Provision of Services in Research and Development Work Consisting in Acting as an ML/AI Expert Within the Project "Development of Technology for Automatic Diagnosis of Users of Gambling Platforms Regarding the Risk of Gambling Addiction"
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
23 October 2026
Closing Date:
27 October 2026
Location(s):
PL POLSKA (PL Poland/POLSKA)
Description:
The project seeks an ML/AI Expert to provide research and development services for creating technology that automatically diagnoses gambling addiction risk among users of gambling platforms, involving collaboration with a specialized research team and adherence to specific project stages.
AMENDMENT TO NOTICE no. 2026-82519-295131 (version published 2026-10-23). Deadline for submission of offers: 2026-10-23 23:59 -> 2026-10-27 23:59. Current content of the notice below; original notice — see link.
Services involving the role of ML/AI Expert 1. The subject of the contract is the provision of services in the field of research and development work consisting of performing the role of ML/AI Expert within the project "Development of technology for automatic diagnosis of users of gambling platforms in terms of gambling addiction risk.” 2. The subject of the research and development project entitled "Development of technology for automatic diagnosis of users of gambling platforms in terms of gambling addiction risk" (hereinafter: the Project) is to develop and test in real conditions an innovative technology for automatic diagnosis of users of gambling platforms regarding the risk level of behaviors they undertake based on their activity on these platforms. The system in which the technology developed within the project will be implemented will operate based on AI models developed in the project, which will be trained on large datasets of user activity on gambling platforms. 3. The ML/AI Expert in the Project is responsible for key tasks related to ML/AI issues and substantive support regarding the research activities and development of the prototype system for automatic diagnosis of gambling platform users, in particular concerning system architecture and applied approaches, schemes, and tools. 4. The scope of services includes performing the following tasks: a. Within the industrial research conducted in Stage 2 of the Project, concerning determining relationships between selected player data and the risk level of their gambling behavior on gambling platforms, and their use to improve the accuracy of diagnoses generated by the preliminary AI model: i. Expert substantive support in selecting the most appropriate strategies for incorporating additional user data sources to improve the accuracy of classification of gambling platform users in terms of addiction risk based on actions taken in gambling games. ii. Conceptualization of software and hardware infrastructure in relation to research area requirements and specifics. iii. Designing critical system areas. iv. Expert substantive support during the implementation, evaluation, and development of AI solutions allowing integration of additional user data sources to improve classification accuracy of players' addiction risk based on their gambling actions. b. Within the experimental development works in Stage 3 of the Project, concerning the development of a prototype system for automatic diagnosis generation of gambling platform users and its testing in real conditions: conducting iterative research to improve the AI technology model used in the prototype system for automatic diagnosis generation of gambling platform users and its testing in real conditions. 5. The services must be performed in cooperation with personnel indicated by the Contracting Authority. In particular: a. The Contractor will perform services within a research team created for the Project, consisting of: i. Research Staff responsible for conducting research on gambling addiction diagnosis and assessment of gambling activity data. ii. Scientific Expert responsible for substantive expert support concerning research on gambling addiction diagnosis and assessment of gambling activity data. iii. Functional Analyst responsible for defining functional and non-functional requirements for developed technology components and substantive supervision over their compliance and coherence. iv. Senior Data Engineer responsible for research processes related to processing, storage, and analysis of large datasets. v. Senior Cloud Engineer responsible for designing, implementing, and managing cloud infrastructure for developed AI technologies and ensuring data and system security. vi. ML/AI Engineer responsible for conducting research related to designing and developing AI models. vii. Senior Developer responsible for designing and developing research (diagnostic) applications and integration mechanisms between systems. viii. Quality Assurance Expert responsible for assuring the quality of all research applications developed in the project. ix. R&D Project Manager responsible for managing the research team and overseeing scientific supervision of team members. b. The project is based on joint, parallel work of the persons indicated in section 5a, within three Stages: i. Stage 1 concerning conducting industrial research to develop a preliminary AI model for diagnosing gambling platform users in terms of addiction risk based on gambling actions, conducted from October 1, 2024 – September 30, 2026. This stage has been completed. ii. Stage 2 concerning