REQUEST FOR OFFER
Number 01/2026/FST
Construction of a high-bay warehouse hall with office space, including technical infrastructure, photovoltaic installation, and heat pump
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
16 September 2026
Closing Date:
21 September 2026
Location(s):
PL41 Wielkopolskie (PL Poland/POLSKA)
Description:
The project involves constructing a high-bay warehouse hall with office space, including technical infrastructure, photovoltaic installations, and heat pumps in Modła Królewska, requiring compliance with specific design and insurance standards.
REQUEST FOR PROPOSALS Number 01/2026/FST The subject of the contract includes: - construction of a high-rack warehouse hall with office space, including technical infrastructure, - photovoltaic installation and heat pump in the locality of Modła Królewska - land registry plot no. 570/3 and 649, Modła Królewska cadastral district, Stare Miasto municipality, koniński county, Greater Poland voivodeship. The scope of works constituting the subject of the order is covered by the design documentation, which consists of: construction design, guidelines for technical designs, and description of the contract subject, constituting annex no. 1 to this Request for Proposals.
III.1. The Contractor, when performing construction works within the offered contract price, will be obliged to comply with the general and specific provisions indicated in paragraph 4 of the contract template, which is annex no. 10 to this Request for Proposals.
III.2. Any trademarks, patents, or indication of origin, source, or special process that characterizes the products or services supplied by a specific contractor, appearing in this inquiry (including annexes) technical specifications, are used solely to indicate the assumed standard of accepted solutions and constitute a condition of equivalence for alternative solutions. It should always be assumed that such indication is accompanied by the words “or equivalent”.
III.3. Additional information: 1. The execution of the contract subject must be carried out according to the art of construction, technical standards, and in a manner enabling the acceptance of the investment. 2. The Contractor undertakes not to use substitute materials and technologies without the consent of the Designer, Supervision Inspector, and the Employer, and to comply with the technological regimes of the performed works. 3. Construction and works insurance against damages that may arise due to specified random events as well as civil liability, bearing the costs of damages occurring during the works, as well as bearing responsibility for all events resulting therefrom: a. The Contractor is obliged to maintain throughout the investment period a civil liability insurance with a guarantee sum not lower than PLN 10,000,000.00 and a construction all-risk insurance (CAR) covering the works under the Contract, with an insured sum not less than the Contractor’s net remuneration specified in the Contract, including in particular: • the Contractor’s and subcontractors’ own personnel and third parties – regarding damages covering death, bodily injury or health disorder, and civil liability related to the works; • equipment, transport means and Contractor’s materials – up to the full replacement value of the investment subject. b. The Contractor is obliged to provide the Employer with a copy of the current civil liability insurance policy and the construction all-risk insurance policy (CAR) meeting the requirements specified in point a, within 21 days from the date of contract conclusion. The policies will be annexes to the Contract. c. The Contractor commits to maintaining the insurances mentioned in point a in a continuous manner throughout the Contract duration, and in case of policy expiry during the Contract term – to immediately submit to the Employer a document confirming conclusion of another insurance meeting the Contract requirements. d. The Contractor bears all costs and fees related to conclusion and maintenance of the above insurances. e. Failure by the Contractor to conclude or maintain the construction all-risk insurance (CAR) or the civil liability insurance according to Contract requirements constitutes grounds for the Employer to conclude an appropriate insurance at the Contractor’s cost and risk or to withdraw from the Contract due to the Contractor’s fault. The Employer’s right to withdraw may be exercised within 30 days from the occurrence of circumstances justifying withdrawal. 4. Contractor’s participation in meetings organized by the Employer, particularly by the appointed construction manager: a. The Contractor is obliged to organize on the construction site at least monthly investor-contractor meetings, with the participation of at least: construction manager, Supervision Inspector, Employer’s Project Manager, Designer (if needed), and the Contractor’s proxy authorized to make declarations of will on behalf of the Contractor regarding matters discussed at the meetings. Absence of any listed person does not prevent the meeting from taking place unless any present Employer’s representative objects. Unless otherwise agreed in writing, meetings will be held monthly on a day of the week and time agreed by the Parties within 14 days from the Contract conclusion. In justified cases, the Employer may call an additional meeting outside the monthly schedule. The Parties have the right to invite third parties as advisors. Invited persons may make statements on the Parties’ behalf if granted appropriate proxy, whose copy will be submitted before the meeting begins. b. The Contractor shall prepare minutes of each meeting referred to in point 1a, which will be handed out to the attendees in paper form and promptly sent electronically to all participants. 