I. Subject of the contract: Reconstruction of the Main Library Building and the Institute of History of the University of Opole.
1. Description of the subject of the contract is included in Annex No. 1A to the Terms of Reference (file folder).
2.1 The Contracting Authority allows a site inspection of the Library building to familiarize with the place of contract execution.
2.2 This inspection is not mandatory and the provisions of Art. 226(1)(18) of the Act do not apply.
2.3 Detailed information concerning the site inspection can be found in Chapter I, item 3.2.7 of the Terms of Reference.
II. Additional information
1. The Contracting Authority does not allow the submission of partial bids.
2. The Contracting Authority does not allow the submission of variant bids.
3. Pursuant to Art. 95 of the Act, the Contracting Authority requires the Contractor or Subcontractor to employ persons performing the tasks listed below in connection with contract execution based on an employment relationship (within the meaning of the provisions of the Act of June 26, 1974 – Labor Code (consolidated text, Journal of Laws 2025, item 277 as amended)), whose execution involves performing work.
Types of activities related to contract execution requiring employment under an employment relationship by the Contractor or Subcontractor: general construction works.
The method of verification by the Contracting Authority of the employment of these persons and the Contracting Authority's rights concerning control of compliance by the Contractor with employment requirements and sanctions for non-fulfillment are set out by the Contracting Authority in the draft contract constituting Annex No. 3 to the Terms of Reference.
4. The Contracting Authority does not anticipate awarding contracts referred to in Art. 214(1)(7) and (8) of the Public Procurement Law Act.
5. Requirements regarding the security for proper contract performance
5.1. The Contracting Authority will require from the contractor a security for proper contract performance amounting to 5% of the total price specified in the bid, which serves to cover claims for non-performance or improper performance of the contract.
5.2. The Contractor will propose the form of providing the security: in cash, bank guarantees or guarantees of a credit union, provided that the credit union’s obligation is always a monetary obligation, bank guarantees, insurance guarantees, guarantees granted by entities referred to in Art. 6b(5)(2) of the Act of November 9, 2000 on the establishment of the Polish Agency for Enterprise Development. Guarantees must be unconditional.
5.3. The security may be provided in one or several forms.
5.4. Seventy [70]% of the security will be returned within 30 days from the date of contract completion and the Contracting Authority’s acceptance of the contract as duly performed, and thirty [30]% will be returned 15 days after the lapse of the warranty period for defects or guarantee.
5.5. The security must be provided no later than on the date of contract conclusion.
(further information regarding security is included in item 21 of the Terms of Reference)
LOT-0001
B/20/2026
B/20/2026 Reconstruction of the Main Library Building and the Institute of History of the University of Opole..
Subject of the contract: Reconstruction of the Main Library Building and the Institute of History of the University of Opole.
The description of the subject of the contract is contained in Annex No. 1.A to the Terms of Reference – file folder.
1. Requirements regarding the subject of the contract
1.1. The offer must be unambiguous and comprehensive, i.e. cover the entire subject of the contract, including, inter alia:
- preparation of test and measurement protocols required according to technical conditions, Polish standards and construction art, startup and 24-hour continuous operation protocols of all systems and devices, functional test protocols of systems, user manuals (in Polish), service access codes to control and management systems.
- training UO employees in operation of installed devices and installations,
- schedule of inspections and servicing,
- obtaining necessary technical approvals (in Polish),
- obtaining quality certifications and certificates (in Polish),
- obtaining declarations of conformity with PN (Polish Standards) (in Polish),
- preparation of measurement protocols for LAN structured cabling and other performed installations,
- obtaining system warranty for executed LAN structured cabling (copper connections),
- repair of any damages caused by the performed works,
- preparation of as-built documentation (three paper copies and one electronic version on a medium (pendrive)),
- obtaining occupancy permit or notification of construction completion,
- safeguarding of the construction site including proper marking in accordance with applicable regulations.
- inspections, servicing and repairs during the warranty period, replacement of consumable parts, filters, etc.
- delivery, installation, connection, commissioning, conducting required tests of brand new equipment (in particular not repaired, not refurbished, not exhibition, unused before) from current production and legal distribution channels, operational, complete (including all components, parts, materials, according to Annex 1A to these Terms of Reference) compliant with the relevant standards and having required marketing authorizations and certificates (including CE safety standards).
1.2. The Contractor’s offer must comply with the content of the Terms of Reference.
1.3 The Contractor shall consider all circumstances resulting from the contract documentation in the offer.
1.4. The subject of the contract will be performed for the Contracting Authority at the Contractor’s risk and within the remuneration (specified in the offer) due to the Contractor.
2. Contract execution deadline: from the date of contract conclusion no later than December 17, 2027.
3. All required consents and decisions must be obtained before commencement of use within the indicated deadline.
4.1 The Contractor grants the Contracting Authority at least 48 months warranty on the construction works subject to the contract.
4.2 The warranty period specified in item 4.1 is a minimal period. The Contractor may include a longer warranty period in the offer, but not longer than 96 months, Chapter I item 19.2.2 of the Terms of Reference applies.
4.3 Regardless of the warranty period in items 4.1 and 4.2, the Contractor grants the Contracting Authority a 36-month warranty on delivered and installed devices/equipment.
5. Equivalent solutions
All materials named and technologies adopted in the contract documents, including those indicated in Annex No. 1A to the Terms of Reference (description of the subject of the contract), should be understood as defining required technical parameters and quality standards.
This means the Contracting Authority allows submission of equivalent offers for named materials and devices listed in the technical documentation, maintaining their requirements in terms of quality and functionality.
The Contractor is obliged to demonstrate in the offer that the construction works and materials proposed are equivalent to those indicated in the Terms of Reference – including standards meeting the requirements set by the Contracting Authority (i.e. the offered equivalent solution has certain important features and parameters sufficient to achieve the contract's objectives).
Presented parameters of the subject of the contract constitute the technical and quality minimum expected by the Contracting Authority and will form the basis for evaluation of potential equivalent materials. Materials and devices before delivery to the construction site will be submitted to the Contracting Authority for approval.
In case the description includes standards, technical evaluations, technical specifications and reference technical systems referred to in Art. 101(1)(2), (3), and (3) of the Public Procurement Law, the Contracting Authority allows equivalent solutions to those described.
If the above-mentioned materials/building devices are different than described in the subject of the contract, the Contractor must indicate equivalent products, equivalent standards, technical evaluations, technical specifications and reference technical systems in the offer and attach evidentiary means as referred to in Arts. 104-107 of the Public Procurement Law proving that the proposed solutions meet the requirements specified in the description of the subject of the contract to an equivalent degree.