The project seeks a contractor to rent three laboratory power supplies with photovoltaic simulation capabilities for a solar energy storage system as part of a regional program co-financed by the EU.
REQUEST FOR OFFER No. Breeze/4/2026 I. TITLE/NUMBER OF THE REQUEST FOR OFFER REQUEST FOR OFFER No. Breeze/4/2026 II. INFORMATION ABOUT THE CONTRACT In connection with the implementation of the project entitled “Solar energy storage system connected on the DC side of the existing installation allowing the development of the PV system and energy storage without the need to expand the connection,” as part of Priority 1 Economy, Action 1.2 R&D&I activities of enterprises (type 3 project: research and development activity of enterprises in the areas of the green economy, including the circular economy) of the regional program European Funds for Warmia and Mazury 2021–2027, co-financed by the European Union, Breeze Energies Sp. z o.o. announces a procedure to select a Contractor who will provide the service of: • rental of laboratory power supplies with PV simulator function – 3 pcs.
III. PROCUREMENT PROCEDURE The contract will be awarded by means of a tender procedure, in accordance with the principle of competitiveness set out in the Guidelines on eligibility of expenditures for 2021–2027. The procedure will be conducted in a way that ensures fair competition and equal treatment of Contractors. IV. NAME, ADDRESS AND DETAILS OF THE CONTRACTING AUTHORITY Breeze Energies Sp. z o.o. Wielkanocna St. 6/39 19-300 Ełk NIP: 8481873644 V. SUBJECT OF THE CONTRACT Subject of the contract: • Rental of laboratory power supplies with PV simulator function – 3 pcs. Minimum requirements: • number of devices: 3 pcs.; • rated power: min. 5 kW for each device; • photovoltaic panel (PV) simulation function; • possibility to use devices to test the converter and simulate PV panel operation; • possibility of device operation enabling planned testing during the rental period. The Contracting Authority allows equivalent solutions and devices with technical and functional parameters better than those required above. VI. CONTRACT EXECUTION PERIOD Contract execution period: from 01.11.2026 to 31.05.2028. VII. GENERAL REQUIREMENTS REGARDING THE SUBJECT OF THE CONTRACT AND ITS IMPLEMENTATION 1. The service is to be provided continuously during the contract term. Settlement between the Parties will be monthly. 2. The basis for payment will be a correctly issued VAT invoice by the Contractor, issued after the end of each month of service provision, covering the remuneration due for the settlement period. 3. Payment will be made by bank transfer to the Contractor’s bank account indicated on the invoice, within the term specified in the contract. 4. As part of the contract execution, the Contractor shall provide the Contracting Authority with apparatus compliant with this request for proposal, free from legal and physical defects and not encumbered with third-party rights. 5. The accepted types of materials and devices are given only as examples for describing the subject of the contract. If there are any trademarks, patents or other reserved or exclusive rights, or the origin is specified, it should be assumed that the Contracting Authority, due to the nature of the subject of the contract, has provided such description as an example and allows submission of equivalent offers with technical and utility parameters not worse than those indicated in the contract description. 6. The Contractor is entitled to propose equivalent solutions in the offer with parameters not worse than required. If an equivalent solution is offered, the Contractor should specify its parameters to demonstrate compliance with the requirements defined in the contract description. 7. Within contract execution, the Contractor shall: a) execute the order timely and diligently, b) have the necessary authorizations required for the contract subject, if imposed by law, c) provide the Contracting Authority with apparatus together with a handing-over/acceptance protocol confirming proper service execution. 8. The Contracting Authority requires that the offered apparatus: a) is technically sound and free from defects and damage, b) is free from any third-party rights, c) is complete and ready for use, d) complies with legal requirements and, if required, has appropriate certificates, attestations or other documents confirming its legal use. 9. As part of the contract, the Contractor shall: a) ensure delivery of apparatus to the place indicated by the Contracting Authority, b) provide unloading, carrying-in, connection, installation and initial start-up of devices if necessary for proper contract execution, c) ensure the technical efficiency of the apparatus throughout the rental period, d) ensure fault removal within the time declared in the offer, e) ensure response to service within the time declared in the offer. VIII. NAME AND CODES DEFINED IN THE COMMON PROCUREMENT VOCABULARY (CPV) • 30237280-5 Power accessories • 31154000-0 Uninterruptible power sources • 71356300-1 Technical support services
IX. DEADLINE AND PLACE FOR OFFER SUBMISSION • Offers must be submitted exclusively via the Competitiveness Database (BK2021) available at: https://bazakonkurencyjnosci.funduszeeuropejskie.gov.pl/ • The deadline for submitting offers is 06.10.2026. • Offers submitted after the deadline will not be considered. The Contractor shall be bound by the offer for 30 days from the offer submission deadline. Contact person regarding this announcement: Name: Maciej Wieczorek E-mail: maciej.wieczorek@breeze-energies.com Phone: +48 694 394 912 X. CONTRACTUAL PENALTIES 1. The Contractor shall pay the Contracting Authority contractual penalties: a) for delay in starting the rental of apparatus relative to the term specified in the contract – 0.1% of the gross monthly remuneration due for the rental for each day of delay;
XI. INFORMATION OBLIGATION The administrator of personal data transmitted in connection with this procedure is: Breeze Energies Sp. z o.o. Wielkanocna St. 6/39 19-300 Ełk NIP: 8481873644 Personal data will be processed for the purpose of conducting the tender procedure, selecting the Contractor, concluding and executing the contract, as well as fulfilling obligations related to settlement, archiving and control of the project co-financed from European Funds. The legal basis for processing personal data is Art. 6(1)(c) GDPR, to the extent necessary to fulfill legal obligations incumbent on the Administrator, and Art. 6(1)(f) GDPR to the extent processing is necessary for the Administrator’s legitimate interests. Personal data may be made available to entities authorized to perform control, audit or verification of the correctness of project implementation and settlement, in accordance with applicable laws and principles of implementing programs financed from European Funds. Data subjects have rights under GDPR according to applicable regulations.