5. Provision of warranty and quality guarantee for performed works and installed materials, according to the submitted offer, 6. The design and execution must consider principles of universal design, in accordance with the definition contained in Article 2 point 6 of European Parliament and Council Regulation (EU) No 1303/2013. This means that the designed solutions must be accessible and usable for all users regardless of age, ability, or needs, without requiring adaptation or special design. 7. The Contractor must include in the schedule and organization of works the necessity of conducting, particularly in the final stage of the investment, works by other contractors and subcontractors designated by the Employer inside the hall. No later than 2 months before the planned completion date of the works, the Contractor must provide other contractors and subcontractors with access to the hall and relevant work fronts to allow parallel execution of tasks, particularly for installation of high-rack shelving and other equipment and technologies of the facility. Access to the hall and respective fronts must be provided in a manner agreed with the Employer and accounting for the investment schedule. The Contractor must properly organize its works, including sequence and schedule, to enable parallel execution of the above tasks without undue hindrance or preventions. The Contractor must continuously coordinate its works with other contractors and subcontractors and ensure them necessary access to the construction site area, roads, work fronts, and other areas necessary for their tasks, adhering to safety measures applicable on site. Providing access to the hall or parts thereof to other contractors does not mean completion of all works subject to the contract and does not release the Contractor from timely performance of the remaining scope. 8. Warranty: a. 60 months quality warranty on performed construction works. Warranty covers workmanship and applied materials. Warranty on installed devices shall comply with the warranty conditions granted by the device manufacturer, however for a period not shorter than 24 months. b. 60 months (5 years) warranty on roof tightness. 9. Site visit a. The Employer allows the possibility of site visits before the offer submission deadline. b. Participation in the site visit is not a condition for participation in the procedure or submitting an offer. c. The site visit aims to enable Tenderers to familiarize themselves with local conditions, existing infrastructure, working conditions, and factors that may affect the preparation and execution of the contract. d. The Employer schedules at least two site visit dates, from which the Tenderer may choose a convenient one: i. September 7, 2026 – 10:00 AM ii. September 9, 2026 – 10:00 AM e. Participation requires prior notification to the Employer via the Competitive Bidding Base. f. A document will be prepared from the site visits including at least the list of participants and a protocol containing date and time of the visit, scope of information presented, as well as questions and answers provided during the visit.
Before submitting an offer, the Tenderer is obliged to familiarize with the documentation forming the basis for this Request for Proposals. All necessary information is included in the technical documentation made available together with the Request.
The Employer does not provide an investor’s cost estimate or work measurement. The basis for preparing the offer is the design documentation constituting annex no. 1, which includes: - construction design - guidelines for technical designs - description of the contract subject.
NOTE: August 25, 2026 CHANGE - POINT VIII EVALUATION CRITERIA OF OFFERS - CRITERION 2 "EXPERIENCE OF THE CONSTRUCTION MANAGER" (The sentence “with a built-up area of at least 6,000 m2” was removed from the text concerning the score calculation).
NOTE: September 15, 2026 – CHANGE: the deadline for submitting questions is extended to September 16, 2026, 17:00. Category: Construction works / Construction works CPV: 09331200-0 Solar photovoltaic modules, 09332000-5 Solar installations, 42511110-5 Heat pumps, 44100000-1 Construction materials and similar elements, 44112310-4 Partition walls, 44611500-1 Water tanks, 45000000-7 Construction works, 45200000-9 Construction works for complete or part building erection and civil engineering works, 45220000-5 Engineering and construction works, 45223210-1 Steel structural works, 45262400-5 Erection of steel structures, 45310000-3 Electrical installation works, 45330000-9 Water, sewerage and sanitary installation works, 45331100-7 Central heating installation, 45400000-1 Finishing works for buildings, 45432100-5 Floor laying works Place of execution: Modła Królewska, Stare Miasto municipality, koniński county, Greater Poland voivodeship Warranty period: 60 months Offer evaluation criteria: - Net price (C): 90% C = (Minimum price / offered price) x 90 points.
