REQUEST FOR QUOTATION FOR THE DELIVERY AND INSTALLATION OF A PHOTOVOLTAIC SYSTEM
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
05 October 2026
Closing Date:
07 October 2026
Location(s):
PL22 Śląskie (PL Poland/POLSKA)
Description:
The contract involves supplying and installing a photovoltaic system at a specified location, including design, delivery, installation, and commissioning, while meeting specific technical and environmental requirements.
SUPPLY AND INSTALLATION OF A PHOTOVOLTAIC SYSTEM 1. The subject of the contract is the supply of a photovoltaic system along with installation and commissioning at the location: ul. Michała Grażyńskiego 71, 43-300 Bielsko-Biała 2. The scope of the order includes: • Preparation of an executive design, • Delivery of panels, • Construction of the supporting structure, • Execution of cabling, connectors, electrical protection, • Installation of panels, • Commissioning and technical acceptance, • Implementation of a monitoring system. 3. Minimum required parameters: -Installation power around 100 kWp -Location: roof -Protection: surge and electric shock protection -Delivery, installation, commissioning -Installation components: 1/ PHOTOVOLTAIC MODULES -Minimum power of one photovoltaic module: 450 Wp -Minimum module efficiency: 20% -Maximum annual degradation over 30 years: 0.45% -Optimizers on each panel 2/ INVERTERS (CONVERTERS) -Three-phase hybrid inverter(s) with a minimum total output power of: 2x50 kW or 1x100 kW -Manufacturer warranty minimum 5 years -Lightning protection at PV input -Surge protection 3/ SUPPORTING STRUCTURE -Type of construction adapted to roof covering and working conditions -Made of aluminum or stainless steel -Minimum warranty 10 years 4/ INSTALLATION MONITORING -Equipped with a system for remote monitoring, analysis, visualization, and presentation of its operation via the Internet. 4) ENVIRONMENTAL PARAMETERS a) The contracting authority requires that offered photovoltaic modules come from a manufacturer certified with an environmental management system compliant with PN-EN ISO 14001:2015 (or equivalent) regarding the production/manufacture of photovoltaic modules – this certification must be attached to the offer; b) The installation must reduce annual CO2 emissions by at least 49,770 kg for the assumed level of 553 kg CO2 (coefficient established by KOBIZE) per 1 MWh of produced electric energy; the emission reduction must be demonstrated by computer simulation (e.g., PV*SOL, PVSYST) – this must be attached to the offer. 1. The offered devices and components constituting the complete photovoltaic system must be brand new. 2. The delivered panels must have the CE certificate. 3. Requirements regarding the implementation of the contract: a) obtaining the connection conditions for the photovoltaic installation from Tauron Distribution compliant with the description of the contract, b) designing the photovoltaic installation in accordance with the description of the subject of the contract and the conditions specified in point a) above, and obtaining project approval from Tauron Distribution, c) delivery of a brand-new, complete photovoltaic installation in accordance with the approved project including installation and commissioning at the production hall located at ul. Grażyńskiego 71 in Bielsko-Biała, whereby photovoltaic panels and inverters must have a production date not older than 12 months on the installation day, d) conducting positive efficiency tests of the installation, e) execution of electrical measurements of the installation, f) preparation of complete and legally compliant documentation necessary for acceptance and connection of the installation to the Distribution System Operator as well as fire protection documentation (PPOŻ) and notification of the installation to the energy company based on authorization granted by the Employer to the Contractor to represent before the energy company for contract execution; if deficiencies or inaccuracies occur in the submission documentation, fire protection documentation, or installation notification, the Contractor shall correct them within a period set by the Distribution System Operator and/or the energy company, g) obtaining all approvals, permits, and notifications related to the design, connection, and commissioning of the photovoltaic installation based on authorization granted by the Employer to the Contractor for contract execution. 4. The Parties will sign a partial handover protocol after completion of the following works: a) obtaining connection conditions from Tauron Distribution compliant with annex no. 1 to the draft contract, b) designing the photovoltaic installation in accordance with annex no. 1 to the draft contract and received connection conditions, c) obtaining approval of the installation project from Tauron Distribution, d) delivery of brand new and complete photovoltaic installation according to the approved project and contract, e) proper and contract-compliant installation of the photovoltaic system. 2. Final acceptance of the entire Subject of the Contract and documentation specified in §1 point 2 of the Contract Template will be confirmed in the final handover protocol by authorized representatives of the Parties after the fulfillment of the Subject of the Contract as specified in §1 of the Contract Template, including obtaining the relevant grid connection permit, connecting the installation to the power grid, carrying out positive performance tests, and electrical measurements. 