The project involves constructing a photovoltaic installation with a minimum capacity of 4580 kWp, including a ground-mounted solar farm and a carport, while ensuring compliance with environmental regulations and providing extensive warranties and service guarantees.
Construction of a Photovoltaic Installation The subject of the Order is the construction of a photovoltaic installation with a minimum capacity of 4580 kWp along with the accompanying infrastructure, which will consist of two main elements: • A ground farm, which will be located on the plot adjacent to the plant building - type of construction: ground-mounted, in an east-west arrangement, • A carport, which will be located on the existing company parking lot (panels will be installed on a structure shading parking spaces) – carport-type construction, based on rear support pillars. To execute the order, the Contractor is obliged to obtain all required decisions, administrative permits or approvals. Additionally, the Contractor will carry out on behalf of the Investor all necessary formal activities before the relevant offices and the Distribution Network Operator, on the basis of which acceptance activities will be effectively carried out and consent for the commissioning of the photovoltaic installation will be obtained. A detailed description of the subject of the order is included in Appendix No. 1 to the Terms of Reference (TOR) - Description of the Subject of the Order and Technical Documentation. The order complies with the Act of October 3, 2008, on providing information on the environment and its protection, public participation in environmental protection, and environmental impact assessments. The Contracting Authority informs that a final and legally binding environmental permit has been issued for the subject of the Order.
The Contractor is obliged to execute the subject of the Order in a way that minimizes negative environmental impact, in particular by: • Rational management of materials and energy, • Limiting the consumption of natural resources and the amount of waste generated, • Using environmentally friendly materials, products, and solutions as available and economically justified, • Organizing work in a manner that limits pollutant emissions and noise.
The Contracting Authority requires a minimum warranty of 60 months on the performed construction and assembly works.
The Contracting Authority requires the Contractor to provide the following guarantees for the subject of the Order counted from the date of the final acceptance without reservations by the Contracting Authority:
1. Warranty on the structure and anticorrosive coating (supporting structure of the panels) - at least 25 years, covering mechanical durability of the structure, corrosion resistance, and stability of mounting connections under external operating conditions; 2. Product warranty (photovoltaic panels) – at least 15 years. A linear performance warranty is required for a minimum of 25 years, with power degradation not exceeding 2% in the first year of operation and 0.6% annually in subsequent years, maintaining at least 85% of nominal power after 25 years of operation; 3. Warranty for the complete transformer station including the concrete enclosure, structure, switchgear, and equipment components – at least 36 months; 4. Material warranty for the complete carport structure system including the screw foundation and roofing system made of photovoltaic panels - at least 20 years; 5. Warranty on inverters – at least 5 years; 6. Warranty on automation and control with application and other devices not listed in items 1–5 above - according to project documentation and Tauron Distribution requirements – at least 24 months.
The Contracting Authority indicates that the aforementioned warranties may be provided by the manufacturer or the Contractor.
Within the scope of the Order, the Contracting Authority requires service during the warranty period with a reaction time to commence troubleshooting or defect elimination not exceeding 36 hours from the moment the Contracting Authority’s notification. Reporting of a failure or defect must be possible 24/7 (including Saturdays, Sundays, and holidays). The Contracting Authority foresees financial penalties for delays in reaction time to commence troubleshooting or defect elimination reported by the Contracting Authority.
Simultaneously, the Contracting Authority requires the Contractor to have immediately available panels (a minimum of 10 units) during the photovoltaic panels warranty period in case of replacement necessity. The Contracting Authority also requires the Contractor to have immediately available inverters (one type of each power rating) during the warranty period in case of replacement necessity.
The Contracting Authority indicates that it possesses: - Site development plan and building design of a photovoltaic installation with capacity up to 5MW; - Site development plan and building design of a photovoltaic installation up to 100kW. - Executive design; - Project Information Sheet.
The aforementioned technical documentation detailing the specifics of the Subject of the Order is contained in Appendix No. 1 to the Inquiry – Description of the Subject of the Order and Technical Documentation.
The Contracting Authority indicates: - The medium voltage cable line project remains to be developed by the Contractor as part of the Subject of the Order; the Contracting Authority has installed the medium voltage connection field; - The scope of construction of the access road to the transformer station is included in the Subject of the Order. The road is to be hardened with paving blocks, with curbs and drainage.
