Comprehensive supply, assembly, commissioning, and implementation of 2 new electric energy storage units forming an integrated, modular BESS system together with an Energy Management System (EMS) and hybrid control room
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
06 October 2026
Closing Date:
20 October 2026
Location(s):
PL51 Dolnośląskie (PL Poland/POLSKA)
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Description:
The contract involves the supply, assembly, commissioning, and implementation of two electric energy storage units as part of a modular BESS system, including an Energy Management System and a hybrid control room.
Entire subject of the contract I. DESCRIPTION The subject of the contract is the comprehensive supply, assembly, commissioning, and implementation of 2 new electric energy storage units forming an integrated, modular BESS system together with an Energy Management System (EMS) and hybrid control room (CPV: 31430000-9, 31682530-4, 51112200-2, 45315300-1, 71320000-7). A detailed description of the subject of the contract, technical requirements, conditions of participation in the procedure, principles of order execution, and other requirements of the Contracting Authority are specified in Annex No. 1 to the announcement – “Request for quotation with a description of the subject of the contract and technical requirements,” which is the basic document of this procedure. Compliance of the offered BESS system with the manufacturer, model, number of storage units, or installed power of the specific configuration indicated in the current Connection Conditions does not constitute a requirement for the conformity of the offer with the request for quotation. If the application of the selected solution requires a change in the Connection Conditions, the Contractor will be obliged to prepare and provide the Contracting Authority with the technical documentation necessary to carry out this change, under the terms set out in Annex No. 1. II. DEADLINE AND PLACE FOR SUBMISSION OF OFFERS 1. The offer must be submitted by the non-extendable deadline of 20.10.2026. 2. The offer must be submitted through the competitiveness database http://bazakonkurencyjności.funduszeeuropejskie.gov.pl/ (registration, login, account activation, and offer submission instructions can be found at: https://bazakonkurencyjnosci.funduszeeuropejskie.gov.pl/pomoc). 3. The offer must be submitted according to the Offer Form attached to the request for quotation. 4. By submitting an offer, the Contractor confirms and declares that they meet the conditions specified in this announcement, and the offered devices, systems, and solutions comply with the requirements specified in Annex No. 1 to the announcement – "Request for quotation with a description of the subject of the contract and technical requirements." 5. The offer should be filled in clearly. 6. The required completion date (understood as the date of delivery, assembly, integration, commissioning, and final acceptance of the subject of the contract) is no later than 10.05.2027 (planned contract signing date: by 30.10.2026). When specifying the completion date, the Bidder does not take into account the time necessary for carrying out the procedure to amend the Connection Conditions if required under the terms specified in Annex No. 1 to the announcement. 7. The offer must be signed by a person authorized to do so, who appears in the National Court Register, business activity record, or other documents certifying their legal authorization to represent the entity submitting the offer, or must attach appropriate power of attorney to the offer. 8. During the evaluation of submitted offers, the Contracting Authority may request explanations from Contractors regarding the content of their offers. 9. The Contractor is bound to the offer for 30 calendar days from the deadline for submitting offers. 10. In the event of at least two offers receiving the same highest score, the Contracting Authority will summon those Contractors to submit additional offers concerning price within a period no shorter than 3 days. The additional offer cannot be less favorable to the Contracting Authority than the original offer. 11. The Contracting Authority may close the request for quotation without selecting an offer in cases specified in point III.4 of this announcement and in other cases permitted under the applicable Guidelines on the Eligibility of Expenditure for 2021–2027. III. OTHER INFORMATION 1. The Contractor bears all costs related to the preparation and submission of the offer. 2. The offer price means the price for executing the subject of the order in accordance with the requirements set out in the request for quotation and description of the subject of the order. 3. The most advantageous offer will be the one that obtains the highest number of points. The points will be rounded to two decimal places following the rules of mathematical rounding. 4. The Contracting Authority will close the request for quotation without selection if: a) no offer is submitted, b) none of the offers meets the conditions or corresponds to the content of the request for quotation, c) there is a change in circumstances making the order unfeasible, d) the request for quotation contains a defect preventing a valid contract conclusion. 5. The Contracting Authority will reject an offer if: a) its content does not correspond to the request for quotation, b) its submission constitutes an act of unfair competition under the provisions on combating unfair competition, c) the Contractor does not clarify doubts or incomplete formalities within the specified time, d) the Contractor does not agree to extend the validity of the offer, e) the offer contains errors in price calculation that cannot be recognized as obvious clerical or calculation errors, f) the Contractor is subject to exclusion or does not meet participation conditions. 6. The Contracting Authority may call a Contractor who did not submit required documents or statements of a formal or evidential nature to complete them once within the designated deadline. Clarifications or supplements may serve only to confirm the content of the timely submitted offer and may not change the price, manufacturer, model, basic configuration, or declared parameters. The technical parameters compliance table is part of the Offer Form and specifies the content of the offered solution. 