A new tender to expand e-services, AI and cyber defences in healthcare highlights a wider wave of hospital IT upgrades and data digitisation.
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A new contract to expand e-services, digitise records, strengthen cybersecurity and deploy AI at Zespół Opieki Zdrowotnej w Brodnicy shows how regional hospitals in Poland are recasting their IT as core clinical infrastructure. The brief but ambitious tender mirrors a wider wave of procurements across the country that combine hospital information system upgrades, electronic documentation, security hardening and algorithmic tools into single, organisation‑wide projects.
On 1st December 2025, Zespół Opieki Zdrowotnej w Brodnicy published a E-Services Expansion for Health Care contract notice. In a single sentence it sets out a four‑part brief: expand the organisation’s IT systems, digitise medical documentation, enhance cybersecurity and implement AI solutions.
The title makes clear that this is not a narrow hardware purchase. It points to a broader expansion of electronic services in the Brodnica health care team, with new or upgraded systems expected to support more digital interactions between staff, patients and external platforms.
Although the Brodnica description is concise, the themes it highlights are echoed in more detailed tenders from other hospitals. Notices published through the second half of 2025 show that IT system expansion, documentation digitisation, data protection and AI now tend to move together, rather than as isolated upgrades.
Digitising medical documentation is one of the clearest threads running through this cluster of projects. The Brodnica notice names digitisation alongside system expansion, indicating that the aim is not only to scan paper records but to embed them in everyday clinical workflows.
Elsewhere, buyers spell out what that involves. In September 2025, the Voivodeship Hospital Center in Jelenia Góra launched a project to expand its Hospital Information System (HIS) and digitalise medical documentation. That contract notice couples pre‑implementation analysis with delivery and customisation of system licences, integration with existing services, staff training and ongoing maintenance. It shows how documentation projects are tied to broader HIS redesign.
In November 2025, the County Hospital in Iława set out a related but more archive‑focused task. Its project involves expanding electronic document management with new document types, indexing overdue documentation and integrating with an intelligent services platform, supported by new computers, scanners, servers and networking equipment.
Other hospitals focus on automation of the scanning process itself. A notice from the District Hospital Team in Oleśnica, published in November 2025, covers delivery and implementation of a system for automatic digitisation of documentation, including integration with existing systems and provision of training and support services. And a contract for the Provincial Hospital in Suwałki, dated 3rd December 2025, sets out plans to expand the existing hospital information system with new functionalities, equipment, software and training to improve medical documentation management and integration with a national health platform.
Taken together, these procurements show that digitisation now means more than converting paper into images. Hospitals are commissioning indexing of legacy files, structured electronic document workflows and links to external platforms described variously as an “intelligent services platform”, a “central database” or a “national health platform”. Brodnica’s emphasis on documentation digitisation appears to place it firmly within this wider move towards connected e-health records.
The Brodnica contract also highlights cybersecurity as a distinct workstream. That emphasis is common across current tenders, reflecting growing recognition that digital health services depend on secure infrastructure.
In August 2025, the Specialist Gynaecological‑Obstetrical Hospital in Wałbrzych published a project centred on increasing digital security and developing e‑services and AI tools through IT system integration, new modules, staff training and system upgrades. Security is not treated as an add‑on but as part of how new services are designed and delivered.
Some hospitals go even further, commissioning stand‑alone cybersecurity overhauls. A contract for Szpital w Szczecinku sp. z o.o., published on 25th November 2025, focuses on enhancing cybersecurity through LAN segmentation, email protection, event analysis, vulnerability management and implementation of a token system for access authorisation. This level of detail underlines how granular the security work is becoming.
Data protection also appears prominently in broader digital projects. The Bytów County Hospital’s December 2025 notice aims to enhance digital services, improve data security and integrate hospital systems through expansion of information systems, documentation digitisation and cybersecurity measures. In Radom, a specialist hospital is procuring new and expanded IT systems, including a CallCenter system, electronic document signing and security improvements.