The Contracting Authority allows for a shutdown of the plant, no longer than one day, for the connection of the medium voltage line, due to the fact that the field is already prepared for connection.
The Contracting Authority indicates that if necessary, the Contractor is responsible for extending the connection conditions. The Contracting Authority will provide the necessary assistance in this regard. During the investment, conditions of connection may change due to parallel ongoing investments, however, this does not affect the scope of the subject installation. Category: Construction works / Construction works CPV: 09331200-0 Photovoltaic solar modules, 45231000-5 Construction work for pipelines, communication routes, and power lines, 45251100-2 Construction work for power plants, 71323100-9 Electrical power supply system design services Place of execution: Skarbimierz-Osiedle, municipality of Skarbimierz, Brzeg county, Opole voivodeship Warranty period: The Contracting Authority requires the Contractor to grant a warranty on the performed construction and assembly works of at least 60 months counted from the date of final acceptance without reservations by the Contracting Authority. Offer evaluation criteria: - Criterion “Net price”:
The Contracting Authority will evaluate the total net price for the execution of the Subject of the Order.
The number of points awarded to each evaluated offer in the “Net price” criterion will be calculated according to the formula:
C = (CN/CO) × 40 - Criterion “Warranty on performed construction and assembly works”
The criterion “Warranty on performed construction and assembly works” will be considered based on the warranty period provided by the Contractor according to the formula:
G = ((Gb – 60) / 60) × 30
120 – maximum scored period - Criterion “Service – reaction time”
The criterion “Service – reaction time” for starting troubleshooting or defect elimination will be considered based on the reaction time provided by the Contractor in the Offer Form.
The maximum number of points available in this criterion is 10 points. - Criterion “Photovoltaic module efficiency (STC)”
The criterion “Photovoltaic module efficiency (STC)” will be evaluated according to the formula:
P = ((Pb − 21) / 2) × 20
The maximum number of points to be awarded in the “Photovoltaic module efficiency (STC)” criterion is 20.
Conditions of participation: - Knowledge and experience: Contractors who meet the following conditions may apply for the contract:
The Contractor has knowledge and experience:
The Contractor has completed within the last 5 years before the bid submission deadline, or if the business period is shorter – during that period, at least 2 construction works related to building photovoltaic power plants with a capacity of not less than 999 kW;
This condition will be considered fulfilled if the Contractor submits an appropriate statement, presents a list of completed works in this field in the form constituting Appendix No. 3 to the Inquiry and attaches evidence certifying whether these works were properly performed.
The evidence referred to above are references or other documents issued by the entity for which the works were performed, and if the Contractor for reasons beyond their control is unable to obtain these documents – other appropriate documents.
NOTE: If the Contractor refers to experience in works performed jointly with other contractors, the list referred to above relates to works in which the Contractor directly participated. - Authorizations to perform specific activities or actions: Contractors who meet the following conditions may apply for the contract:
The Contractor has technical or professional capacity, i.e.: I. The Contractor will demonstrate that they have implemented and apply: a) a quality management system compliant with ISO 9001 or equivalent, covering the design and implementation of photovoltaic installations along with accompanying infrastructure; b) an environmental management system compliant with ISO 14001 or equivalent, covering the design and implementation of photovoltaic installations along with accompanying infrastructure.
By an equivalent standard, the Contracting Authority means a standard or norm defining requirements for a management system in a given area, ensuring a management level not lower than that resulting from PN-EN ISO 9001 or PN-EN ISO 14001, respectively.
To confirm compliance with the above condition, the Contracting Authority requires: 1. A current certificate or attestation issued by an independent entity certifying that the Contractor meets the ISO 9001 or equivalent standard requirements, confirming implementation and application of a quality management system as required by the Contracting Authority; 2. A current certificate or attestation issued by an independent entity certifying that the Contractor meets the ISO 14001 or equivalent standard requirements, confirming implementation and application of an environmental management system as required by the Contracting Authority.
