusively by the persons indicated in the offer or by persons whose replacement has been accepted by the Contracting Authority under the conditions specified below. Persons indicated in the offer whose qualifications and experience were the basis for recognizing the above requirements as fulfilled and the basis for awarding points in the offer evaluation criteria will personally perform the contract. Their replacement requires prior consent of the Contracting Authority and is only permissible on the condition that the substitute person meets all participation conditions and has qualifications and experience that, when applying the criteria specified in the Inquiry, would result in awarding the offer no fewer points. - Additional participation conditions: 1. To avoid conflicts of interest, Contractors personally or capital-related to the Contracting Authority are excluded from the procedure. Personal or capital-related connections mean mutual links between the Contracting Authority or persons authorized to incur obligations on behalf of the Contracting Authority or persons performing activities related to the preparation and conduct of the Contractor selection procedure on behalf of the Contracting Authority and the Contractor, especially: a. Participation in a company as a partner of a civil law partnership or personal partnership, b. Holding at least 10% of shares or stocks (unless a lower threshold results from the law), c. Holding the function of a member of supervisory or management bodies, proxy, attorney, d. Being in a marital relationship, kinship or affinity in a direct line, kinship or affinity in a collateral line up to the second degree, or related by adoption, custody, or guardianship, or cohabiting with the Contractor, their legal representative or members of management or supervisory bodies of Contractors applying for the contract; e. Being in such a legal or factual relationship with the Contractor that raises justified doubts as to their impartiality or independence in the procurement procedure. 2. Contractors who meet the exclusion criteria specified in Article 7, paragraph 1 of the Act of April 13, 2022, on special solutions in preventing support for aggression against Ukraine and protecting national security, as well as Contractors subject to exclusion criteria defined in Article 5k of Council Regulation (EU) 833/2014 concerning restrictive measures related to Russia's destabilizing activities in Ukraine, are excluded from the procedure. 3. To demonstrate the absence of grounds for exclusion from the procedure mentioned in points 1 and 2 above, the Contractor must attach a statement of no grounds for exclusion as Annex 2 to the Inquiry. The Contracting Authority reserves the right to request documents confirming the credibility of the Contractor’s statements during the offer evaluation. 4. Due to the expert nature of the services, the need for personal performance of the work by persons designated for the contract, and to ensure their actual availability and proper and effective execution of the assigned tasks, the total professional engagement of each person involved by the Contractor in executing this contract in all projects financed from EU funds and other sources, including the Contractor’s own funds and other entities (regardless of the form of engagement), considering their engagement in executing this contract, may not exceed 276 hours per month. Compliance with this condition will be verified based on the Contractor's declaration contained in Annex 1 – Offer Form. 5. Assessment of meeting the participation conditions in the procedure is carried out on a
The Buyer:
INCUBLY.HUB Spółka z ograniczoną odpowiedzialnością