5. The Contractor guarantees: a. Manufacturer warranty and liability for the inverter supplied under this contract: minimum 5 years from the date of signing the defect-free final handover protocol of the Subject of the Contract, b. warranty and liability on the supporting (mounting) structures supplied under this contract: minimum 10 years from the date of signing the defect-free final handover protocol of the Subject of the Contract, c. warranty and liability on photovoltaic panels supplied under this contract: • for defects and faults: minimum 15 years from the date of signing the defect-free final handover protocol, • for power output: minimum 25 years from the date of signing the defect-free final handover protocol, d. warranty and liability on installation workmanship, including correctness of mounting and roof tightness at mounting points: minimum 24 months from the date of signing the defect-free final handover protocol of the Subject of the Contract; this warranty includes a mandatory technical inspection carried out in the last month before the warranty expiry, covering thermographic inspection, roof tightness check, and sealing material replenishment. 6. During warranty and liability period, the Contractor provides service response time in case of failure within 72 hours, understood as online (remote) diagnosis or start of repair onsite. 7. The Contractor must maintain liability insurance covering business operations and owned property, with a coverage amount of at least PLN 450,000 (four hundred fifty thousand zlotys) for the duration of this agreement. 8. The order must be completed within 9 months from the contract date. The Contractor is obliged to notify the Employer of the exact delivery, installation, and commissioning dates via email: mechanik@befared.pl with at least five days' notice. 9. Payment terms: The Contractor must state the conditions in the offer. Limit conditions: • Advance up to 30% after contract signing and receiving proforma invoice; • Partial payment up to 60% after obtaining connection conditions, designing the installation, obtaining project approval from Tauron Distribution, delivery of brand-new and complete photovoltaic installation compliant with approved project and contract, proper installation, and signing the partial handover protocol; • Remaining part after proper completion of entire contract subject, including obtaining necessary connection permit, grid connection, passing positive performance tests, electrical measurements, and signing final handover protocol. Proposed payment terms cannot be worse than the above. More favorable terms mean, for example, waiving advance or a lower advance rate. 10. The Contractor remains bound by their offer for 60 days after the offer submission deadline. Category: Supply / Other supplies CPV: 09331200-0 Solar photovoltaic modules, 09332000-5 Solar installations, 45223100-7 Installation of metal structures, 45261215-4 Roof covering with solar panels, 45310000-3 Electrical installation works, 45311000-0 Wiring and electrical installation works, 45311100-1 Electrical wiring works, 45315300-1 Power supply installations, 45315700-5 Installing distribution stations, 45317300-5 Electrical distributor devices, 51112000-0 Services for installation of electric power control and transfer equipment, 71314100-3 Electrical services Place of implementation: Bielsko-Biała, Silesian Voivodeship Evaluation criteria: - Price 50% Points = (lowest price / price of evaluated offer) x weight x 100 - Warranty and liability period 20% Evaluation will consider the warranty and liability period on the installation execution - 24 months warranty and liability: 0 points - 36 months warranty and liability: 5 points - 48 months warranty and liability: 10 points - Minimum 60 months warranty and liability: 20 points - Service response time 20% - Response time up to 72h: 0 points - Response time up to 48h: 10 points - Response time up to 24h: 20 points - Quality 10% Evaluation will consider offering photovoltaic panels with fire resistance class confirmed by appropriate documents attached to the offer: official technical documentation from manufacturer and/or certificates from independent research institutes – offer receives 10 points.
Participation conditions: - Knowledge and experience: The contracting authority considers the condition met if the Contractor demonstrates that in the last three years before the offer submission deadline, or if the business period is shorter – during this period, has properly performed at least 3 orders for photovoltaic installations with a minimum power of 100 kWp each, positively accepted by the Distribution System Operator. - Personnel capable of performing the contract: The contracting authority recognizes the condition concerning personnel as fulfilled if the contractor demonstrates it will have at disposal: - at least one person with SEP (Electrical Safety Inspectorate) license in E (operation) scope in group G1 (concerning electrical energy devices, installations, and networks), or equivalent, - at least one person with SEP license in D (supervision) scope in group G1, or equivalent, - a person acting as site electrical works manager with construction qualifications without limitations for managing construction works in the specialty of electrical networks, installations, and equipment. - Additional participation conditions: 1. Exclusion scope To avoid conflicts of interest, the contract cannot be awarded to entities related to the Employer personally or financially. Capital or personal relations are understood as mutual links between the Employer or persons authorized to incur liabilities on behalf of the Employer or persons acting on behalf of the beneficiary related to the preparation and conduct of the procurement process, particularly: a) participation in a company as a partner of a civil or personal company, owning at least 10% shares or stocks (unless a lower limit is set by law), performing functions of supervisory or management board member, proxy, attorney, b) being in a marital relation, direct or collateral kinship up to second degree, or related through adoption, custody or guardianship, or cohabitating with the contractor, their legal deputy, or members of managing or supervisory bodies of contractors applying for the award, c) being in such legal or factual relationship with the contractor that raises justified doubts about impartiality or independence in procurement proceedings. 