The Contracting Authority accepts equivalent evidence if they confirm fulfillment of requirements at an equivalent level. - Economic and financial situation: Contractors who meet the following conditions may apply for the contract:
The Contractor is in an economic and financial situation that guarantees the execution of the subject of the Order, i.e.:
i. Declares being in an economic and financial situation that guarantees execution of the subject of the Order;
This condition will be considered met if the Contractor submits a Declaration on the economic and financial situation of the Contractor according to the form constituting Appendix No. 4 to the Inquiry.
ii. In terms of achieved revenues – the Contractor in at least one of the last three completed financial years, or if the business period is shorter – in that period, has achieved an annual net revenue of at least PLN 10,000,000.00;
This condition will be considered met if the Contractor provides: • a profit and loss account or the relevant part of the financial statement from which the amount of net revenue for the financial year the Contractor refers to can be identified; • if the Contractor is not required to prepare a financial statement, other documents allowing unambiguous determination of the net revenue amount achieved in the financial year referenced.
iii. Regarding available funds or creditworthiness – the Contractor has funds or creditworthiness of at least PLN 2,000,000.00;
This condition will be considered met if the Contractor provides: • a bank or credit union statement confirming the amount of funds or creditworthiness, issued no earlier than 3 months before the offer submission deadline.
If the provided statement shows that the Contractor has both funds and creditworthiness, the Contracting Authority will consider their combined amount. - Additional participation conditions: Contractors who meet the following conditions may apply for the contract:
The Contractor declares that they are not a person or capital-related entity to the Contracting Authority. By capital or personal relationships, mutual links between the Contracting Authority or persons authorized to incur liabilities on behalf of the Contracting Authority or persons performing activities related to preparing and conducting the contractor selection procedure on behalf of the Contracting Authority, and the Contractor, are understood, including particularly:
a) Participation in a company as a partner of a civil or personal company, b) Holding at least 10% of shares or stocks (unless a lower threshold results from the law), c) Performing functions of a member of supervisory or management bodies, proxy, attorney, d) Being in a marital relationship, kinship or affinity in a direct line, kinship or affinity in a collateral line up to the second degree, or related through adoption, custody, guardianship, or cohabitating with the contractor, their legal representative or members of the governing or supervisory bodies of contractors applying for the contract, e) Being in such a legal or factual relationship with the contractor that there is reasonable doubt as to their impartiality or independence in connection with the contract award procedure.
This condition will be considered met if the Contractor submits a Declaration of lack of personal or capital ties according to the form constituting Appendix No. 5 of the Inquiry.
Furthermore, the Contracting Authority requires submission of a declaration of absence of grounds for exclusion under Article 7, para ... 1 of the Act on Special Solutions for Counteracting and Supporting Aggression Against Ukraine and Serving to Protect National Security according to the template constituting Annex No. 6 to the Request for Proposal. - List of required documents/declarations: The offer consists of: a. completed and signed Offer Form – the template constitutes Annex No. 2 to the Request for Proposal; b. List of completed construction works along with evidence specifying whether these works were properly executed – the template constitutes Annex No. 3 to the Request for Proposal; c. Current certificate or statement issued by an independent entity certifying that the Contractor meets the requirements of ISO 9001 standard or an equivalent standard, confirming the implementation and application of the quality management system as required by the Contracting Authority, as well as current certificate(s) or statements issued by an independent entity certifying that the Contractor meets the requirements of ISO 14001 standard or an equivalent standard, confirming the implementation and application of the environmental management system as required by the Contracting Authority; d. Declaration on the economic and financial situation of the Contractor according to the template constituting Annex No. 4 to the Request for Proposal; e. profit and loss account or appropriate part of the financial statement showing the amount of achieved net revenue, concerning the financial year on which the Contractor relies to demonstrate compliance with the condition; f. information from a bank or credit union confirming the amount of held financial resources or the Contractor’s creditworthiness; issued not earlier than 3 months before the deadline for submitting offers; g. Declaration of no personal or capital ties – the template constitutes Annex No. 5 to the Request for Proposal; h. Declaration related to the aggression against Ukraine – the template constitutes Annex No. 6 to the Request for Proposal; i. Proof of deposit of bid bond (in case the bid bond is provided in the form of a bank guarantee or insurance)
The Buyer:
OBEN Polska Spółka z ograniczoną odpowiedzialnością