Purchase of IT System (ERP type with SCADA modules) for automation of warehouse processes and quality control, IT training services in the field of automation and IT support of processes, and consulting services related to supporting the company's transformation process towards Industry 4.0 at AZA-TECH Limited Liability Company
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
07 October 2026
Closing Date:
15 October 2026
Location(s):
PL81 Lubelskie (PL Poland/POLSKA)
Assessment:
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Description:
The contract involves purchasing an ERP-type IT system with SCADA modules for warehouse automation and quality control, along with IT training and consulting services to support the company's transition to Industry 4.0.
IT System, Training, and Implementation Services 1. The subject of the contract is the purchase of: a) an IT system (ERP type with SCADA modules) for automating warehouse processes and quality control b) IT training services in automation and IT process operation c) consulting services related to supporting the company's transformation process towards Industry 4.0, meeting the requirements described in the attachment [Request for Proposal]. 2. Equivalent solutions. If in the documents composing the description of the subject of the contract, a trade name, company name, product, system, software, or product is indicated, the Contracting Authority – with respect to the parameters or data (technical or otherwise) explicitly indicated in the tender documentation that identify directly or indirectly the goods, products, or software – allows equivalent solutions compliant with the technical data and parameters provided in the aforementioned documentation. Equivalent solutions should be understood as those characterized by parameters not worse than the required ones and included in the documentation. The bidder is obliged to demonstrate the equivalent solutions applied in the offer. 3. The offeror is bound by the offer for 60 days from the day following the deadline for submitting offers.
ORDER EXECUTION DEADLINE. 1. The Contractor is obliged to perform the subject of the contract by February 12, 2027.
A detailed description of the subject of the contract is presented in the attachment [Request for Proposal]. Category: Supply / Other supplies CPV: 48000000-8 Software packages and IT systems, 48150000-4 Industrial control software packages, 48330000-0 Software packages for scheduling and production control, 48430000-1 Inventory management software packages, 48451000-4 Enterprise resource planning software packages, 72220000-3 Consulting services in systems and technical consulting, 72263000-6 Software implementation services, 72265000-0 Software configuration services, 80510000-2 Specialized training services Place of implementation: Depułtycze Królewskie, Chełm municipality, Chełm County, Lublin Voivodeship Warranty period: In accordance with the provisions of the Request for Proposal Offer evaluation criteria: - Gross price in PLN (60 points) – detailed description in the attachment [Request for Proposal]. - Order execution time (39 points) – detailed description in the attachment [Request for Proposal]. - Social criterion (1 point) – detailed description in the attachment [Request for Proposal].
Participation conditions: - Additional participation conditions: 1. Bidders who are capital- or personally related to the Contracting Authority, or in case of a conflict of interest with the Contracting Authority, shall be excluded from the procedure. A conflict of interest means any situation where persons involved in preparing or conducting the public procurement procedure or who may influence its outcome have, directly or indirectly, a financial, economic, or other personal interest that may be perceived as threatening their impartiality and independence in relation to the procurement procedure.
To avoid conflicts of interest, for beneficiaries who are not contracting authorities within the meaning of the Public Procurement Law, contracts may not be awarded to entities personally or capital-related to them, except for sectoral orders and orders specified in section 3.2.1 point 2 letter i) of the Guidelines on the eligibility of expenditures for 2021-2027.
Capital or personal relationships mean mutual connections between the Contracting Authority or persons authorized to incur obligations on its behalf or persons performing tasks related to preparing and conducting the selection procedure and the Bidder, notably: a) participation in a company as a partner of a civil or personal company, holding at least 10% of shares or stock (unless a lower threshold results from law), holding positions in supervision or management bodies, proxy, attorney, b) being married, directly related or related by affinity in a straight line or a collateral line up to the second degree, or related by adoption, custody, or guardianship, or cohabiting with the contractor, their legal representative, or members of management or supervisory bodies of contractors applying for the contract, c) being in a legal or factual relationship with the contractor that raises justified doubts about their impartiality or independence regarding the procurement procedure.
