Hospital launches tender for AI-enabled information system upgrade
Large hospital tender aims to expand core IT, digitise records and embed clinical AI, signalling wider demand for secure, data-driven healthcare platforms.
Large hospital tender aims to expand core IT, digitise records and embed clinical AI, signalling wider demand for secure, data-driven healthcare platforms.
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A municipal hospital in Kutno is going to market for a major upgrade of its core clinical IT, combining an expansion of its Hospital Information System (HIS) with full digitisation of medical records, tighter cybersecurity and new AI tools to support diagnostic and treatment decisions.
On 17th March 2026, Kutnowski Szpital Samorządowy Sp. z o.o. (Kutno Municipal Hospital Ltd.) published a contract notice for Hospital Information System Expansion. The notice sets out four interconnected objectives:
The description is brief, but the combination is telling. Rather than treating AI as an add-on, the hospital is tying it directly to the way clinical information is captured, stored and secured. Digitised records and a hardened infrastructure are presented as the foundation for AI tools that can assist clinicians in diagnostics and treatment planning.
For suppliers, this points to a wide-ranging contract. Any winning bidder will be expected to work across infrastructure, applications, data migration and change management, while ensuring that new AI modules integrate cleanly with the existing HIS and respect strict security requirements around sensitive health data.
The Kutno project sits within a growing group of tenders where AI is embedded into hospital IT rather than isolated in pilots. The Narodowy Instytut Kardiologii signalled a similar direction in January 2026 with its Expansion of HIS System, which combines digitisation of medical documentation, the introduction of AI solutions and integration with a central data repository.
On 27th February 2026, “Szpital Powiatowy w Rawiczu” Spółka z ograniczoną odpowiedzialnością issued an Expansion of HIS System tender that pairs IT integration and server procurement with documentation digitisation, AI implementation and staff training. The inclusion of training shows that AI deployment is being treated as a workforce change as much as a technical one.
A further step comes from Szpital Powiatowy im. Prałata J. Glowatzkiego, which on 6th March 2026 advertised an Expansion of Medical Systems Infrastructure. That notice calls for delivery and implementation of HIS, PACS and LIS systems and enhancements to electronic medical documentation, with explicit integration to AI platforms to improve clinical decision-making.
AI also features in a February 2026 project at Centrum Zdrowia Dziecka i Rodziny im. Jana Pawła II w Sosnowcu Sp. z o.o. Its Expansion of HIS System tender focuses on e-health services, integration of various medical systems and the implementation of AI solutions to improve service quality and data management.
Taken together, these notices suggest that hospitals now see AI as a standard component of HIS upgrades. The Kutno tender follows that pattern: the hospital wants AI to become part of routine clinical workflows, informed by complete electronic records and underpinned by secure, integrated infrastructure.
Digitising medical documentation is central to the Kutno project. Without a complete and accessible electronic record, both clinicians and AI systems are constrained by missing data, paper files and fragmented legacy applications.
Hospitals across the country are using similar procurements to overhaul their data foundations. On 30th October 2025, the Wojewódzkie Centrum Szpitalne Kotliny Jeleniogórskiej published a HIS System Expansion and Digitization notice that brings together HIS development, delivery of licences, implementation, training and maintenance with wide-ranging digitisation of documentation.
On 26th January 2026, the Wojewódzki Szpital Dziecięcy im. J. Brudzińskiego w Bydgoszczy issued a Digital Transformation in Healthcare tender to expand information systems, integrate a new PACS/RIS system and digitise medical documentation, supported by funding from the National Recovery and Resilience Plan.
Against that backdrop, Kutno’s emphasis on digitisation sits squarely within a wider transformation agenda. The hospital will need to manage scanning and classification of historic records, creation of electronic medical documentation templates and migration into the expanded HIS, all while maintaining service continuity.
Cybersecurity has moved to the foreground in hospital tenders, and the Kutno notice is no exception. Enhancing cybersecurity measures is listed as a core objective alongside AI deployment and digitisation.
Several recent projects underscore this shift. On 4th November 2025, the Wielkopolskie Centrum Pulmonologii i Torakochirurgii im. Eugenii i Janusza Zeylandów issued a Hospital Information System Expansion whose goals include improving cybersecurity, broadening functionality and increasing integration of AI-based services. On 12th December 2025, Milickie Centrum Medyczne Sp. z o.o. w restrukturyzacji followed with a Hospital Information System Expansion that combines new modules, integration with existing systems, documentation digitisation and cybersecurity improvements.
On 19th March 2026, 10 Wojskowy Szpital Kliniczny z Polikliniką Samodzielny Publiczny Zakład Opieki Zdrowotnej published a Medical Systems Expansion and Cybersecurity notice that explicitly couples HIS development and digitisation with “tasks increasing the level of cybersecurity”.
Integration with national and local platforms adds further demands. Samodzielny Publiczny Szpital Kliniczny im. A. Mielęckiego Śląskiego Uniwersytetu Medycznego w Katowicach used its IT Systems Expansion and Integration of 5th January 2026 to call for upgraded, integrated systems to enhance digital services in healthcare. On 21st January 2026, Samodzielny Publiczny Wojewódzki Szpital Specjalistyczny w Chełmie launched an IT Systems Integration and Expansion project that includes modernising IT infrastructure, expanding HIS with new functions, adding electronic medical documentation templates and integrating with eKRN.
These examples illustrate the environment into which Kutno’s project will fit. As hospitals connect HIS, imaging, laboratory, voicebot and AI systems, they are also demanding stronger controls over data flows, user access and reporting to national registries. The Kutno tender gives suppliers a clear signal that cybersecurity and integration are not optional extras but embedded requirements.
From January to March 2026, a cluster of hospitals have gone to market with wide-ranging IT projects that mix HIS expansion, digitisation and AI readiness. The Ortopedyczno – Rehabilitacyjny Szpital Kliniczny im. Wiktora Degi Uniwersytetu Medycznego im. Karola Marcinkowskiego w Poznaniu, for example, set out in its Expansion of Hospital Information System tender of 5th March 2026 that new modules and functionalities should support digital transformation in healthcare.
Samodzielny Publiczny Zespół Opieki Zdrowotnej w Brzesku, in its IT Systems Integration for Healthcare notice of 6th March 2026, focuses on integrating and expanding hospital IT systems, purchasing and servicing electronic medical documentation and digitising significant records to enhance e-services.
For suppliers, these wide-scope tenders favour organisations able to offer end-to-end solutions or to lead consortia spanning HIS software, imaging, laboratory systems, AI platforms, cybersecurity and training. Contracting authorities are bundling infrastructure, applications, digitisation and AI within single procurements, raising the bar on both technical capability and project management.
For hospitals, the goal is to replace fragmented, paper-heavy processes with secure, integrated digital environments that can support advanced analytics and AI. The Kutno Municipal Hospital project adds another data point to this trend. As the tender process unfolds, observers will be watching how the hospital allocates investment between core HIS modules, record digitisation, cybersecurity enhancements and concrete AI use cases, and how far it pushes integration with regional and national platforms.
The outcome will offer a practical indication of how far hospital buyers are prepared to go in embedding AI into everyday clinical practice – and of the kinds of solutions the supplier market is ready to deliver.
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