EFS29/KAL/U/02 - Training entitled "What is artificial intelligence (AI), how it works, how to use it and whether it can be trusted" for 5 staff members of the TEB Education Technical School in Kalisz.
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
15 October 2026
Closing Date:
21 October 2026
Location(s):
PL41 Wielkopolskie (PL Poland/POLSKA)
Description:
Conducting a 5-hour training on artificial intelligence for 5 staff members of TEB Education Technical School in Kalisz, focusing on understanding AI, its applications in education, and practical usage of AI tools.
CHANGE TO ANNOUNCEMENT No. 2026-216-294739 (version published on 2026-10-15). Deadline for submitting tenders: 2026-10-20 23:59 -> 2026-10-21 23:59. The current content of the announcement is below; original announcement — see link.
Training on artificial intelligence (AI) 1. The subject of the contract is to conduct training/course entitled "What is artificial intelligence (AI), how it works, how to use it, and can it be trusted" for 5 staff members of the TEB Education Technical School in Kalisz, lasting 5 hours.
2. Common Procurement Vocabulary (CPV): • 80500000 – 9 Training services • 80400000 – 8 Adult education and other services 3. The procurement procedure is conducted based on the principle of competitiveness set out in the "Guidelines on the eligibility of expenditure for 2021-2027", without applying the procedures specified in the Act of September 11, 2019 – Public Procurement Law (Journal of Laws 2023, item 1605). 4. The contracting authority does not allow partial bids due to the uniform nature of the contract. 5. The contracting authority does not allow variant bids. 6. Contract execution deadline: The contractor will carry out the subject of the contract after individually agreeing on the date with the contracting authority, but no later than December 31, 2026. 7. Place of contract execution: TEB Education Technical School, Aleja Wolności 25, 62-800 Kalisz. 8. Other contract execution conditions: The contractor shall provide appropriate equipment to execute the contract. 9. Duration: 5 training hours 10. The contractor bears the costs related to conducting the training (including travel, accommodation, meals, etc., of the trainer(s)). 11. Financing of the subject of the contract - the contract will be financed with public funds of at least 70%. The contracting authority declares that the educational/training service has the character of vocational education or professional retraining, i.e., includes teaching directly related to the industry or profession, as well as teaching aimed at obtaining or updating knowledge for professional purposes. This declaration is made to exempt the remuneration for the contract from VAT based on § 3 sec. 1 point 14 of the Regulation of the Minister of Finance dated December 20, 2013, on exemptions from goods and services tax and conditions for applying these exemptions. 12. Detailed description of the contract subject: 1. Program and objective of the training/course: The objective of the training is to prepare participants to consciously use artificial intelligence in the teacher's work, including preparing educational materials without the need for advanced technical skills, as well as improving work efficiency and reducing time spent preparing materials. The training program should cover at least the following topics: • what artificial intelligence (AI) is, how it works, and its main applications in education; • free AI-based tools and applications supporting the teaching process; • use of AI to create texts, educational materials, graphics, and music; • use of AI in preparing engaging educational materials and streamlining teachers’ work; • benefits, limitations, and risks associated with using AI, including assessing the reliability of generated content and issues to consider when using these tools. The training should allow participants to practically use the tools learned. After completion, participants will explain the basic principles of AI operation and application in education, use free AI tools to prepare materials, and recognize benefits, limitations, and risks related to their use. The training aims to enable participants to acquire or supplement competencies and skills according to the needs assessment of TEB Education Technical School in Kalisz and provide substantive and practical preparation for implementing project results, supporting the durability of its effects, quality, and effectiveness. 2. Trainer’s duties performing the training/course: a) preparation of the training program and validation methods, e.g., test(s) checking knowledge level, including evaluation method, and submission to the contracting authority for approval at least 5 days before the planned training start date, b) maintaining proper documentation based on templates provided by the contracting authority, in particular attendance sheets, class journal, and session protocols, c) ongoing cooperation with project staff, especially regarding scheduling and updating the training timetable, as well as timely informing about participant absences, resignations, problems reported, and evaluations of the conducted sessions, d) conducting the training/course according to the approved program and within the agreed schedule, e) submitting complete documentation, including validation results summary, to the contracting authority no later than 5 days after training completion. 3. Requirements regarding validation of learning outcomes The contractor is obligated to ensure the validation of learning outcomes achieved by training participants according to requirements for acquiring competencies in projects co-financed by EFS+ funds. Validation must be conducted after training completion to verify if the participant achieved the intended learning outcomes, according to previously established verification criteria. Before starting the training, the contractor shall specify: • learning outcomes the participant should achieve through the training; • verification criteria for each learning outcome; • validation method(s) enabling objective verification of learning outcomes achievement. During validation, the contractor must ensure separation of functions between education and assessment processes. This separation can be ensured in one of the following ways: a) Validation conducted by a person other than the trainer Assessment of achieved learning outcomes is made by a person not conducting the training. The validator may be another person engaged by the contractor or a suitably competent external entity/person. The trainer must not assess the outcomes of their own training. The trainer may participate in preparing the validation process by developing learning outcomes, verification criteria, validation methods, and preparing test questions or tasks. They may also distribute tests or launch them electronically but cannot influence how participants complete them or interfere with evaluation or validation results. b) Validation in the form of an automatic online test Validation may be conducted via an online test, provided that: • the test result is automatically generated by the IT tool; • participant’s responses are assessed without human involvement; • neither the trainer nor any other person responsible for training can influence validation results; • the test verifies the learning outcomes specified for the training. If such a solution is applied, the requirement of separation between training and validation processes is deemed fulfilled. The contractor must ensure documentation of the validation process and results for each participant. Each participant who obtains competencies will receive a document listing achieved learning outcomes. The contractor must submit information about the adopted validation method to the contracting authority at least 5 days before training start, indicating whether validation will be conducted by a person other than the trainer or via an automatically scored online test.