conducting industrial research to determine relationships between selected player data and the risk level of their gambling behavior on gambling platforms, and their use to improve the accuracy of diagnoses generated by the preliminary AI model, to be carried out from February 1, 2025 to March 31, 2027. iii. Stage 3 concerning conducting experimental development works for developing a prototype system for automatic diagnosis generation for gambling platform users and its testing in real conditions, conducted from February 1, 2027 – September 30, 2027. c. Communication with the Contracting Authority and the research team as well as working documentation requiring approval or acceptance by the Contracting Authority must be conducted in Polish. d. The Contractor is obliged to ensure participation of persons assigned to perform the contract in working meetings with the Contracting Authority and team members, to the extent necessary for proper performance of the tasks. The Contractor must ensure attendance of persons whose presence is justified by the scope of discussed work. 6. The subject of the contract will be implemented as a continuation of R&D work on ML/AI technology, therefore: a. The Contractor will take over the implementation of work within the ongoing R&D project where preliminary AI models have already been developed, certain methodological and architectural assumptions accepted, and prior research experiments' results obtained. b. The Contracting Authority requires the ability to immediately commence services after contract conclusion, including independently familiarizing with existing documentation, solution architecture, and research results. c. The Contracting Authority does not foresee a separate, additionally remunerated Contractor onboarding stage. 7. The Contractor undertakes to perform the services subject to the contract with due diligence, as understood under Article 355 of the Civil Code. 8. The Contractor is fully responsible for complete, reliable, and timely execution of the services. The Contracting Authority reserves the right to monitor work progress at any stage of contract execution. Control activities may be conducted without prior notification to the Contractor. 9. Due to the nature of R&D work, the Contracting Authority will substantively verify the performed services regarding their compliance with the scope of ordered work, adopted research methodology, and documentation requirements. Merely demonstrating hours worked is not sufficient to consider services properly performed. 10. In case of defects, deficiencies, or non-compliance in performed services, the Contracting Authority may refuse their acceptance in the disputed scope and call the Contractor to remove identified irregularities within an appropriate timeframe. 11. The Contractor shall ensure proper time availability and a minimum monthly readiness level for performing the contract, according to point II.6.1.11 of the Request for Proposal no. 3/10/2026/COP. 12. Failure to ensure the required readiness level specified in point 11, resulting in non-completion of work within the agreed timeframe, may lead the Contracting Authority to impose contractual penalties as per point II.6.1.12 of the Request for Proposal no. 3/10/2026/COP.
Scope of service provision: 1. Services will be provided in a total amount not exceeding 2500 hours. The indicated maximum limit of 2500 hours is solely an upper limit of the order. The Contracting Authority does not guarantee ordering a minimum number of hours. The actual number of hours will depend on the course and needs of R&D work and the execution of the contract. The Contractor has no claim for a guaranteed number of hours nor remuneration for unused hours within the maximum limit. 2. At the commencement of the procedure, the Contracting Authority anticipates up to 1250 hours under Stage 2 and up to 1250 hours under Stage 3. The division of hours between stages is estimated and may change according to conditions set out in point III.5 of the Request for Proposal no. 3/10/2026/COP.
On October 23, 2026, the offer submission deadline was extended from October 23, 2026, to October 27, 2026. At the same time, the planned contract signing date was changed from October 2026 to November 2026. Category: Service / Research Services CPV: 73100000-3 Research and experimental development services Place of performance: entire Poland Evaluation criteria: - Criterion 1: Gross unit price for performing the subject of the contract [C], weight 40% Evaluated on the basis of the gross unit price per hour of services as stated in the Offer Form. Points awarded according to the formula and rules set out in section VI.2.1 letter a) of the Request for Proposal. - Criterion 2: Experience in R&D projects in ML/AI [Z], weight 20% Evaluated based on the experience of persons assigned to perform the contract as demonstrated in Appendix 1a. Points awarding rules defined in section VI.2.1 letter b) of the Request for Proposal. - Criterion 3: Experience in advanced validation of ML/AI models [W], weight 30% Evaluated based on experience of persons assigned to the contract demonstrated in Appendix 1a. Points awarding rules defined in section VI.2.1 letter c) of the Request for Proposal. - Criterion 4: Experience in applying ML/AI methods in health, psychology, or addictions [H], weight 10% Evaluated based on experience of persons assigned, shown in Appendix 1a. Points awarding rules defined in section VI.2.1 letter d) of the Request for Proposal.