The offer with the lowest net price will receive the maximum 90 points. Other offers will receive proportionally fewer points. Detailed description of the criteria is included in point VIII of the attached Request for Proposals. - Experience of the Construction Manager - 10% The experience of the person indicated by the Tenderer to perform the function of Construction Manager for the contract subject will be evaluated. Detailed description of this criterion is included in point VIII of the attached Request for Proposals.
Conditions for participation: - Authorization to perform specified activity or actions: Tenderers may participate if they meet the following conditions: a) Conduct business in the activity scope of this contract according to the registration document; Fulfillment of conditions will be confirmed by: - submission of a properly signed statement, constituting annex no. 3 to this Request for Proposals. - Technical capacity: Tenderers may participate if they meet the following conditions: a) The Tenderer has technical capacity enabling the contract realization, i.e. owns or will own equipment, vehicles, generators, and construction devices necessary for correct and timely execution. All used vehicles, generators, and devices must meet legal standards regarding exhaust emissions and noise. The Contractor must demonstrate the possessed or intended use technical facilities on the offer form constituting annex no. 8. Upon Employer’s request, the Contractor must provide documents confirming compliance with legal standards on emissions and noise for indicated machines, appliances and vehicles, e.g., vehicle registration document or technical specifications. - Personnel capable of performing the contract: Tenderers may participate if they meet the following conditions: They have suitable personnel resources, i.e. have persons able to perform this contract, including at least one person with authorization to manage construction works in structural and construction specialization without limitations or equivalent construction authorizations issued under previously applicable regulations (e.g., construction manager) – information about persons with appropriate authorizations must be completed on form constituting annex no. 9. Documents/certificates confirming qualifications, granting of construction authorizations (e.g., construction manager) etc. must be attached. - Economic and financial situation: Participants in the procedure may be Bidders who meet the following conditions: They have an economic and financial situation enabling the execution of this contract. The Contractor is obliged to demonstrate that: 1. has financial resources and/or creditworthiness in a total amount of at least PLN 10,000,000.00, with the possibility of jointly demonstrating the available financial resources and creditworthiness; 2. has achieved sales revenues of at least PLN 50,000,000.00 annually in at least 3 years within the last 5 years prior to the deadline for submitting bids; 3. if the Contractor has been conducting business for a period shorter than 5 years, the revenue requirement should be assessed for the years in which the Contractor actually conducted business; 4. has a stable financial situation, i.e. the Contractor’s net financial result was not negative in any of the last 3 completed financial years.
To confirm the fulfillment of the above conditions, the Contractor is obliged to submit: a) documents confirming possession of the required financial resources and/or creditworthiness; b) documents confirming the level of achieved revenues in the required period; c) financial statements for the last 3 completed financial years, or if the business period is shorter – for the period of activity, together with documents confirming their submission to the appropriate register, if the obligation to prepare and submit them results from applicable regulations.
The Contracting Authority reserves the right to verify the reliability and truthfulness of information contained in the documents submitted regarding the economic and financial situation of the Contractor. In case of doubts regarding the data presented, the Contracting Authority may request the Contractor to provide additional explanations or submit additional documents necessary for verification.
6. No arrears in payments of taxes, fees, or social and health insurance contributions. To confirm proper fulfillment of public-law obligations, the Contractor is obliged to submit: - a certificate from the competent Head of the Tax Office confirming that the Contractor has no outstanding tax and fee payments, issued no earlier than 3 months before the deadline for submitting bids; - a certificate from the relevant Social Insurance Institution unit confirming that the Contractor has no arrears in social and health insurance contributions, issued no earlier than 3 months before the deadline for submitting bids.