The Contracting Authority informs that the above grounds for establishing personal or capital ties constitute only an illustrative list.
Note! The definition of conflict of interest is always open. There is no fixed closed definition in any established law act, so each case should be assessed individually.
To confirm compliance with this condition, the bidder shall submit to the Contracting Authority a statement included in Appendix 1 to the Request for Proposal.
2. Bidders who are excluded under Article 7(1) of the Act of April 13, 2022, on special measures to counter supporting aggression against Ukraine and for protecting national security may not apply for the contract.
To confirm compliance, the bidder should submit to the Contracting Authority a statement included in Appendix 1 to the Request for Proposal. - Economic and financial situation: 1. Only bidders who are in an economic and financial situation that ensures proper execution of the contract may apply.
The Contracting Authority requires that bidders applying for the contract have an economic and financial standing to ensure proper performance and have submitted a bid bond in the amount of PLN 1,600.00 as specified in section VI.
To confirm this condition, the bidder shall submit to the Contracting Authority a statement included in Appendix 1 to the Request for Proposal and provide proof of bid bond payment with the offer.
REQUIREMENT TO PROVIDE BID BOND 1. The Contracting Authority requires a bid bond of PLN 1,600.00. 2. The bid bond must be provided before the offer submission deadline. 3. The bid bond may be provided in one or several of the following forms: a) cash; b) bank guarantees; c) insurance guarantees. 4. Cash bid bonds must be transferred to the Contracting Authority’s bank account no. 71 8689 0007 2006 1799 2000 0010 (Spółdzielczy Bank Powiatowy w Piaskach) with the note: "Bid bond for Request for Proposal". 5. The Contracting Authority will keep cash bid bonds on a bank account. 6. A proof of bid bond submission must be attached to the offer. Bid bonds provided in non-cash form must be submitted in original with the offer. 7. The date and time of receipt of funds on the Contracting Authority’s bank account will determine timely bid bond submission in cash. 8. Bid bonds will be returned to the account from which they were sent unless the Supplier indicates another account. 9. The Contracting Authority will return bid bonds to all suppliers immediately after selecting the most advantageous offer or canceling the procedure, except for the supplier whose offer was selected as most advantageous (see point 12). 10. The Contracting Authority will return the bid bond to the supplier whose offer was selected after concluding the contract. 11. The Contracting Authority will promptly return the bid bond on the request of a supplier who withdrew an offer before the submission deadline. 12. The Contracting Authority retains the bid bond if the selected supplier: a) refuses to sign the contract on terms specified in the offer and invitation, b) makes contract conclusion impossible for reasons attributable to the supplier. - Personnel capable of performing the contract: The Contracting Authority requires bidders to have an appropriate, authorized, and qualified team of at least three implementation consultants with documented experience in carrying out at least three ERP or MES system implementations within the last two years before the offer submission deadline.
To confirm this requirement, the bidder should submit to the Contracting Authority a statement included in Appendix 1 to the Request for Proposal and documents confirming the team members and their experience; evidence may include references, acceptance protocols, delivery protocols, or other documents confirming proper execution of implementations indicating at least: the client entity data, scope of implementations, name of the implementation consultant who carried out the project, date/period of implementation. - Knowledge and experience: The Contracting Authority requires bidders to have experience in at least three ERP or MES system implementations within the last three years before the offer submission deadline, or if the business period is shorter, within that period.
To confirm this condition, the bidder should submit a statement included in Appendix 1 to the Request for Proposal and evidence such as references, acceptance protocols, delivery protocols, or other documents confirming proper implementation indicating at least: client data, scope of implementations, date/period of implementations. - List of required documents/statements: 1. The bidder submits the offer in the form of: a) Appendix no. 1 [Offer Form] - template attached to Request for Proposal, b) proof of bid bond payment, c) documents confirming the required personnel in the team and their experience, d) evidence confirming the bidder's experience.