Another sign of maturity is the attention to infrastructure basics. The Provincial Specialist Hospital in Biała Podlaska is tendering for integration and expansion of IT systems that cover database management, environment virtualisation, server hardware and software, electronic signatures and hardware replacement, divided into four parts. It suggests a methodical approach to shoring up the underlying platforms on which modern e‑health services rely.
Against that backdrop, Brodnica’s explicit inclusion of cybersecurity in its e‑services project looks less like a discrete task and more like part of a standard template for hospital modernisation.
The most striking feature of the Brodnica notice is that AI is named alongside familiar IT and security tasks. This reflects a pattern: through late 2025, more Polish hospitals are specifying AI solutions directly in their procurement documents.
On 18th November 2025, the Independent Public Health Care Team in Kędzierzyn‑Koźle issued a tender for developing digital services that explicitly covers IT system integration, medical documentation digitisation, cybersecurity enhancements and the implementation of AI solutions. The framing closely matches Brodnica’s, but with more detail on integration.
In Gryficach, a project published on 4th November 2025 aims to enhance the quality, accessibility and safety of medical services through e‑services, again focusing on IT system integration, documentation digitisation, cybersecurity improvements and AI solutions. A separate November 2025 notice for the Provincial Specialist Hospital No. 2 in Jastrzębie‑Zdrój sets out plans to expand IT systems as part of digital transformation, with system integration, digitised documentation, stronger cybersecurity, AI implementation and connection to a central medical data repository.
Several contracts go further in describing how AI will be used. A project at the Hospital in Krynica‑Zdrój, published on 24th November 2025, involves purchasing and implementing an IT solution to modernise hospital domain systems for data integration with an Intelligent Services Platform, “utilizing AI to enhance diagnostic and therapeutic processes”. In Wołomin, a December 2025 notice covers expansion and integration of hospital IT systems, indexing medical documentation and implementing AI solutions connected to a central medical data repository, alongside cybersecurity enhancements.
Digital transformation projects in Kozienice, Hrubieszów and the Pałuckie Health Center also cite the implementation of AI systems or solutions as standard components, alongside digitisation, system integration and data protection. In each case, AI appears not as an experiment but as a requirement woven into the specification.
By aligning itself with this pattern, the Brodnica project helps confirm that AI is moving into the mainstream of hospital IT procurement in Poland. Even where the exact tools are not yet described, buyers are signalling that algorithmic decision‑support will sit alongside digitised records and secured networks.
The notices also offer clues about how these ambitions may be delivered in practice. Many contracts pair technology purchases with work on processes and people, suggesting that buyers see digital health as an organisational change project rather than a simple IT refresh.
The Jelenia Góra HIS expansion includes pre‑implementation analysis and ongoing maintenance, not just licences. The specialist hospital in Wałbrzych stresses staff training and system upgrades. The District Health Center in Kartuzy plans to supply ICT equipment and software together with training and technical support to improve services and data management. Automatic digitisation in Oleśnica, and HIS deployments in Suwałki and Nowy Sącz, all include training commitments.
At the same time, several buyers are carving projects into distinct parts or modules. The Biała Podlaska integration and expansion contract is divided into four parts covering databases, virtualisation, servers, electronic signatures and hardware replacement. The District Hospital in Radomsko lists a wide range of solutions in its hospital computerisation project, from system expansions and electronic document workflows to queue systems, infrastructure upgrades and licence updates.
For Brodnica, the challenge will be similar to that faced by its peers: knitting together expanded IT systems, digitised documentation, reinforced cybersecurity and new AI tools into a coherent service that clinicians trust and patients can use. The brief description in the contract notice leaves open many implementation details, but the surrounding wave of tenders shows the kinds of components and delivery models that are becoming standard.
Over the coming months, observers of public‑sector procurement will be watching how these hospital projects are awarded and rolled out, and how far they succeed in turning dense technical specifications into safer, more accessible and more data‑driven care.
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