7. Should the selected Contractor fail to sign the contract within the time specified by the Contracting Authority, the Contracting Authority is entitled to select the next best offer or close the request for quotation without selection. Category: Supply / Other Supplies CPV: 31430000-9 Electric batteries, 31682530-4 Emergency power equipment, 45315300-1 Electrical power installations, 51112200-2 Installation services for electric power control equipment, 71320000-7 Engineering design services Place of execution: Jelcz-Laskowice, Oława district, Lower Silesian Voivodeship Warranty period: minimum 36 months, subject to separate battery warranty specified in Annex No. 1 to the announcement Completion date: … – 2027-05-10 Evaluation criteria: - 1. Net price for the entire order Weight: 100% Evaluation method: according to formula: (lowest price / price of evaluated offer) × weight × 100 points
Conditions of participation: - Authorization to perform specified activity or actions: Not applicable. The Contracting Authority does not specify a separate participation condition in this regard. - Knowledge and experience: The Contractor must meet the following experience conditions: 1. Experience in BESS system implementation: In the last 5 years before the deadline for submitting offers, or shorter if the business activity period is less, the Contractor has successfully completed at least one delivery including assembly and commissioning of a battery energy storage system with a capacity of at least 500 kW and energy storage capacity of at least 1,000 kWh, integrated with the electrical installation of a facility. 2. Experience in EMS/automation integration: In the last 5 years before the deadline for submitting offers, or shorter if the business activity period is less, the Contractor has successfully completed at least one implementation of an EMS, SCADA, or an equivalent energy automation system in an industrial or energy facility, including integration of at least two types of devices/sources (e.g., BESS, PV, switchboards, measuring systems) and communication with a higher-level system, telemechanics, or SCADA. The method of confirming the fulfillment of conditions is specified in detail in Annex No. 1 to the announcement. - Technical potential: Not applicable. The Contracting Authority does not specify a separate participation condition in this regard. - Personnel capable of executing the contract: Not applicable. The Contracting Authority does not specify a separate participation condition in this regard. - Economic and financial situation: The Contractor must have civil liability insurance related to the subject of the contract for a guaranteed sum of no less than PLN 300,000 or the equivalent in another currency. At the offer submission stage, fulfillment of this condition is confirmed by the Contractor's declaration (part of the offer form). The document confirming insurance and proof of premium payment must be submitted at the latest before signing the contract. - List of required documents/declarations: To submit a complete offer and demonstrate fulfillment of participation conditions, the Contractor should provide: 1. Offer Form – prepared according to the template which is Annex No. 2 to the announcement, containing the filled Technical Parameters Compliance Table; 2. Technical documents regarding the offered BESS/EMS system, confirming the information in the Compliance Table, especially data sheets, technical documentation, manufacturer specifications, manufacturer declarations, or other documents accepted according to rules set out in Annex No. 1 to the announcement; 3. Contractor’s declaration on counteracting support for aggression against Ukraine and serving to protect national security – prepared according to the template which is Annex No. 3 to the announcement; 4. List of Contractor’s experience in BESS system implementation – prepared according to the template which is Annex No. 4 to the announcement, with documents confirming proper completion of the listed implementations; 5. List of Contractor’s experience in EMS/automation integration – prepared according to the template which is Annex No. 5 to the announcement, with documents confirming proper completion of the listed implementations; 6. List of BESS installations confirming the experience of the BESS system manufacturer offered – prepared according to the template which is Annex No. 6 to the announcement, with documents enabling verification of the requirement fulfillment. - Additional participation conditions: Entities personally and financially related to the Contracting Authority are excluded from participation. Personal or capital relations mean mutual links between the contracting authority or persons authorized to incur liabilities on behalf of the contracting authority or persons performing activities on behalf of the contracting authority related to prep and conduction of the contractor selection procedure, and the contractor, particularly: a) participating in a company as a partner of a civil or personal company, holding at least 10% of shares or stocks (unless law dictates a lower threshold), serving as a member of governing or supervisory bodies, proxy, attorney-in-fact; b) being in a marriage relationship, kinship or affinity in a direct line, kinship or affinity in a collateral line up to the second degree, or related by adoption, custody, or guardianship, or living in cohabitation with the contractor, its legal substitute or members of governing or supervisory bodies of contractors applying for the contract; c) having a legal or factual relationship with the contractor raising justified doubts concerning their impartiality or independence in relation to the contract award procedure. To confirm that suppliers applying jointly are not personally or financially related to the Contracting Authority, a declaration of no personal or financial links (part of the Offer Form) must be attached to the offer.