The inquiry involves the supply and installation of a photovoltaic system with a minimum power of 50 kW and an energy storage unit with a minimum capacity of 50 kWh, including comprehensive service and warranty requirements.
KO1-BK/2026/POP-GAZ-0222: RES Renewable Energy Solutions THE SUBJECT OF THE INQUIRY IS THE SUPPLY AND INSTALLATION OF: - PHOTOVOLTAIC INSTALLATION – 1 set - ENERGY STORAGE – 1 unit
SPECIFICATION 1. PHOTOVOLTAICS Power of photovoltaic installation min. 50 kW. - panel power min. 500 W, The number of panels must be adjusted to the total power of 50 kW. Due to technological progress of panels and availability of panels with different power outputs, the contracting authority allows for single panel power above 500 W, provided that the mathematical rounding does not violate the unit installation power value, i.e. 50,...; and achieves a minimum power of 50.00 kW. a) mounting structure suitable for pitched roofs; b) photovoltaic modules: - cell type - monocrystalline type N, bifacial - confirmed resistance to: static load from the back (2400 Pa) and static load from the front (5400 Pa). - annual power degradation over 30 years - 0.40% (excluding first year) - product warranty 12 years, linear power drop warranty 30 years, counted from the date of signing the acceptance protocol. - CE certification c) solar DC cable UV resistant and AC cable selected for installation power; d) inverter: - three-phase - 3L+N+PE, - number of MPPTs - min. 4 - number of strings per MPPT - min. 2 - DC and AC side protections - current, surge protectors; - low start-up voltage - max. 180V - wide MPPT voltage range - power min. 50 kW, 1 pc., - compatibility with PV modules 500 W+ - intelligent monitoring, remote control - communication interface RS485/RS232/CAN/ETH - protection rating min. IP 65, - cooling - intelligent air cooling - CE, NcRfg, PTPiRE certification - self-adaptation to BMS - minimum 2 battery ports - 100% unbalanced output, in each phase - minimum warranty period for inverter: 5 years from the date of signing the acceptance protocol. e) surge protection, f) fire protection.
2. ENERGY STORAGE - Minimum capacity: 50 kWh - energy management system
3. ADDITIONAL a) Minimum warranty period on installation: 36 months from the date of signing the acceptance protocol. The Contractor must offer at least 36 months warranty on the performed works along with full technical assistance for the entire subject of the order, counted from the day after the acceptance date. The Contracting Authority requires the Contractor to provide comprehensive service and technical inspections during the warranty period to ensure continuous operation of the applied solutions. b) Within the warranty, the Offeror is obliged to respond to service requests (service response time) within no more than 5 hours from the moment the fault is reported by the Contracting Authority. c) The photovoltaic installation concerns factory-new equipment. d) The Contractor is responsible for selecting, delivering, installing, and commissioning all required fire protection measures, including fire detectors, if their use is mandated by applicable regulations, fire protection experts, or insurance conditions. e) The Contractor shall prepare as-built documentation with all administrative decisions necessary for the use of the photovoltaic installation, including preparation of the technical telemechanics project with coordination with the Distribution System Operator (DSO). f) After completing installation works, it will be required to commission the photovoltaic installation and connect it to the existing electrical network, report all formalities, and conduct installation acceptances and commissioning with DSO as well as report to the State Fire Service (PSP).
IMPORTANT DELIVERY ASPECTS 1. Works and materials must comply with the requirements specified in the specification. The Contractor is responsible for proving compliance with the assumptions of individual works and materials. Technical documentation of the building where the photovoltaic system will be installed (Annex No. 6 – Technical Documentation) will be sent upon request from the Contractor to the email address indicated. Please send a request to: kontakt@pop-gaz.pl. For security reasons, the Contracting Authority cannot publish design assumptions and uses this form to supervise the distribution of sensitive company information. Due to this requirement, the Contracting Authority extends the deadline for submitting offers. The potential Contractor undertakes to keep confidential and not disseminate the technical documentation provided by the Contracting Authority or use it for purposes other than preparation and submission of the offer in this procedure. Any Contractor whose offer is not selected is obliged, upon receiving information about the tender resolution, to immediately and permanently destroy or delete all received technical documentation and all copies, transcripts, and reproductions, regardless of the form of storage, including electronic copies. At the request of the Contracting Authority, the Contractor must confirm in writing the execution of the above obligation. 2. Prior to submitting an offer, the Contractor may conduct a site visit to the place of execution of the subject of this inquiry to learn the specifics of the subject and location of the order. The Contractor may perform a site visit to familiarize themselves with the subject of the order, adapt materials, and include in the lump sum price all costs related to the proper execution of installation works specified in this inquiry and documentation. Meetings can be held on working days during working hours by appointment during the inquiry period. 3. The subject of the order must comply with the requirements specified in the specification. 4. The deadline for full completion of works is considered the signing without objections of the final acceptance protocol by both parties. If defects or incompleteness are detected during acceptance, parties shall record them in the final acceptance protocol and set a deadline for their removal. The day the removal protocol is signed by parties is considered the day of final acceptance.
