REQUEST FOR PROPOSAL No. 2/2026 concerning the purchase, delivery, and installation of a photovoltaic system with a capacity of 249.6 kWp including documentation
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
29 September 2026
Closing Date:
02 October 2026
Location(s):
PL61 Kujawsko-Pomorskie (PL Poland/POLSKA)
Description:
The project involves the purchase, delivery, and installation of a 249.6 kWp photovoltaic system on specified roofs, including necessary documentation and connection to the power grid, with various participation and evaluation criteria outlined.
Purchase, delivery, and installation of a photovoltaic system On 29.09.2026, in response to a question from the Contractor, the Contracting Authority supplemented Annex No. 1_description of the subject of the contract and corrected the Offer Form. Due to the change in the content of the inquiry, the deadline for submitting bids was extended to October 2, 2026, at 9:00 a.m.
On 24.09.2026, in response to a question from the Contractor, the Contracting Authority supplemented Annex No. 1_description of the subject of the contract. Due to the change in the content of the inquiry, the deadline for submitting bids was extended to September 30, 2026, at 9:00 a.m.
On 15.09.2026, in response to questions from Contractors, the Contracting Authority supplemented Annex No. 1_description of the subject of the contract. Due to the change in the content of the inquiry, the deadline for submitting bids was extended to September 28, 2026, at 9:00 a.m.
On 08.09.2026, in response to questions from Contractors, the Contracting Authority supplemented Section X of the request for proposal with a definition of working hours common for the remote response time criterion and the fault removal time criterion, and corrected an obvious error in the remote response time criterion, where the limit values were partially indicated without specifying "working"; the limit values of both criteria remained unchanged. Due to the change in the content of the inquiry, the deadline for submitting bids was extended to September 23, 2026, at 9:00 a.m.
On 04.09.2026, in response to questions posed, a correction and clarification of Annex No. 1 containing the Description of the Subject of the Contract were made. Changes were marked in a visible and easily identifiable manner. An additional Annex No. 5 - Technical opinion concerning load-bearing capacity and rating plate of the transformer station was also attached. A correction of an obvious typographical error in Annex No. 2 was made, indicating the deadline for the execution of the subject of the contract as June 30, 2027, in accordance with Section V of the request for proposal. Consequently, the deadline for submitting bids was extended to 18.09.2026 until 9:00 a.m.
The subject of the contract is the purchase, delivery, and installation of a photovoltaic system with a capacity of 249.6 kWp on the roofs of production and warehouse halls A and B, including connection to the power grid and project documentation, within the scope specified in the Description of the Subject of the Contract. The full description of the subject of the contract is provided in Annex No. 1 to this Inquiry.
Legal basis: Conditions of Connection ENERGA-OPERATOR SA No. P/25/070382 dated 15.10.2025 (reference EOP/WP/9/2025/09/228942), connection group III. The Contracting Authority will apply to the Distribution System Operator for a change of the Connection Conditions regarding the devices indicated in point 11 of these Conditions, to ensure their compliance with the architecture specified in the Description of the Subject of the Contract.
Project location: 87-100 Toruń, Lipnowska Street 21-23.
THE SUBJECT OF THE CONTRACT IS DEFINED BY CODES: CPV Code 09332000-5: Solar installations CPV Code 09330000-1: Solar energy CPV Code 09331200-0: Photovoltaic solar modules CPV Code 44112410-5: Roof structures CPV Code 45223100-7: Assembly of metal structures CPV Code 45310000-3: Electrical installation works CPV Code 71000000-8: Architectural, construction, engineering, and control services CPV Code 71242000-6: Project preparation and cost estimation CPV Code 71241000-9: Feasibility studies, consulting services, analyses CPV Code 71240000-2: Architectural, engineering, and planning services
EQUIVALENCE CLAUSE: 1. The rules for admitting equivalent solutions, the list of parameters to be compared, and the method of demonstrating equivalence are specified in point 15 of the Description of the Subject of the Contract, which is Annex No. 1 to this inquiry. 2. Any references to trademarks, proprietary names, device models, manufacturers’ names, patents, or origin shall be read together with the phrase "or equivalent," regardless of whether these words were explicitly mentioned. 3. The Contracting Authority reserves the right to verify the demonstrated equivalence, including requesting additional explanations or documents, under the procedure specified in Section X. Failure to demonstrate equivalence in a manner that allows the Contracting Authority objective verification shall result in rejection of the offer. 4. The Contracting Authority will not reject an offer solely because the offered devices originate from a manufacturer other than that indicated in the Description of the Subject of the Contract, provided the Contractor demonstrates equivalence in accordance with point 15 of this Description. Category: Supply / Other supplies CPV: 09330000-1 Solar energy, 09331200-0 Photovoltaic solar modules, 09332000-5 Solar installations, 44112410-5 Roof structures, 45223100-7 Assembly of metal structures, 45310000-3 Electrical installation works, 71000000-8 Architectural, construction, engineering and control services, 71240000-2 Architectural, engineering and planning services, 71241000-9 Feasibility studies, consulting services, analyses, 71242000-6 Project preparation and cost estimation Place of implementation: Toruń, Kuyavian-Pomeranian Voivodeship Evaluation criteria for offers: - EVALUATION CRITERION – Net offered price – weight: 60% The score for the price will be calculated using the formula: C = Cn × weight / Cr
where: C - points received Cn - total net price of the offer with the lowest price Cr - total net price of the evaluated offer - EVALUATION CRITERION – remote response time – weight: 10%
Score calculated by the formula: T = Tn × weight / Tr where: T - points received Tn - shortest offered remote response time among the offers not subject to rejection Tr - remote response time of the evaluated offer - EVALUATION CRITERION – fault removal time – weight: 15%