7. No grounds exist for commencing bankruptcy or liquidation proceedings against the Contractor. - Knowledge and experience: Participants in the procedure may be Bidders who meet the following conditions: They have the necessary knowledge and experience – the Contractor must demonstrate that they have the necessary knowledge and experience to properly perform the subject of the contract. The Contractor must demonstrate that in the last 3 years before the deadline for submitting bids, as the General Contractor, they have duly completed: 1. at least 3 construction works involving the construction of an industrial building, in particular a warehouse, production facility, production hall, or production-warehouse hall, each with a building footprint of at least 6,000 m², and a value of construction works of at least PLN 15,000,000.00 net each; 2. at least 3 construction works involving the construction of an industrial building, in particular a warehouse, production facility, production hall, or production-warehouse hall, each with a building height of at least 14 m and a concrete floor installed; 3. at least 3 construction works involving the construction of an industrial building, in particular a warehouse, production facility, production hall, or production-warehouse hall, including installation of a photovoltaic system on the roof with a minimum power of 50 kW each. 4. One realization may be demonstrated to confirm meeting all requirements specified in points 1–3 if it meets them collectively. The required experience must concern projects executed by the Contractor as the General Contractor. To confirm the fulfillment of the condition, the Contractor is obliged to submit a list of executed works (Annex No. 7) along with documents confirming their proper execution, containing at least the scope of works, value, building footprint, technical parameters of PV installations as required above, date of execution, and the Client's data enabling verification of experience. - Additional participation conditions: Participants in the procedure may be Bidders who meet the following conditions: a) They will submit a complete offer within the deadline, duly signed, along with the required attachments, prepared according to the description in point 10.
The Contracting Authority will assess fulfillment of the above participation conditions according to the formula meets/does not meet based on the documents attached to the offer form and statements. Lack of any required document, or attaching them in an incorrect form or inconsistent with the requirements specified in this Request for Proposals, will result in rejection of the offer, except for an offer from a Contractor personally or capital-related to the Contracting Authority, who will be excluded from this tender procedure. The list of statements and documents that Contractors must deliver to confirm meeting participation conditions is specified in point IX.4 of the Request for Proposals (Required documents).
Environmental requirements: 1. The Contractor is obliged to carry out works in compliance with applicable environmental protection regulations and to use materials and technologies reducing the negative impact of the investment on the environment. 2. The Contractor is obliged to use construction materials permitted for construction, possessing legally required documents confirming their performance properties and, if required, documents concerning their environmental properties. 3. At the request of the Contracting Authority, the Contractor shall provide information on the materials and technologies used, in particular their manufacturer, type, technical parameters, and environmental properties, if such information is available and required by law. 4. For materials for which Environmental Product Declarations (EPD) are available, the Contractor is obliged, upon request of the Contracting Authority, to present the relevant declaration or information enabling its identification. EPDs should be prepared according to applicable standards, particularly EN 15804, if this standard applies to the product concerned. 5. The Contractor is obliged to manage waste generated in connection with the works in accordance with applicable regulations, including reducing the amount of waste and, where possible, segregating and handing over waste for recovery or recycling. 6. The Contractor is obliged to undertake actions limiting environmental nuisances associated with works execution, in particular dust and noise emissions, and soil and water contamination. 7. The Contractor is obliged to use equipment, vehicles, and construction machines compliant with applicable emission and noise standards. 8. The Contracting Authority has the right to request documents confirming fulfillment of the requirements set out in this point, particularly declarations of performance properties, technical data sheets, safety data sheets, Environmental Product Declarations (EPD), or other documents required by law or applicable standards. 9. Documents mentioned above shall be submitted to the Contracting Authority within the deadline indicated by the Contracting Authority, no shorter than 3 working days from receipt of the request, unless the nature of the document requires its submission before applying the given material.