5. The Contracting Authority informs that the contract for the order execution will include provisions: a) stipulating contractual penalties in favor of the Contracting Authority of: - 100% of the total gross remuneration for order execution if it is found that the Contractor submitted false statements or documents forged, altered, or containing untruths during the execution or committed fraud; - 50% of the total gross remuneration for failure or inability to execute the order in the place and time indicated by the Contracting Authority according to the declared readiness period, due to reasons attributable to the Contractor. b) reserving the Contracting Authority the right to deduct contractual penalties from the Contractor's remuneration, c) obligating the Contractor to allow at every stage of the order execution inspections by the Operator, Polish Agency for Enterprise Development, control institutions appointed by the Operator, or other authorized entities to verify the manner and timeliness of order execution and to allow access to all documents, including financial, related to the order execution for the period required by national law (regardless of media type). Category: Supply / Other supplies CPV: 09332000-5 Solar installations, 31430000-9 Electric batteries Place of execution: Lublin, Lublin Voivodeship Warranty period: 36 months Evaluation criteria: - Total net price (PLN): weight 60 FORMULA: lowest total net price among all valid offers / total net price of analyzed offer * WEIGHT - Service reaction time at installation site during warranty period (hours): weight 20 FORMULA: shortest service reaction time at installation site during warranty period among all valid offers / service reaction time of analyzed offer * WEIGHT - Warranty and guarantee with technical assistance on installation service (months): weight 20 FORMULA: warranty period of analyzed offer / longest warranty period * WEIGHT
Participation conditions: - Authorization to perform specified activities or actions: To demonstrate compliance, the Contractor must have required permissions if law mandates. Regardless, the Contractor shall present current registration documents: excerpt from Central Registration and Information on Business Activity (CEiDG) or National Court Register (KRS), in case of civil companies, partnership agreement, tax ID (NIP), and other equivalent documents confirming registration. The KRS or CEiDG document must be issued no earlier than 3 months before the offer submission deadline for each participant. - Knowledge and experience: The Contractor must have knowledge and experience necessary to properly execute the order. This condition is fulfilled if Contractor submits a statement declaring the possession of the necessary knowledge and experience enabling proper execution, included in the offer form attached to this Inquiry. The Contractor must have executed at least 2 PV installations of minimum 50 kW each within 3 years. Required documents: references. - Persons capable of performing the order: Contractor must have within own resources persons capable to perform the order: - at least two persons with valid renewable energy installer certificate in photovoltaic systems issued by UDT or equivalent - at least two persons holding qualification group "E" Required documents: copies of certificates. Copies must include the clause "I consent to the disclosure of the document for procedure no KO1-BK/2026/POP-GAZ-0222" with readable signature and date. The Contracting Authority allows replacement of persons with equivalent qualifications during order execution. - Technical potential: The Contractor must have adequate technical potential to properly perform the order. This condition is fulfilled by submitting a statement declaring possession of adequate technical potential included in the offer form. - Economic and financial situation: Contractor must be in economic and financial condition ensuring proper order execution. This is fulfilled by submitting a statement confirming economic and financial condition allowing proper execution, included in the offer form. 1. Certificate of no tax arrears or equivalent document issued no earlier than 3 months before offer deadline for each participant. 2. Certificate of no arrears to Social Insurance Institution or equivalent document, issued no earlier than 3 months before offer deadline. 3. Certificate of no criminal record for persons representing the company and the company, issued no earlier than 3 months before offer deadline. 4. Contractor must have minimum annual revenue of PLN 300,000.00. To confirm, Contractor shall submit financial statement for the last closed financial year or, if not required, other financial document unambiguously confirming revenue. 5. Insurance policy confirming liability insurance in cover of PLN 400,000.00 with payment confirmation to cover losses from erroneous execution and commitment to maintain coverage until order completion. If no policy, promises to submit issued policy before contract signing. If not paid, statement to pay before contract signing. - Additional participation conditions: 1. Only offers meeting formal criteria will be considered. 2. Contractor may request clarification of Inquiry or annexes exclusively electronically via Bazę Konkurencyjności. Contracting Authority will respond to questions received at least 2 days before offer deadline. Later questions may be answered or not. Questions and answers will be published. 3. Contracting Authority reserves right to amend inquiry or annexes before offer deadline without extending deadline. If necessary due to the scope of the introduced changes, the Contracting Authority will extend the deadline for submitting offers by the time needed to implement the changes in the offers. In case changes need to be introduced, they will be published on the BK2021 website. 