b) for delay in removing apparatus failure compared to the maximum fault removal time declared by the Contractor – 0.2% of the gross monthly remuneration due for the rental for each day of delay; c) for delay in initiating service response compared to the service reaction time declared by the Contractor – 0.1% of the gross monthly remuneration due for the rental for each hour of delay; d) for failure to ensure apparatus functionality during rental causing inability to conduct planned R&D work if the failure is not removed within the declared time – 0.1% of the gross monthly remuneration due for each day the apparatus remains non-functional after the declared fault removal time; e) for contract termination due to reasons attributable to the Contractor – 10% of the total gross remuneration due to the Contractor for the contract execution. 2. The Contracting Authority shall pay the Contractor penalty for contract termination due solely to reasons attributable to the Contracting Authority – 10% of the total gross remuneration due for the contract execution. 3. The total maximum amount of contractual penalties charged by each Party shall not exceed 20% of the total gross remuneration due to the Contractor for the contract execution. 4. The Parties reserve the right to claim supplementary damages on general principles, if damages exceed penalties. 5. Penalties may be charged independently, subject to the limitation in point 3 and the prohibition on double charging penalties for the same event. 6. Each started calendar day of delay counts as a day of delay; service reaction delay is counted in each started hour exceeding the declared response time. Category: Service / Other services CPV: 30237280-5 Power accessories, 31154000-0 Uninterruptible power sources, 71356300-1 Technical support services Place of performance: Ełk, Ełk County, Warmian-Masurian Voivodeship Tender evaluation criteria: - GROSS PRICE - 100%: for the rental month of laboratory meeting requirements specified in section V of the Request for Offer: detailed criteria description and scoring method can be found in the Request for Offer attachments, sections XII and XIII
Participation conditions: - List of required documents/declarations: I. DESCRIPTION OF THE OFFER PREPARATION METHOD LIST OF REQUIRED DOCUMENTS THAT THE CONTRACTOR MUST SUBMIT WITH THE OFFER: 1. Attachment No. 1 – Offer form. 2. Attachment No. 2 – Contractor’s statement. 3. Power of attorney – if applicable. 4. Technical specification of the offered apparatus;
The offer (attachments no. 1 and 2) should be signed by a person authorized to represent the Contractor: • with a qualified electronic signature or • with a trusted signature or • with a personal signature (“e-ID”) or • electronically (documentary form according to Art. 77² of the Civil Code). The Contracting Authority also accepts scanned documents signed by hand by an authorized person representing the Contractor. II. FINAL PROVISIONS 1. The Contracting Authority does not allow partial offers. 2. The Contracting Authority does not allow variant offers. 3. The Contracting Authority reserves the right to amend or supplement the content of the request for offers before the submission deadline, in accordance with the Guidelines on eligibility of expenditures 2021–2027. 4. If amendments are made, the Contracting Authority will suitably extend the submission deadline if necessary due to the scope or nature of changes. 5. The Contracting Authority reserves the right to cancel the procedure if provided by the applicable Guidelines or due to objective, unforeseeable circumstances preventing contract execution. 6. The Contracting Authority will inform Contractors about the procedure result via the Competitiveness Database. 7. Procedure documentation may be made available to the Managing Institution, Intermediate Body or other authorized institution for project implementation, settlement or control co-financed from European Funds. 8. After selecting the best offer, the Contracting Authority will call the selected Contractor to conclude the contract. 9. In case of refusal by the selected Contractor to conclude the contract, the Contracting Authority may conclude the contract with the Contractor with the next best score, if it complies with applicable Guidelines. 10. The procedure is conducted in Polish. 11. The Contracting Authority does not foresee awarding contracts for repetition of similar services. - Additional participation conditions: OFFER REJECTION AND CONTRACTOR EXCLUSION 1. Activities related to preparation and conduct of the procurement procedure shall be carried out by persons ensuring impartiality and objectivity, unconnected personally or by capital with the contractors. 