Bid bond: 1. The Contracting Authority requires a bid bond of PLN 500,000.00 (in words: five hundred thousand zlotys 00/100) to be submitted before the bid submission deadline. 2. The bid bond can be submitted, at the Contractor’s choice, in one or more of the following forms: 1) cash; 2) bank guarantees; 3) insurance guarantees; 4) sureties granted by entities referred to in Article 6b paragraph 5 point 2 of the Act of 9 November 2000 on the Establishment of the Polish Agency for Enterprise Development (Journal of Laws of 2025, item 98). 3. Cash bid bonds shall be paid by bank transfer to the bank account indicated by the Contracting Authority: Bank Millennium S.A. Account number in PLN: 35 1160 2202 0000 0005 7473 8754 Transfer title: Bid bond for procedure 01/2026/FST 4. Cash bid bonds are kept by the Contracting Authority in the bank account. 5. If the bid bond is provided in the form of a guarantee or surety as above, the contractor shall submit the original guarantee or surety to the contracting authority electronically. 6. The moment of submitting the bid bond shall be deemed the moment the Contracting Authority’s bank account is credited with the bid bond amount / attachment of the guarantee or surety document to the offer. Confirmation of bid bond submission should be attached to the offer. Detailed information regarding the bid bond is contained in point VI (Bid Bond) of the attached Request for Proposals.
EXCLUSION SCOPE - INFORMATION ON CONFLICT OF INTEREST BAN Detailed information regarding the conflict of interest ban is contained in point VII of the attached Request for Proposals. - List of required documents/declarations: IX. DEADLINE AND METHOD OF SUBMITTING OFFERS 1. Offers must be submitted only in writing in the Competitiveness Database. 2. All correspondence with the Contracting Authority may only be conducted via the Competitiveness Database. 3. The offer must be submitted irrevocably by 21.09.2026. 4. Offers sent by e-mail, traditional mail, courier, or delivered directly to the Contracting Authority’s office after the mentioned deadline will not be considered.
________________________________________ X. OFFER PREPARATION METHOD 1. The offer should be valid for no less than 60 days from the date specified as the deadline for submission. 2. The offer must meet the scope and requirements indicated in the request for proposals. 3. The offer should include the following information: a. date of offer preparation, b. name and address of the Bidder, company stamp, and signature of the person authorized to submit offers on behalf of the Bidder, c. The offer must be signed by a person authorized for this who is listed in the National Court Register, extract from the central business activity registry, or another document confirming their legal authorization. If the offer is signed by a person other than mentioned above, a power of attorney must be attached to the offer. 4. Required documents: 4.1 Offer form – according to the template constituting Annex No. 2. 4.2 Contractor’s registration documents – current extract from the relevant register or printout from the relevant public register confirming authorization to represent the Contractor. 4.3 Documents concerning economic and financial situation, including: • document confirming possession of financial resources and/or creditworthiness in the amount of at least PLN 10,000,000.00; • documents confirming the amount of sales revenues in the required period; • financial statements for the last 3 completed financial years confirming that the net financial result was not negative in any of these years. 4.4 Certificate from the competent Tax Office about no arrears in taxes and fees, issued no earlier than 3 months prior to the deadline for offer submission. 4.5 Certificate from Social Insurance Institution about no arrears in payment of social and health insurance contributions, issued no earlier than 3 months prior to the deadline for offer submission. 4.6 List of experience as General Contractor along with documents confirming proper completion of indicated investments, including projects meeting the requirements defined in point V. “Conditions of participation in the procedure”. The list should contain at least: project name, investor, scope of works, value, building footprint, required technical parameters, and execution period – according to the template constituting Annex No. 6. 4.7 List of experience of the Construction Manager indicated in the offer - according to the template constituting Annex No. 9 along with documents confirming the experience of the Construction Manager, especially references, acceptance protocols, or other documents confirming actual performance of the Construction Manager role in the listed investments. 4.8 Contractor’s statement of acceptance of the contract execution conditions, including obligation to cooperate and coordinate works with other contractors and subcontractors and to provide them access to the hall and work fronts according to the requirements specified in the inquiry. 4.9 Declarations and other documents required in the content of this Request for Proposals and its attachments, i.e.: • Declaration of no connections – Annex No. 3 • Declaration of fulfillment of conditions – Annex No. 4 • Declaration of prohibition of deliveries from Russia – Annex No. 5 • List of possessed technical potential – Annex No. 7 to the Request for Proposals along with confirmation of meeting legally required exhaust purity and noise standards. • List of persons intended to carry out the task – Annex No. 8 to the Request for Proposals along with documents/certificates confirming obtaining construction qualifications (Construction Manager). 4.10 Confirmation of bid bond submission 5. Each Contractor may submit only one offer.