Score calculated by the formula: U = Un × weight / Ur where: U - points received; Un - shortest offered fault removal time among the offers not subject to rejection Ur - fault removal time of the evaluated offer - EVALUATION CRITERION – Warranty on construction and assembly works – weight: 15%
Score according to the formula: G = Gr × weight / Gn where: G - points received Gr - warranty period of the evaluated offer, expressed in years (not exceeding 10) Gn - longest warranty period offered among the non-rejected offers
Participation conditions: - Knowledge and experience: The Contractor will demonstrate that in the last 5 years before the deadline for submitting bids (or if the business period is shorter – during this period) they have duly performed: - at least one photovoltaic installation with a capacity of not less than 150 kWp, or - at least two photovoltaic installations with a capacity of not less than 100 kWp each, including delivery, installation, and commissioning of the installation. The Contracting Authority will consider the condition met based on the list of completed contracts included in Annex No. 3, indicating for each contract: recipient name, installation capacity, scope of work, and completion date. - Economic and financial situation: The Contractor will demonstrate that they are insured for civil liability for conducting business related to the subject of the contract, with an insurance sum not less than PLN 1,000,000.00 (in words: one million zlotys) per event and overall during the insurance period. Insurance must cover tort and contractual liability. At the bid submission stage, the Contracting Authority will accept this condition based on a declaration included in Annex No. 3. The Contractor whose offer is selected as the most advantageous will provide a copy of the policy or other document confirming the insurance contract along with proof of premium payment – no later than the day of contract signing. The Contractor is obliged to maintain this insurance throughout the contract execution period. In the case of Contractors jointly applying for the contract, the condition is met if at least one meets it or if they jointly meet it. - Additional participation requirements: BID BOND 1. The condition for participation in the proceedings is the submission of a bid bond of PLN 10,000.00 (in words: ten thousand zlotys 00/100) before the bid deadline. 2. The bid bond may be provided in one or several of the following forms: a) cash, b) bank guarantees, c) insurance guarantees, d) sureties granted by entities referred to in Article 6b paragraph 5 point 2 of the Act of 9 November 2000 on the establishment of the Polish Agency for Enterprise Development. 3. Cash bid bonds must be transferred by bank transfer to the Contracting Authority’s account No. 85 1160 2202 0000 0003 2976 8719, with the annotation "Bid bond – request for proposal No. 2/2026". The date and time of crediting the Contracting Authority's account will be considered the date of submitting the cash bid bond. 4. The Contracting Authority will verify the receipt of the cash bid bond on the bid submission deadline. Offers of entities that did not submit the bid bond or submitted it after the deadline will be rejected without consideration. 5. Bid bonds in forms other than cash must be electronically submitted in original to the Contracting Authority, signed by the issuer. The document must contain an unconditional and irrevocable obligation of the issuer to pay the bid bond amount upon the first demand of the Contracting Authority in cases specified in paragraph 8. 6. The bid bond must remain valid throughout the bid binding period referred to in point IX.13. 7. Offers not secured by the bid bond in the required amount, form, or deadline will be rejected. 8. The Contracting Authority returns the bid bond immediately, no later than within 7 days from the day of: a) signing the contract with the selected Contractor, b) cancellation or termination of the proceedings without selection of an offer, c) rejection of an offer, d) expiry of the bid binding period, e) withdrawal of an offer before the bid deadline. 9. The Contractor will indicate the form of the bid bond in the Offer Form. In the case of a cash bid bond, the Contractor will indicate the bank account number to which the funds will be returned. 10. The return of non-cash bid bonds takes place by submitting a statement to the guarantor or surety about release from the bid bond. 11. The Contracting Authority retains the bid bond if the Offeror whose offer was selected: a) refused to conclude the contract for the execution of the subject of the contract under the conditions specified in the offer, or b) did not provide the required contract performance security within the specified deadline. - List of required documents/declarations: 1. Response form to the request for proposal (Annex No. 2), fully completed, including tables of parameters of offered devices; 2. Declaration of the offeror's ability to perform the contract (Annex No. 3); 3. Documents confirming fulfillment of technical requirements specified in the Description of the Subject of the Contract: • Catalog cards or technical specifications of the manufacturer for the offered photovoltaic modules, DC/DC converters, inverters, supporting structures, technical meters, and communication gateway; • Catalog card of the DC/DC converter, technical documentation of the manufacturer, or manufacturer's declaration — confirming independent tracking of the maximum power point at the module or module pair level • Preliminary chain selection, including the number of DC/DC converters in the chain, number of chains, and their distribution to individual inverters • Declaration that the offered inverter model meets the requirements for type B generation modules, indicating the manufacturer, model, and certificate number of the equipment or certifying entity • Certificates of photovoltaic modules compliant with PN-EN IEC 61215 and PN-EN IEC 61730 or equivalent standards • Manufacturer's document confirming compatibility of devices requiring cooperation, particularly technical meters with the communication gateway 4. Power of attorney — if the offer is signed by a person other than the one registered in the relevant register 5. Proof of bid bond payment – if the bond was submitted in a form other than cash;