4. The offer must be prepared on the "Offer Form" which is ANNEX NO. 1 to this request for proposal, in Polish, in written form, and legibly. The offer must be signed by a person authorized to represent the Contractor. Authorization may derive from a power of attorney submitted together with the offer, signed by the person(s) authorized to represent the Contractor. An unsigned offer or one signed by a person not authorized to represent the Contractor will be rejected. 5. The Contractor is obliged to provide the price for the execution of the subject of the contract in accordance with the offer form. The total net price stated in the offer must be expressed in PLN. This price will constitute the Contractor’s lump sum remuneration. The price must take into account all requirements of this request for proposal and include all costs related to the timely and proper execution of the contract as well as conditions and guidelines set by the Contracting Authority pertaining to the contract. The price must include all requirements specified in this request for proposal and all costs the Contractor will incur for the due and compliant execution of the contract in accordance with applicable regulations. The price presented in the offer should represent the full cost for the Contracting Authority. Any discounts or rebates should be included immediately in the price calculation, so that the calculated price for the execution of the contract is the final price without the need for the Contracting Authority to carry out calculations or any other actions to determine it. 6. If the offer is submitted in a currency other than PLN, the Contracting Authority will convert this currency to PLN according to the average current exchange rate calculated and announced by the National Bank of Poland on the day of the announcement of this procedure in the Competitiveness Database. 7. The Contractor should also show the value increased by the applicable VAT, if relevant. 8. The Contractor bears all costs related to preparing and submitting the offer, regardless of the outcome of the procedure. 9. Documents prepared in a foreign language must be submitted together with a translation into Polish, certified as compliant with the factual state by the Contractor. 10. Copies of documents should be legible and marked "Certified true copy" and signed by the person authorized to submit offers. If illegible copies or those raising doubts regarding authenticity are submitted, the Contracting Authority may request the original or a notarized confirmation. 11. All corrections or changes in the offer text must be initialed and dated personally by the person signing the offer. 12. Submission of documents that do not show compliance with the participation condition in the procedure or lack documents authorizing to perform specific activities or actions will result in exclusion from the procedure. 13. Submitting an offer does not create any obligations towards the Contracting Authority. The offer is prepared at the Contractor’s expense. 14. Each Contractor may submit only one offer. 15. In case of discrepancies regarding the offer amount, the price written in words shall be considered the offer price. After the offer procedure is concluded, the Contracting Authority will conclude a contract with the selected Contractor for the execution of the subject of the contract. 16. The Contracting Authority will inform the selected Contractor about the place and time for signing the contract. The contract is concluded in written form or electronically, as referred to in Articles 78 and 78¹ of the Civil Code. 17. At any stage of the procedure before signing a contract, the Contracting Authority has the right to cancel the procedure due to: - no offers submitted; - all submitted offers were rejected; - the price or cost of the most advantageous or lowest price offer exceeds the amount that the Contracting Authority intends to allocate for financing the order; - a significant change in circumstances has occurred causing the procedure or contract execution to be defective, which could not have been foreseen earlier; - the procedure is plagued by an irremovable defect preventing conclusion of a contract not subject to annulment; - when the Contracting Authority has not signed a funding agreement or has not obtained necessary funds for the planned undertaking. - List of required documents/declarations: The Contractor is obliged to provide: 1. Offer form (ANNEX NO. 1) 2. Current registration document according to requirements. 3. Certificate of no tax arrears in the Tax Office in accordance with guidelines. 4. Certificate of no arrears in the Social Insurance Institution in accordance with guidelines. 5. Certificate of no criminal record per requirements. 6. Financial documents. 7. Insurance policy confirming civil liability insurance or a promise to conclude a policy according to guidelines. 8. DESCRIPTION of the subject of delivery and method of execution enabling verification of parameters of the offered solution in Polish. 9. Declaration accepting the conditions stated in the request for proposal, integral to the offer form. (ANNEX NO. 1) 10. Declaration of absence of personal and capital ties with the Contracting Authority. (ANNEX NO. 2) 11. DECLARATION regarding grounds for exclusion under article 7 paragraph 1 of the Act on special solutions in the field of counteracting support for aggression against Ukraine and serving the protection of national security and article 5k of Regulation 833/2014 (ANNEX NO. 3) 12. Powers of persons 13. References 14. RODO statement (ANNEX NO. 4) 15. Certificates
Failure to submit one of the above required documents with the offer will result in rejection of the offer. The Contracting Authority reserves the right to call Contractors for explanations and completions concerning the content of the offer and documents and to correct obvious clerical errors in the offer content, immediately notifying the Contractor thereof.
No claims against the Contracting Authority arise from the rejection of an offer or the results of selecting the most advantageous offer. Submitted offers and attachments are not subject to return after the procedure concludes.