Conditions of participation: - Persons capable of executing the contract: Contractors may apply if they have persons capable of performing the Contract. This condition is met if the Contractor proves that each person assigned to perform the contract: a) Holds higher education in computer science, electronics, telecommunications, automation, mathematics, or related fields; b) Has experience gained in at least 2 separate R&D projects where they personally developed or advanced models using AI or machine learning (ML/AI) methods and performed experimental verification of the developed or advanced models, with at least one project where they were substantively responsible for selecting modeling approaches, designing research experiments, and evaluating and interpreting model results; c) Has at least 2 years of experience personally designing, developing, and advancing ML/AI models including method selection and model evaluation. Overlapping periods of work are counted once; d) Has experience from at least 1 project personally performing tasks related to preparing ML/AI models for use as part of an IT system including at least one of the following: - exposing the model via programming interface, - containerizing the solution, - deploying the model or solution with the model in cloud infrastructure, - integrating the model with other system components; e) Has experience personally designing, developing, and experimentally verifying ML/AI models used for analysis, classification, or prediction of behaviors, traits, or states of persons based on data describing their activity, behavior or other characteristics, gained in at least 1 project; f) Has experience from at least 1 ML/AI project involving tasks related to defining target variables, labels, or classes based on source data, indicators, or accepted evaluation rules, not only using ready-made labels in datasets. Experience must concern work performed independently or in cooperation with a research team; g) Has experience in personally designing and conducting validation of ML/AI models, including selecting validation methods and quality metrics suitable for data characteristics as well as assessing the reliability and generalizability of obtained results, including experience in model validation considering at least one of the following issues: imbalanced class distribution, limited sample size, or risk of data leakage. To confirm that the persons indicated for the contract execution have the necessary education, knowledge, and experience, the offer must include a List of persons designated to perform the contract (according to the template included in Annex 1 – Offer Form) together with a description of the education, knowledge, and experience of each of these persons, according to the template contained in Annex 1a. The conditions indicated in points a) - g) must be met by all persons indicated by the Contractor in the List of persons designated to perform the contract. The evaluation of conditions fulfillment will be based on the information provided by the Contractor in Annex 1 and Annex 1a. The Contracting Authority reserves the right to request, during the offer evaluation, documents confirming the Contractor's statements, as well as to verify the truthfulness of information regarding the knowledge and experience of persons designated for contract execution. When assessing compliance with the conditions specified in points b)–g), only the actual scope of substantive work personally performed by the person designated to carry out the contract will be considered, including methodological activities and decisions for which they were responsible. Mere participation in the project, employment during its implementation, holding a specific position, or general participation in team work does not constitute sufficient confirmation of meeting the condition. Experience gained as part of team work is allowed, provided that the clear actual substantive contribution of the person to the activities covered by the requirement is demonstrated. The subject of the contract will be performed exclusively by persons indicated in the offer or persons whose replacement has been accepted by the Contracting Authority under the provisions below. Persons indicated in the offer, whose qualifications and experience formed the basis for recognizing the above requirements as met and were the basis for awarding points in the offer evaluation criteria, will personally perform the contract. Their replacement requires prior consent of the Contracting Authority and is permissible only if the replacing person meets all participation conditions and has qualifications and experience which, when applying the criteria specified in the Request for Proposal, would result in awarding the offer no fewer points. - Additional participation conditions: 1. To avoid conflicts of interest, Contractors connected personally or capital-wise with the Contracting Authority are excluded from participation. Personal or capital connections mean mutual links between the Contracting Authority or persons authorized to incur obligations on its behalf or persons performing actions related to the preparation and conduct of the Contractor selection procedure on behalf of the Contracting Authority and the Contractor, particularly: a. Participation in a company as a partner in a civil partnership or personal partnership, b. Holding at least 10% of shares or stock (unless a lower threshold results from law), c. Holding a position as a member of a supervisory or management body, proxy, attorney, d. Being related by marriage, kinship, or affinity in a direct line, kinship or affinity up to the second degree in a collateral line, or connected by adoption, custody, guardianship, or living in a common household with the Contractor, their legal deputy, or members of managing or supervisory bodies of Contractors applying for the contract; e. Being in a legal or factual relationship with the Contractor that raises justified doubts as to their impartiality or independence regarding the contract award procedure. 2. Contractors are also excluded if grounds specified in Article 7 paragraph 1 of the Act of 13 April 2022 on special solutions to counteract support for aggression against Ukraine and serving national security protection exist, as well as grounds in Article 5k of Council Regulation (EU) 833/2014 concerning restrictive measures related to Russia's destabilizing actions in Ukraine. 3. To demonstrate the absence of grounds for exclusion referred to in points 1 and 2 above, the offer must include a declaration of no grounds for exclusion, constituting Annex 2 to the Request for Proposal. The Contracting Authority reserves the right to request documents confirming the reliability of the Contractor's statements during offer evaluation. 4. Due to the expert character of the services, the necessity of personal execution by persons designated to carry out the contract, and ensuring their actual availability and proper and effective task performance, the total professional engagement of each person involved from the Contractor’s side in performing the contract in all projects funded from EU funds and activities financed from other sources, including the Contractor's own funds and other entities (regardless of the form of engagement), considering their involvement in contract execution, must not exceed 276 hours per month. Fulfillment of this condition will be verified based on the Contractor’s statement included in Annex 1 – Offer Form. 5. The assessment of participation conditions complies with a meet/do not meet basis. - List of required documents/declarations: The completed Offer Form must be accompanied by: - In case the offer is signed by a proxy (person not authorized to perform such acts in the Contractor’s registration documents), the relevant power of attorney must be attached, - Declaration on education, knowledge, and experience of persons designated to perform the contract, according to the template in Annex 1a. Annex 1a must be prepared separately for each person, - Declaration of no grounds for exclusion according to the template constituting Annex 2 to the Request for Proposal.
The Buyer:
INCUBLY.HUB Spółka z ograniczoną odpowiedzialnością