2. The contract cannot be awarded to entities or persons directly or indirectly supporting or responsible for the military actions of the Russian Federation and are excluded on the basis of the following regulations: • Art. 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures related to actions destabilizing Ukraine (OJ EU L 229, 31.7.2014, p.1), as amended by Council Regulation (EU) 2022/576 (OJ EU L 111, 8.4.2022, p.1), • Art. 7 paragraph 1 of the Act of 13 April 2022 on special solutions to counter supporting aggression against Ukraine and protecting national security (Journal of Laws 2022, item 835). 3. The contractor shall be excluded from the procedure if: - they have violated obligations related to the payment of taxes, fees, or social or health insurance contributions, unless the contractor has made the due payments of taxes, fees, or social or health insurance contributions along with interest or fines or has entered into a binding agreement on the repayment of these dues before the deadline for submitting requests to participate in the procedure or before the deadline for submitting offers; - liquidation proceedings have been opened against them, bankruptcy has been declared, their assets are managed by a liquidator or court, they have reached an agreement with creditors, their business activity is suspended, or they are in a similar situation resulting from a similar procedure provided for in the legislation of the place of initiation of that procedure; - they have seriously violated professional obligations culpably, which undermines their integrity, in particular when the contractor, as a result of intentional action or gross negligence, did not perform or improperly performed the contract; - they, for reasons attributable to themselves, have significantly or extensively failed to perform or improperly performed or have long-term improperly performed an essential obligation arising from a previous contract within the scope covered by this contract, which led to termination or withdrawal from the contract, compensation claims, substitute performance, or enforcement of warranty rights for defects. 4. The Contracting Authority informs that as a result of the rulings of the Court of Justice of the European Union dated October 22, 2024, in case C-652/22 Kolin İnşaat Turizm Sanayi ve Ticaret AȘ v. Državna komisija za kontrolu postupaka javne nabave (ECLI:EU:C:2024:910) and dated March 13, 2025, in case C-266/22 CRRC Qingdao Sifang et al. CO LTD et Astra Vagoane Călători S.A. v. Autoritatea pentru Reformă Feroviară and Alstom Ferroviaria S.P.A. (ECLI:EU:C:2025:178): • contractors from third countries that are not parties to international agreements may not apply for the contract award; • contractors cannot submit an offer jointly with contractors from third countries that are not parties to international agreements; • contractors cannot subcontract parts of the contract to subcontractors from third countries that are not parties to international agreements; • subcontractors cannot subcontract parts of the contract further to subcontractors from third countries that are not parties to international agreements. Additionally, the Contracting Authority informs that it prohibits the submission of offers including deliveries originating from third countries. - List of required documents/declarations: 1. The offer shall be prepared according to the template which is Annex 1 to this inquiry. 2. The offer must be submitted in Polish. In case of submitting documents in a foreign language, the contractor is obliged to attach a translation. 3. Along with the offer, the Contractor shall submit the following documents: a) technical parameters form, which is Annex 2 to this inquiry; b) documents confirming the achievement of the intended ecological effect, as mentioned in point III.4 of this inquiry; c) a list of completed contracts, according to Annex 3 to this inquiry, accompanied by evidence specifying whether these contracts were properly performed, with such evidence being references or other documents prepared by the entity for which the contracts were performed; d) a list of persons, according to Annex 4 to this inquiry; e) a certificate from the competent head of the tax office confirming that the contractor is not in arrears with paying taxes and fees, issued no earlier than 3 months before the deadline for submitting offers; in case of arrears with taxes or fees, alongside the certificate the contracting authority requires submission of documents confirming that before the deadline for submitting offers the contractor paid the due taxes or fees along with interest or fines or concluded a binding agreement for repayment of these dues; f) a certificate or other document from the relevant local organizational unit of the Social Insurance Institution or the relevant regional branch or local office of the Agricultural Social Insurance Fund confirming that the contractor is not in arrears with paying social and health insurance contributions, issued no earlier than 3 months before the deadline for submitting offers; in case of arrears with social or health insurance contributions, along with the certificate or other document the contracting authority requires submission of documents confirming that before the deadline for submitting offers the contractor paid the due contributions along with interest or fines or concluded a binding agreement for their repayment; g) technical documentation from the manufacturer and/or certificates from independent research institutes confirming fire class – if applicable 4. The offer must be submitted electronically via the Competitiveness Database. The offer and the technical parameters form should be sent as scanned originals signed by the Contractor or by a person authorized to represent the Contractor or as electronic documents bearing an electronic signature (qualified signature, trusted signature, personal signature). If the offer is signed by a proxy, a power of attorney must be attached.