2. Personal or capital ties mean: a) participation in a company as a civil law partnership partner or partnership shareholder holding at least 10% shares or stocks (unless lower threshold results from law), serving as member of supervisory or managing bodies, proxy, attorney, b) being in a marital, kinship or affinity relationship in the direct line, kinship or affinity up to second degree sideways, or adoption, custody or guardianship relationship, or cohabiting with the contractor, its legal deputy or members of managing or supervisory bodies of contractors applying for the contract, c) existing legal or factual relationships casting reasonable doubt on impartiality or independence in connection with the procurement procedure. 3. To avoid conflicts of interest, if the Contracting Authority is not a public procurement entity, contracts cannot be awarded to entities personally or capital related to it. Entities personally or capital connected with the Contracting Authority are excluded from participation. 4. Contractors subject to exclusion under Art. 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 are excluded from participation. regarding restrictive measures related to actions by Russia destabilizing the situation in Ukraine, as set forth in Council Regulation (EU) 2022/576, i.e., the Contracting Authority excludes participation in the procedure of: a) Russian citizens, natural persons residing in Russia, or legal persons, entities or bodies headquartered in Russia; b) legal persons, entities or bodies whose ownership rights directly or indirectly in over 50% belong to the entity referred to in point a); c) natural or legal persons, entities or bodies acting on behalf of or under the direction of the entity referred to in points a) or b), including subcontractors or suppliers, if they account for more than 10% of the contract value. 5. Contractors subject to exclusion under Article 7(1) of the Act of 13 April 2022 on special solutions to counteract support for aggression against Ukraine and ensuring protection of national security are excluded from participation. The Contracting Authority excludes: a) a Contractor listed in the registries specified in Regulation 765/2006 and Regulation 269/2014 or entered on a list pursuant to a decision concerning listing as a measure referred to in Article 1 point 3 of the Act; b) a Contractor whose beneficial owner within the meaning of the Act of 1 March 2018 on counteracting money laundering and terrorist financing is a person listed in the registries specified in Regulation 765/2006 and Regulation 269/2014 or included on the list or who has been such a beneficial owner since 24 February 2022, provided that the inclusion was based on a listing decision concerning the application of the measure referred to in Article 1 point 3 of the Act; c) a Contractor whose parent entity within the meaning of Article 3(1)(37) of the Accounting Act is an entity listed in the registries specified in Regulation 765/2006 and Regulation 269/2014 or included on the list or being such a parent entity since 24 February 2022, provided that the inclusion was based on a listing decision concerning the application of the measure referred to in Article 1 point 3 of the Act. 6. In this procedure, an offer from a Contractor who: a) is subject to exclusion from the procedure based on the reasons specified in this request for proposals, b) submits an offer materially inconsistent with the content of this request for proposals, if the inconsistency is significant, c) submits an offer not meeting the requirements regarding the subject matter of the contract, d) submits an offer containing an abnormally low price, according to the principles set out in this request for proposals, e) submits an offer in a manner other than via the Competitiveness Database, f) submits an offer under conditions of unfair competition within the meaning of provisions on combating unfair competition, g) submits an offer after the deadline, h) submits an offer containing errors in price or cost calculation shall be rejected. 7. In connection with the exclusion of the Contractor or rejection of the Contractor’s offer, no legal remedies provided for procedures conducted under the Public Procurement Law shall apply. 8. If the offered price or cost appears abnormally low relative to the subject of the contract, i.e., differing by more than 30% from the arithmetic mean of prices of all valid non-rejected offers or raising doubts for the Contracting Authority regarding the feasibility of performance of the contract in accordance with the requirements specified in the request for proposals or resulting from separate regulations, the Contracting Authority shall require the Contractor to submit explanations within a specified deadline, including evidence concerning the price or cost calculation. 9. The obligation to demonstrate that the offer does not contain an abnormally low price rests with the Contractor. The Contracting Authority shall reject an offer from a Contractor who did not provide explanations or if the assessment of the explanations along with the provided evidence confirms that the offer contains an abnormally low price relative to the subject of the contract.