--- The contracting authority allows contractors to submit questions. Questions may only be asked in the Competitiveness Database no later than 2026-10-18. The contracting authority will not respond to questions submitted after this deadline or by other means. Category: Service / Training services CPV: 80400000-8 Adult education and other services, 80500000-9 Training services Place of execution: Kalisz, Greater Poland Voivodeship Criteria for evaluating tenders: - Points for the "Price" criterion (90%, i.e., 90 points) will be calculated using the formula: Points = Lowest offered price for the contract / Evaluated offered price for the contract × 90 Maximum points to be obtained by the contractor for this criterion = 90 points - Criterion: social clause – "Employment of persons with disabilities for contract execution" Points for this criterion will be awarded based on the contractor's statement included in the offer - at least 1 person - (10%, i.e., 10 points), 0 persons - (0%, i.e., 0 points). Maximum 10 points.
Conditions of participation: - Authorization to perform specific activities or actions: Participation is open to contractors who: a) are legally authorized to act according to statutory requirements – condition assessed on the basis of the declaration on meeting participation conditions and no personal or capital ties, constituting Annex 2 to the Inquiry. - Knowledge and experience: Participation is open to contractors who: have a person capable of performing the contract - at least 1 trainer who has: • relevant experience – in the last 3 years before the offer deadline conducted at least 50 hours of training on topics analogous or similar to the contract subject, i.e., concerning artificial intelligence (AI) – condition assessed based on the list of personnel constituting Annex 3 to the Inquiry and copies of documents provided by the contractor confirming trainer experience (e.g., references, acceptance protocols, etc.). - List of required documents/statements: The offer must be prepared in Polish on the offer form constituting Annex 1 to the Inquiry. The offer and all statements or documents submitted by contractors must be in Polish or translated into Polish by the contractor. If a contractor submits statements or documents in a foreign language, they must be accompanied by the original and translated versions in Polish. In case of doubt between the foreign and Polish versions, the Polish version shall prevail. 2. The offer must include all required annexes: a) Annex 2: Declaration on meeting participation conditions and no grounds for exclusion, b) Annex 3: Personnel list, c) Documents (copies) confirming the trainer's experience. - Additional participation conditions: Participation is not open to contractors subject to exclusion grounds under Article 7(1) of the Act of April 13, 2022, on specific measures against supporting aggression against Ukraine and protecting national security (Journal of Laws 2024, item 507). 2. According to Article 7(1) of the Act of April 13, 2022, hereinafter the "Act", contractors are excluded from the procurement procedure if: a) They appear on lists referred to in Regulation 765/2006 or Regulation 269/2014 or are entered on a list following a decision applying the measure referred to in Article 1 point 3 of the Act; b) Their beneficial owner under the Anti-Money Laundering and Terrorist Financing Act of March 1, 2018 (Journal of Laws 2022, items 593 and 655) is a person appearing on such lists or on the list since February 24, 2022, based on a decision applying the measure referred to in Article 1 point 3 of the Act; c) Their dominant entity per Accounting Act of September 29, 1994 (Journal of Laws 2021, items 217, 2105, and 2106) is such entity appearing on those lists or the list since February 24, 2022, based on the relevant decision. 3. Contractors subject to exclusion under Article 5k of Council Regulation (EU) No 833/2014 of July 31, 2014, on restrictive measures related to Russia's destabilizing actions in Ukraine (Official Journal EU L 2014, No. 229, p.1 as amended) are also excluded. 4. According to Article ... Article 5k of Council Regulation (EU) No 833/2014 prohibits the granting or further execution of any orders for or with the participation of: a) Russian citizens, natural persons residing in Russia, or legal persons, entities, or bodies based in Russia; b) legal persons, entities, or bodies whose ownership rights belong directly or indirectly to more than 50% to the entity referred to in point a) of this paragraph; c) natural or legal persons, entities, or bodies acting on behalf of or under the direction of the entity referred to in points a) or b) of this paragraph, including subcontractors, suppliers, or entities relied upon in the sense of public procurement directives, where they account for more than 10% of the order value. 5. Contractors personally or financially related to the Contracting Authority may not apply for this contract. 6. Personal or financial relationships are understood as mutual connections between the Contracting Authority, persons performing activities related to the preparation and conduct of the procurement procedure on behalf of the Contracting Authority, and the Contractor, consisting of: a) participation in a partnership as a partner in a civil or personal partnership, holding at least 10% shares or stocks (unless a lower threshold results from legal provisions), serving as a member of a supervisory or management body, proxy, or attorney; b) being married, related by consanguinity or affinity in a direct line, related by consanguinity or affinity in the collateral line up to the second degree, or connected through adoption, custody, or guardianship, or cohabiting with persons performing activities related to the preparation and conduct of the procedure for selecting the Contractor on behalf of the Contracting Authority, the legal representative, or members of the managing or supervisory bodies of the Contracting Authority; c) being in such a legal or factual relationship with the Contracting Authority or persons performing activities related to the preparation and conduct of the procedure for selecting the Contractor on behalf of the Contracting Authority that there is a justified doubt as to their impartiality or independence regarding the procurement procedure. 7. Confirmation of the absence of the above grounds shall be the Contractor’s submission of a signed statement contained in annex no. 2 to this Request for Proposal. In the case of occurrence of the above grounds, the Contractor will be excluded from the procedure. The offer of the excluded Contractor shall be considered rejected.